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Events Coordinator, Amherst

| Austin
Events Coordinator, Amherst
 
Amherst is growing its Events group and seeking a dedicated, passionate Coordinator to execute Events internally and externally while representing the Amherst brand. This role requires a proactive, can-do attitude and an extremely high level of attention to detail and organization. It mandates the ability to maintain a high degree of detail across multiple ongoing projects and a flexible work schedule to accommodate the timing and execution of all internal and external events. The Events Coordinator’s primary function is to coordinate critical event logistics across internal and external events on behalf of Amherst by managing invites and guest lists, vendors, contract negotiations and invoicing, catering selection, branding, etc.
 
In this role you will work with key individuals across the entire Amherst portfolio, manage vendor relationships, and create incredible experiences for internal and external stakeholders. This role reports into the Events Manager at Amherst.
 
Primary Responsibilities:
  • Ensure the delivery of high-quality events whether it is Amherst led or Amherst activations at an industry/third-party events
  • Engage and manage appropriate vendors and services for conferences and events
  • Support the Events Manager by blocking and tackling on day-to-day event execution and bringing the Amherst event vision to life
  • Ownership of post-event reporting
  • Assisting the execution of all internal events ranging from team events to corporate functions to investor lunches and tours
  • Create and maintain detail-oriented project plans for each event
  • Function as a collaborative vendor to different products and functions within Amherst to support their events needs
 
Internal Events:
  • Create best-in-class internal events that surprise and delight our employees and our investors/clients/partners
  • Work with other office staff to manage and execute internal events from client/investor lunches to team offsites to company holiday parties to recruiting events.
  • Ensure that all events meet Amherst brand standards
 
External Events:
  • Work closely with Sales & Marketing to ensure that we:
    • Attract audiences to event activations via direct and indirect outreach (including event registration, invitations, RSVP management)
    • Input all external event attendees into CRM to capture and nurture leads
    • Ensure appropriate premium giveaways are at events and are stocked throughout the year
    • Follow budgets for external events
  • Communicate internally and cross-functionally to build invitation lists for different functions
 
Requirements:
  • Proven track record / demonstrable experience of managing events from conception to completion
  • Experience of developing and managing external partnerships with service providers in the delivery of events / projects
  • Strong business acumen, exceptional problem solving capabilities, creative thinker
  • Adaptability and creativity
  • Responsible, professional ability to perform well under pressure and tight deadlines, results-oriented and works with sense of urgency
  • Excellent communication skills both oral and written
  • Strong organizational & project management skills, great attention to detail
  • Ability to create a Gantt chart
  • Great team player
  • BS / BA degree is required, preferably in hospitality management, PR, marketing, business or related field
 
What we offer:
Amherst is a privately held corporation located in West Austin with beautiful views of Lake Austin and the loop 360 bridge in a modern work-space with open floor plans. 
  • A competitive compensation package, annual bonus, 401k
  • Flexible PTO, 8 paid holidays
  • Employer paid benefits (medical, dental, vision, flex spending account)
  • Professional career development and reimbursement
  • On-premise fitness center, locker rooms
  • Daily catered lunches, fully stocked kitchen with snacks/drinks
  • Relaxed casual environment and weekly/quarterly office events!
 
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Technology we use

  • Engineering
    • .NETLanguages
    • C#Languages
    • C++Languages
    • JavaLanguages
    • JavascriptLanguages
    • PythonLanguages
    • RLanguages
    • SqlLanguages
    • D3JSLibraries
    • jQueryLibraries
    • ReactLibraries
    • Twitter BootstrapLibraries
    • AngularJSFrameworks
    • ASP.NETFrameworks
    • Node.jsFrameworks
    • Microsoft SQL ServerDatabases
    • MongoDBDatabases

Location

5001 Plaza on the Lake, Austin, TX 78746

An Insider's view of Amherst

What are some social events your company does?

Amherst is always participating in exciting events. From Dell Match Play to SXSW, Amherst engages in a variety of local events. We also host smaller events for employees such as summer BBQ's and happy hours. Nothing tops our holiday party, a true family celebration!

Nicole Giannetta

VP Corporate Affairs

What makes someone successful on your team?

Our team juggles many different deadlines, so being able to stay organized is key! It’s also helpful to be very detail oriented and comfortable in a fast paced environment, but most importantly, you need to have a solid sense of humor and to be able to laugh at yourself (and us).

Jordan Perras

Investor Services

What are Amherst Perks + Benefits

Health Insurance & Wellness Benefits
Flexible Spending Account (FSA)
Disability Insurance
Dental Benefits
Vision Benefits
Health Insurance Benefits
Retirement & Stock Options Benefits
401(K)
401(K) Matching
Performance Bonus
Vacation & Time Off Benefits
Generous PTO
Paid Holidays
Paid Sick Days
Perks & Discounts
Casual Dress
Company Outings
Free Daily Meals
Stocked Kitchen
Happy Hours
Parking
Fitness Subsidies

Additional Perks + Benefits

Competitive compensation and bonus program. Flexible PTO. Health, vision, dental and long term disability coverage. Paid maternity/paternity leave. Attractive office space. Training certifications assistance. Daily catered lunch and stocked kitchens. Monthly birthday celebrations. Casual work environment with regular team-building outings. Breakfast Taco Thursday.

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