Dropbox
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Austin, TX
Remote

Administrative Business Partner, HelloSign - Location Flexible

Sorry, this job was removed at 6:08 a.m. (CST) on Wednesday, August 11, 2021
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Role Description

We are looking for sharp, detail-oriented Administrative Business Partner to provide dedicated administrative assistance to CEO of HelloSign and COO of HelloSign. You will have complete ownership of the calendar, expenses and meeting agendas. You will be the go-to resource for the team on processes, procedures and help escalate urgent matters, all while keeping a good pulse on the organizations health and morale. 

You will be working in a fast-paced environment with passionate team members who are focused on quality and execution.  If you like to tame chaos while remaining calm and flexible in the face of ever-changing priorities and needs, then this is the role for you!

Responsibilities

  • Heavy calendar management in an ever-changing, fast-paced environment
  • Ownership of various meetings, collecting and creating agendas, including note taking and time management
  • Involved project work dependent on org needs 
  • Plan and execute on-site and off-site meetings, dinners, and team events
  • Prepare monthly expense reports and handle complex travel itineraries 
  • Set up travel and accommodations for executives or visitors coming to Dropbox
  • Serve as the face of Dropbox on behalf of your leads and help them build great relationships with internal stakeholders and external contacts

Requirements

  • 5+ years experience in an administrative support role with startup and/or experience in a hyper-growth organization preferred
  • Experience with heavy calendaring for multiple principals or teams
  • Ability to juggle multiple projects and priorities at once
  • Ability to move quickly and make on-the-spot decisions without sacrificing attention to detail
  • Track record of consistently going above and beyond
  • Great communication skills and the ability to work effectively with a spectrum of personalities
  • Strong Google e-mail/calendar/doc skills, Excel, PowerPoint/Keynote 
  • Ability to maintain composure and sense of humor in high-pressure situations
  • Passion for Dropbox and helping your leads and their teams as they scale
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What are Dropbox Perks + Benefits

Dropbox Benefits Overview

We’re proud to offer benefits that help all Dropboxers take care of their holistic selves, so they can keep flowing at work.

Culture
Volunteer in local community
Partners with nonprofits
Open door policy
OKR operational model
Team based strategic planning
Pair programming
Employee resource groups
Employee-led culture committees
Flexible work schedule
Remote work program
Diversity
Documented equal pay policy
Dedicated diversity and inclusion staff
Mandated unconscious bias training
Diversity manifesto
Diversity employee resource groups
Hiring practices that promote diversity
Health Insurance & Wellness Benefits
Flexible Spending Account (FSA)
Disability insurance
Dental insurance
Vision insurance
Health insurance
Life insurance
Wellness programs
Team workouts
Mental health benefits
Financial & Retirement
401(K)
401(K) matching
Company equity
Performance bonus
Charitable contribution matching
Child Care & Parental Leave Benefits
Childcare benefits
Generous parental leave
Family medical leave
Adoption Assistance
Restricted work hours
Return-to-work program post parental leave
Vacation & Time Off Benefits
Unlimited vacation policy
Generous PTO
Paid volunteer time
Sabbatical
At Dropbox, this is called 'Recharge'
Paid holidays
Office Perks
Company-sponsored outings
Free snacks and drinks
Some meals provided
Company-sponsored happy hours
Recreational clubs
Relocation assistance
Fitness stipend
Home-office stipend for remote employees
Professional Development Benefits
Job training & conferences
Tuition reimbursement
Lunch and learns
Promote from within
Mentorship program
Continuing education stipend
Continuing education available during work hours
Online course subscriptions available
Customized development tracks

Additional Perks + Benefits

In order to be successful in our Virtual First environment we needed to make changes that would allow employees to have more control over both where and how they work. Therefore, we embrace “non-linear workdays” with defined core collaboration hours that overlap across time zones. Beyond that, we encourage employees to design their own schedules to balance collaboration with needs for individual focus. We’ve also moved from “all day syncs” to an “async by default” culture, reserving meetings for discussion, debate, and decision-making, and handling all other work in our deep focus hours.

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