Payroll Coordinator

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Recently named Best Place to Work by MM&M, The Holmes Report, PR News, PRWeek, and AdAge, Real Chemistry is an integrated marketing and communications firm powered by analytics and specializing in healthcare. We are currently looking to add talented professionals to our growing team. This is a great opportunity to join a dynamic, fast-growing global agency.

We have an exciting new role open in Finance and are seeking a talented Payroll Coordinator. As an integral member of the Payroll team, the Payroll Coordinator works closely with the Payroll Manager and Payroll Analyst to processing multi-state payrolls for over 1,500 employees in a timely manner and to also help resolve payroll discrepancies. 

All W2O employees are currently working remotely; once our offices re-open, this position will be in our Florham Park, NJ office.

Responsibilities

  • Assist team in managing and processing multi-state payrolls with over 1,500 employees including, new hires, benefit deductions, retro pay, terminations, tax changes, 401k, garnishments, etc.

  • Perform weekly Workday and ADP integration interfaces.

  • Prepare monthly payroll reports including reconciliations.

  • Prepare manual checks for out of cycle payments.

  • Ensure employee timecards are accurate for timely processing using ADP Workforce Now & NetSuite OpenAir module.

  • Perform basic payroll management and balancing, including auditing information, finding discrepancies, and communicating changes to upper management.

  • Provide excellent customer service to employees with questions about their pay and deductions.

  • Perform Ad hoc payroll audits.

  • Send out weekly payroll reminder emails.

  • Perform payroll closing activities.

  • Assist on various audits including 401k and Worker compensation.

  • Assist with payroll tax activities, including compliance with local, state and federal tax law.

  • Support HR operations with various special projects.

  • Assist with year-end closing.

  • Serve as a back-up in Payroll Manager’s absence or Payroll Analyst’s absence.

Knowledge and Critical Skills/Expertise

  • Extensive knowledge of ADP Workforce Now – Payroll & Time and Attendance.

  • Working knowledge of ADP General Ledger and Tax Compliance.

  • Familiarity with Workday.

  • Intermediate proficiency in Excel & PowerPoint. 

  • Working knowledge in a Human Resource capacity.

  • Outstanding interpersonal and communication skills.

  • Strong Thinking and Problem-Solving Skills, with demonstrated ability to analyze and solve complex issues.

  • Proven ability to meet strict deadlines. 

  • Ability to handle highly personal and confidential information.

  • Proven success working in a high matrix environment, with ability to prioritize and multi-task.

  • Excellent time management and organizational skills.

Experience

  • 1-1/2+ years’ experience in full-cycle, in-house payroll processing.

  • Experience processing high-volume and multi-state payrolls.

  • Hands-on experience using ADP Workforce Now essential; NetSuite OpenAir experience a plus.

Real Chemistry offers a comprehensive benefit program and perks, including flexible PTO, expanded paid leave for new parents including Your 4th Trimester ® , a program that helps new parents transition back to work, and a five-week sabbatical program. Other perks include Income Protection, Retirement plans/401(k) match, and cell phone savings plans. Learn more about our great benefits and perks at: http://www.realchemistry.com/

Real Chemistry is committed to being an Equal Opportunity employer. As such, we seek motivated and qualified applicants without regard to race, color, religion, sex (including pregnancy), sexual orientation, gender identity/expression, ethnic or national origin, age, physical or mental disability, genetic information, marital information, or any other characteristic protected by federal, state, or local employment discrimination laws where Real Chemistry operates. We strive to employ, motivate, advance and reasonably accommodate any qualified employees and applicants. We believe diversity of persons and ideas forms the most comprehensive, forward-looking company.

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Location

We are currently operating with a flexible, hybrid approach and giving our teams the ability to operate in the way that works best for them!

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