CognitiveScale is looking for a phenomenal Executive Assistant to support our executive team in a wide range of administrative and operational tasks. This is a great opportunity for an experienced Executive Admin looking for an alternative to the zipped up, high-collared corporate world.

You should able to work independently with little or no supervision, anticipate roadblocks and remove them, and take direction well. You will smooth the way for our leaders to move through daily tasks by providing them with a meticulously organized schedule, travel calendar and meeting agenda. You will filter calls, answer questions, and perform complete circus acts of multi-tasking, all while keeping a calm demeanor and clear head. A high level of professionalism and confidentiality are crucial to this role.

In addition, you will need to manage the front desk for the majority of the day, which includes welcoming guests, accepting deliveries and partnering with the other facilities and administrative team members on various projects.

We also have a comprehensive benefits program and a fun culture with catered lunch every day and monthly employee events.

Please note this role is non-exempt and eligible for paid overtime.

Main Responsibilities include:

• Organizing business appointments, travel arrangements and handling daily agendas
• Screening telephone calls, fielding inquiries and raising urgent matters for attention
• Coordinating extensive meeting schedules and liaising with multiple stakeholders
• Being a trusted partner maintaining confidentiality and exercising impeccable discretion and judgment
• Prioritizing and running multiple projects simultaneously (and following through in a timely manner)

More about you

You're probably a perfect fit if:

• People sometimes wonder if you're psychic
• You are friendly, efficient and proactive
• You are versatile as you will be supporting multiple leaders

Requirements:

• 3-5 years of experience as an Administrative Assistant/Executive Assistant (Bachelor’s Degree preferred)
• High level written and verbal communication skills
• Tech savvy with general familiarity with administrative software tools and the ability to quickly learn and use new systems
• Experience with travel management
• No problem working autonomously, finding solutions, prioritizing and exercising discretion
• The ability to work efficiently, especially when working with a deadline

 CognitiveScale is an Equal Opportunity Employer. CognitiveScale does not discriminate against any applicant for employment because of age, gender, sexual orientation, race, religion, national origin, ethnicity, veteran status, or disability.