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Administrative Assistant

| Austin

The Administrative Assistant will provide administrative support to the CEO and members of the Senior Management team. This position will manage mostly business related tasks for the team, including creating reports, organizing travel and accommodations, taking minutes, maintaining calendars and files and other organizational tasks. The ideal candidate will be extremely fast at solving problems, able to maintain strict confidentiality and have experience as an executive assistant.

Essential Functions and Responsibilities:
• Executive support of CEO and Senior Leadership team members as requested.
• Preparation of reports, memos, letters and other documents as requested.
• Maintaining calendars and assisting in coordinating scheduling among numerous leaders’ availability.
• Plans, organizes and accurately records minutes and information for meetings, including but not limited to leadership and board meetings.
• Reading, analyzing and distributing, as necessary and requested, memos, mail, emails and submissions.
• Coordinate travel arrangements.
• Expense management
• Basic office tasks, including maintenance of office supplies, answering phones and routing calls or taking messages and shipping of information.
• Other duties as assigned

Minimum Knowledge, Skills and Abilities:
• Associates degree preferred.
• Three years as Executive Assistant or similar role.
• Strong communication skills, via phone, email and in-person.
• Excellent organizational skills.
• Familiarity with calendar systems, including Outlook, and maintaining them for executive team members.
• Knowledge of office systems and equipment, including but not limited to: Microsoft Office Suite products, printers/scanners and maintaining filing system.
• Ability to think proactively and prioritize work.

Physical/ Environmental
• Constant sitting, standing, walking and computer use.
• Constant communication both in person and via telephone and/or computer
• Occasional bending, reaching and lifting.
Must be able to lift up to 30 pounds.
• A medium to high level of manual dexterity required.

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Technology we use

  • Product
  • Sales & Marketing
    • Google AnalyticsAnalytics
    • OptimizelyAnalytics
    • ConfluenceManagement
    • JIRAManagement
    • SalesforceCRM

Location

Our office is located less than two miles from Austin's famous Pennybacker Bridge on Capital of Texas Hwy with amazing views of the hills of Austin.

What are 360training.com Perks + Benefits

Culture
Friends outside of work
Eat lunch together
Intracompany committees
Open door policy
Team owned deliverables
Team based strategic planning
Group brainstorming sessions
Open office floor plan
Health Insurance & Wellness Benefits
Flexible Spending Account (FSA)
Disability Insurance
Dental Benefits
Vision Benefits
Health Insurance Benefits
Life Insurance
Pet Insurance
Wellness Programs
Retirement & Stock Options Benefits
401(K)
401(K) Matching
Performance Bonus
Child Care & Parental Leave Benefits
Family Medical Leave
Vacation & Time Off Benefits
Generous PTO
Paid Holidays
Perks & Discounts
Casual Dress
Company Outings
Happy Hours
Happy hours are hosted On occasion .
Parking
We offer employees Free on-site garage parking.
Professional Development Benefits
Job Training & Conferences
Tuition Reimbursement
Promote from within
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