EXECUTIVE & MARKETING TEAM COORDINATOR - HOME OFFICE- KENDRA SCOTT
About Kendra Scott:
We are a fun, talented and driven team dedicated to providing our customers with gorgeous products and a WOW! experience. Family, fashion and philanthropy are at the core of our company and though we move at a very fast pace, we are committed to maintaining a family-oriented work environment and giving back to our community. A passion for great design, dedication to innovation and a strong social media presence are our building blocks for creating a unique and engaging lifestyle brand across all channels, including retail stores, wholesale accounts and e-commerce. Our headquarters are located in the heart of Austin, Texas, and we embrace the unique vibe and energy of our hometown as an inspiration for our brand and company culture.
Position Overview:
We have an exciting opportunity to support the executive team within our Marketing and Wholesale departments at Kendra Scott! Reporting to our Chief Marketing Officer, our Executive & Marketing Team Coordinator will support three of our Executive and Senior Leadership team members with administrative functions and operations. In addition to Executive & SLT support, this role will play an important role supporting the Marketing team across special projects. Our ideal candidate has a proven track record for providing superb executive-level administrative support and a drive for taking on responsibilities to allow greater productivity for others.
Responsibilities:
General
• Provides executive administrative support to CMO, VP of E-commerce & Customer Analytics and VP of Wholesale
• Maintains the highest level of confidentiality and discretion regarding all matters
• Schedules, maintains and communicates meetings, appointments, travel and appearances
• Accurately maintains all meetings and appointments with necessary information on individual calendars
• Communicates changes and priorities to all necessary parties promptly and accurately
• Communicates with team and key stakeholders on a regular basis to review schedules and ensure all meetings and appointments are captured and accurate
• Ensures all requested meetings have relevant and priority agendas
• Organizes and book all related reservations for meetings and appointments requiring domestic and/or international travel
• Professionally represents the team via phone, email and in person with internal and external individuals
• Promptly answer calls and respond to messages; be the voice of team as needed
• Manages expense reports and expense reimbursements through online procurement system
• Collaborates with office support team and department heads in preparation for Executive, Management meetings, including ordering and setting up equipment and or supplies as needed
• Implements plans to achieve departmental priorities
• Seeks to understand and support broader company objectives
• May guide others
Marketing Team Support
• Manages and communicates the marketing milestone calendar, including regular communication
with department heads to obtain and include all relevant information
• Records and distributes meeting notes and minutes as needed
• Collects information and prepares presentations for CMO
• Maintains appropriate files so they are available and organized if requested
• Completes special projects as assigned for the Marketing team
Our Ideal Candidate Will Have/Be:
• Bachelor’s degree or equivalent experience
• 3+ years’ experience providing executive support to VP and/or C-Level leadership at a high-growth company
• A proven ability to execute with consistent delivery and reprioritize based on evolving business needs
• Superb communication and interpersonal skills with ability to tailor communication to different audiences
• Proven collaborator who can interface with multiple teams to reach a goal
• Ability to maintain composure in a fast-paced environment
• Ability to flex and adapt with ever-changing priorities
• Superb organizational skills and attention to detail
• Strong critical thinking skills to work through challenges and/or scheduling conflicts and identify the best solution
• The ability to effectively prioritize tasks and multi-task efficiently
• Proficiency in multiple calendar platforms including iCal, Google Calendar and Outlook
• A strong ability to build cross functional partnerships and work collaboratively
• A growth mindset: desire to learn, grow and embrace new ideas
• A shared appreciation for our 3 core values of Family, Fashion and Philanthropy