Do you want make a significant difference in people’s lives? At RetailMeNot Rx Saver, you'll play a pivotal role in helping people save up to 80% on their prescriptions, whether they have insurance or not. We are looking for an Administrative Assistant to join our fast-paced and growing team in sunny, downtown Austin. In this role, you will perform and handle complex technical and office administrative duties and support executives and senior leaders to whom you are assigned. Under minimal supervision and acting on your own initiative and direction, this position refines and prioritizes your leader’s day-to-day schedule, arranges travel, coordinates team events and additional responsibilities. You will manage the details of a highly confidential and critical nature, and function efficiently and effectively in a fast and professional environment. In addition, you will handle cross-functional coordination between programs and departments.

Want to know more? Read on!

Who You Are

• Bachelor’s degree preferred
• 6-8+ years of Administrative Assistant experience, preferably in the online media industry space
• 4-5 years of experience supporting C-Level executives
• Strong problem solving and analytical skills
• Self-motivated and enjoys working in a dynamic environment. Experience working in a start-up environment preferred.
• High-energy, organized, able to support cross-functional coordination and possess excellent judgment
• Proficiency in Google applications and Microsoft Office, experience with Box, RingCentral a plus
• Strong customer service skills, including verbal/written communication and problem solving skills
• Problem solver, able to troubleshoot issues independently and drive them to closure
• Great attention to detail, able to juggle and prioritize multiple tasks simultaneously
• Flexible and comfortable in a fast-paced environment, dealing with ambiguity
• Self-starter with solid sense of accountability and acute personal judgment
• Ability to handle confidential information and raise issues when appropriate

What You'll Do

• Manage and maintain the often hectic and complex daily schedule of assigned executive and senior leaders, ensuring that he/she is knowledgeable of his/her schedule 24 hours in advance
• Responsible for running on-time appointments and meetings and changing schedules when necessary
• Analyze and anticipate the needs of the executive and his/her team - foresee potential roadblocks and take dedicated steps to foster smooth day-to-day operation of the department
• Understand organizational policies and procedures necessary to guarantee appropriate decision-making protocols are followed
• Manage travel arrangements and coordinate the pre-planning of trips with various internal functions; ensure all preparations are made for attendance at conferences and industry events
• Manage all details of departmental and companywide offsite meetings, conferences and special seminars including “owning” all planning, budget management and staffing decisions
• Work with cross-functional partners and departments on key initiatives, events, meetings, and/or programs
• Process and maintain corporate and personal expenses
• Read & analyze incoming memos, submissions, and reports to determine their significance and plan their distribution
• Manage specific projects to enhance department visibility, including being responsible for the maintenance of the departmental Wiki page and making necessary changes and updates in a timely manner
• Provide information in support of complex requests for department projects, programs, and/or events including research and record keeping
• Support development and modification of presentations
• Attend training classes to increase knowledge of software programs, company information, time management, and other skills as required

Who We Are

• We value diverse perspectives and believe this translates into stronger products and a better workplace
• We have an open, casual, fun and upbeat environment where you are given a lot of responsibility and the freedom to make a huge impact
• We have lots of intelligent people to work with and learn from
• We have a great open vacation policy
• We'll provide you with food, food, and more food
• We believe in giving prizes, bonuses, and recognition for doing what you love

Rewards

We offer an opportunity to be an integral part of a company that eagerly pursues disruption in its space to continue to drive innovation and lead the competition. Benefits of being an employee of RetailMeNot, Inc. include, but are not limited to the following:

- Competitive base & bonus packages; salary negotiable

- Long Term Incentive Plan

- Performance based rewards & recognition for your hard work and service

- Very competitive benefits packages, including best-in-class parental leave

- Open & flexible PTO

- Cell phone & gym membership reimbursements

- Fully stocked break room & onsite catered breakfasts & lunches multiple days/week

About Us

U.S. Equal Employment Opportunity/Affirmative Action Information

Individuals seeking employment at RetailMeNot, Inc. are considered without regards to race, color, creed, religion, gender, gender identity, national origin, citizenship, age, sex, marital status, ancestry, physical or mental disability, veteran status, sexual orientation, or any other protected classification. You are being given the opportunity to provide the following information in order to help us align with federal and state Equal Employment Opportunity/Affirmative Action record keeping, reporting, and other legal requirements.