About Kendra Scott:
We are a fun, talented and driven team dedicated to providing our customers with gorgeous products and a WOW! experience. Family, fashion and philanthropy are at the core of our company and though we move at a very fast pace, we are committed to maintaining a family-oriented work environment and giving back to our community. A passion for great design, dedication to innovation and a strong social media presence are our building blocks for creating a unique and engaging lifestyle brand across all channels, including retail stores, wholesale accounts and e-commerce. Our headquarters are located in the heart of Austin, Texas, and we embrace the unique vibe and energy of our hometown as an inspiration for our brand and company culture.
Position Overview:
The Assistant supports our VP-Level Executive leader with administrative functions and operations. This role will report to the VP of Sourcing, while supporting VP of Merchandising and VP of Design. The ideal candidate will be experienced in Executive level support with a drive for taking on responsibilities to allow greater productivity for others. This individual will be proficient in providing high-level administrative support including scheduling travel, arranging conference calls, scheduling and preparing for meetings, generating correspondence, meeting recaps, and creating power point presentations‬.
Responsibilities:
• Maintain highest level of confidentiality and professionalism regarding all matters
• Schedule, maintain and communicate meetings, appointments, travel and appearances
• Accurately maintain all meetings and appointments with necessary information on individual calendars
• Communicate changes and priorities to all necessary parties promptly and accurately
• Communicate with team and key stakeholders on a regular basis to review schedules and ensure all meetings and appointments are captured and accurate
• Ensure all requested meetings have relevant and priority agendas
• Organize and book all related reservations for meetings and appointments requiring domestic and/or international travel
• Professionally represent the team via phone, email and in person with internal and external individuals
• Manage expense reports
• Manage and communicate the department shared calendar, including regular communication with department heads to obtain and include all relevant information
• Collect information and prepare presentations for Senior Leadership meetings
• Collaborate with office support team and department heads in preparation for group/cross functional meetings, including ordering and setting up equipment and or supplies as needed
• Organize internal and offsite meetings scheduled by VP’s
• Maintain appropriate files so they are available and organized if requested
• Special projects as assigned
Our Ideal Candidate Will Have:
• Minimum 3-5 years in an Administrative or Executive Assistant role
• Proficiency in multiple system platforms including Excel and Outlook
• Superb communication and interpersonal skills with ability to tailor communication to different audiences
• Proven collaborator who can interface with multiple teams to reach a goal
• Ability to maintain composure in a fast-paced environment
• Ability to flex and adapt with ever-changing priorities
• Superb organizational skills and attention to detail
• Strong critical thinking skills to work through challenges and/or scheduling conflicts and identify the best solution
• The ability to effectively prioritize tasks and multi-task efficiently
• A strong ability to build relationship with co-workers and keep others informed
• A growth mindset: desire to learn, grow and embrace new ideas
• A shared appreciation for our 3 core values of Family, Fashion and Philanthropy