We have a fantastic opportunity for an organized self-starter to add value in the role of Front Desk Coordinator(“FDC”). Supporting our busy Penn Field office of more than 300 employees, this position will play a key role in supporting the staff of this office located off of South Congress. The FDC will provide part-time administrative and front desk support. The position requires strong computer and internet research skills. It also calls for flexibility, discretion,excellent interpersonal skills, and the ability to work well with all levels of management and staff. 

In this role, the FDC will report to the Office Manager to assist with basic office support functions as well as help with coordination of quarterly meetings and other types of events. There will also be opportunities to work on a variety of ad hoc projects. 

Responsibilities Include:

- Greet visitors, answer/screen calls, relay messages

- Mail circulation and worldwide shipping

- Order and maintain office and break room supplies

- Occasional coordination of travel and light scheduling

- Mid-management expense reports

- Update and maintain global office and vendor contact lists

- Facilitate lunch or catering orders when necessary

- Coordinate internal events

- Send office wide-email communication

- Provide general administrative support to staff as needed 

Qualifications:

- Some college preferred, high school diploma or equivalent required

- 2+ years experience in Receptionist or Clerical role

- Strong organizational skills and ability to multi-task

- Professional attitude, demeanor, and appearance a must

- Experienced with Microsoft Outlook Calendaring,MS Word, Excel and PowerPoint required

- Attention to detail is a must