Executive Assistant to President and General Manager, Data Business and Digital Health Technology Leads at Invitae

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Executive Assistant to President and General Manager, Data Business and Digital Health Technology Leads

Location:  SF Bay Area

POSITION SUMMARY: Provide executive assistant support to the President and General Manager of Data Business, and Digital Health Technology Leads. The candidate must be capable of managing a demanding workload and prioritizing tasks with little-to-no direct supervision in a fast-paced, growing organization. The ideal candidate will have a superior attention to detail, great organizational skills, have a team-focused approach to problem solving and have fun. The role requires the ability to manage and prioritize multiple requests with appropriate urgency, demonstrated confidentiality, and strong instincts to make the right decisions for the business.

RESPONSIBILITIES:

  • Proactively manage complex calendars, allowing for flexibility to quickly adapt as priorities shift.
  • Act as a key liaison for coordination of communications with internal and external collaborators.
  • Manage projects and special assignments by establishing objectives, determining priorities, managing time, gaining the cooperation of others, monitoring progress, problem-solving and making adjustments to plans, as needed.
  • Management of executive’s inbox and attention to time sensitive requests.
  • Coordinate all aspects of on-site meetings that may involve external visitors.
  • Arrange domestic, and potentially international, travel details: flights, ground transfers, lodging, dining reservations, conference passes, expense reports submissions, etc.
  • Organize and manage offsite meetings and workshops, including all aspects of vendor coordination, meeting set up, catering and related offsite activities.
  • Team lead support: Support team leads with offsite coordination, as needed.
  • EA team participation: Actively participate in the Executive Assistant team meetings, keeping the team informed of upcoming events and providing back up coverage, when needed.

EXPERIENCE:

  • 7+ years Executive Admin experience supporting C-level executives in a fast-paced office
  • Healthcare or Biotech industry preferred
  • Associates or BS degree preferred
  • Proactive and resourceful team player who can work independently
  • Excellent computer skills: word processing, spreadsheets, databases, familiarity and use of Internet, presentation development skills, MS Office expertise must be at a very high level
  • Demonstrated confidentiality
  • Excellent oral and written communication skills and attention to detail
  • Ability to perform and prioritize multiple tasks seamlessly and open to project work
  • Brings energy, enthusiasm, and a positive ‘and’ flexible attitude to the job

At Invitae, we value diversity and provide equal employment opportunities (EEO) to all employees and applicants without regard to race, color, religion, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. We will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.

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Technology we use

  • Engineering
    • C#Languages
    • C++Languages
    • JavaLanguages
    • JavascriptLanguages
    • PHPLanguages
    • PythonLanguages
    • SqlLanguages

Location

Situated in Austin's Central Business District, one block West of the Texas State Capitol.

What are Invitae Perks + Benefits

Invitae Benefits Overview

At Invitae, our employees are the key to our continued success. Our culture is one of our most important strengths. A set of commitments we make to each other and to our customers to build a world-class organization in service of our mission. That is why Invitae proudly offers comprehensive perks and benefits program with choice and flexibility in mind.

Culture
Friends outside of work
Eat lunch together
Intracompany committees
Daily sync
Team owned deliverables
Team based strategic planning
Group brainstorming sessions
Open office floor plan
Diversity
Dedicated Diversity/Inclusion Staff
Unconscious bias training
Diversity manifesto
Mean gender pay gap below 10%
Diversity Employee Resource Groups
Hiring Practices that Promote Diversity
Health Insurance & Wellness Benefits
Flexible Spending Account (FSA)
Disability Insurance
Dental Benefits
Vision Benefits
Health Insurance Benefits
Life Insurance
Pet Insurance
Wellness Programs
Team workouts
Mental Health Benefits
Retirement & Stock Options Benefits
401(K)
Company Equity
Employee Stock Purchase Plan
Performance Bonus
Child Care & Parental Leave Benefits
Generous Parental Leave
Flexible Work Schedule
Remote Work Program
Family Medical Leave
Adoption Assistance
Return-to-work program post parental leave
Vacation & Time Off Benefits
Unlimited Vacation Policy
Sabbatical
Paid Holidays
Paid Sick Days
Perks & Discounts
Beer on Tap
Casual Dress
Commuter Benefits
Company Outings
Free Daily Meals
Game Room
Stocked Kitchen
Some Meals Provided
Happy Hours
Parking
Pet Friendly
Recreational Clubs
Home Office Stipend for Remote Employees
Professional Development Benefits
Job Training & Conferences
Diversity Program
Lunch and learns
Cross functional training encouraged
Promote from within
Mentorship program
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