The Role:

The Document Management Specialist owns the document management and delivery process supporting Kapsch Transportation Projects. Tasks range from coordinating on-time document delivery, document tracking, and preparing formal document submittals in accordance to Kapsch internal standards and specific project requirements.

Responsibilities:

• Coordinates and tracks document delivery through the life-cycle process for quality control, approvals, technical writing, publication, and archiving. 
• Applies the Kapsch standard template to documents, including styles, naming, and numbering conventions.
• Attends weekly internal project meetings and provides updates to the project team on the status of delivery items.
• Organizes repositories to align with Kapsch document management standards.
• Verifies that names, locations, and acronyms are consistent with customer contracts.
• Creates document submittal packages.
• Tracks document events and hours in Jira.
• Supports commercial project delivery by engaging in document delivery assignments.

What’s in it for you?

• Solving complex problems that improve daily the lives of people around the world
• Opportunity to work with cutting edge technologies in a high-growth industry
• Career growth and stability
• Casual work environment with flexible work hours
• Full benefits package including paid time off, 401(k) and a no-cost medical insurance option for employee and eligible dependents

What we are looking for:

• Bachelor’s degree in Communications, English, or a related field
• 1 to 2 years of experience coordinating project deliverables
• Excellent communication and coordination skills
• Attention to detail, especially when multi-tasking
• Proficiency with Microsoft Word and Adobe Acrobat Pro
• Demonstrated ability to follow instructions and procedures, and to use good judgement in the performance of assigned work
• A team player who fosters good relations with other team members
• Looking for some that can commit to a 3 month contract

Our top candidates will additionally have:

• Familiarity with Jira, Confluence, and SharePoint
• Transportation industry knowledge

Kapsch TrafficCom is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, race, creed, color, national origin, ancestry, marital status or sexual orientation, gender identity or expression, disability, nationality or sex. Kapsch TrafficCom is a drug-free workplace. Kapsch is committed to working with and providing reasonable accommodations to individuals with disabilities. If you require need a reasonable accommodation for any part of the application or interview process, please send an email to [email protected] to advise of the nature of your request along with your contact information.

Candidates Requiring Sponsorship: Kapsch TrafficCom regrets that presently we are unable to consider individuals for this position who will require sponsorship for employment visa status (i.e., TN, H1-B, OPT, etc.).

Unsolicited Third-Party Candidates: Please note that Kapsch TrafficCom does not accept unsolicited resumes/candidates from third-party recruiters that are not engaged and under written contract with Kapsch TrafficCom. Any employment agency, individual or entity that submits an unsolicited resume/candidate acknowledges and understands that Kapsch TrafficCom has the right to hire any applicant at its own discretion without any fee owed or due to the submitting third-party employment agency, individual or entity. For more information, please contact [email protected]

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