Administrative Business Partner, HelloSign - Location Flexible
Role Description
We are looking for sharp, detail-oriented Administrative Business Partner to provide dedicated administrative assistance to CEO of HelloSign and COO of HelloSign. You will have complete ownership of the calendar, expenses and meeting agendas. You will be the go-to resource for the team on processes, procedures and help escalate urgent matters, all while keeping a good pulse on the organizations health and morale.
You will be working in a fast-paced environment with passionate team members who are focused on quality and execution. If you like to tame chaos while remaining calm and flexible in the face of ever-changing priorities and needs, then this is the role for you!
Responsibilities
- Heavy calendar management in an ever-changing, fast-paced environment
- Ownership of various meetings, collecting and creating agendas, including note taking and time management
- Involved project work dependent on org needs
- Plan and execute on-site and off-site meetings, dinners, and team events
- Prepare monthly expense reports and handle complex travel itineraries
- Set up travel and accommodations for executives or visitors coming to Dropbox
- Serve as the face of Dropbox on behalf of your leads and help them build great relationships with internal stakeholders and external contacts
Requirements
- 5+ years experience in an administrative support role with startup and/or experience in a hyper-growth organization preferred
- Experience with heavy calendaring for multiple principals or teams
- Ability to juggle multiple projects and priorities at once
- Ability to move quickly and make on-the-spot decisions without sacrificing attention to detail
- Track record of consistently going above and beyond
- Great communication skills and the ability to work effectively with a spectrum of personalities
- Strong Google e-mail/calendar/doc skills, Excel, PowerPoint/Keynote
- Ability to maintain composure and sense of humor in high-pressure situations
- Passion for Dropbox and helping your leads and their teams as they scale