Executive Assistant

| Austin
Executive Assistant
Founded in 1993, Amherst Holdings is a leading real estate investment and advisory firm that has made a significant investment into the single family rental sector. Established in 2012, Amherst Residential division has raised more than $4b of equity in various ownership vehicles that currently own and operate ~20,000 homes in 28 different markets across the United States.
Amherst is looking for an Executive Assistant to join our fast-paced team in Austin, TX. The Executive/Administrative Assistant will provide executive level support to the President of Amherst Residential, and Chief of Staff under our Amherst Residential division, a subsidiary of Amherst Holdings based in Austin, TX. This Executive Assistant should have experience supporting C-Level Executives, be technically savvy, and possess a strong track record of success. The hybrid nature of this role requires advanced administrative, organizational and communication skills. The EA must be highly professional, polished, energetic, and have a positive attitude as they provide assistance to senior executives and clients.
Responsibilities include but are not limited to: 
  • Serve as the gatekeeper to your assigned executive – answer phones professionally, screen calls, address issues and redirect calls as needed
  • Manage and maintain complex calendars in Outlook – schedule internal/external meetings, appointments, conference calls and special events - enter details and gather materials for upcoming meetings
  • Coordinate itineraries and travel arrangements (air/ground travel, accommodations, etc.
  • Maintain and facilitate communication with senior firm leaders and external clients, which often requires a significant amount of explanation, clarification and diplomacy
  • Maintain confidentiality and exercising impeccable discretion
  • Manage, track and report on the status of projects as assigned
  • Prepare and edit a variety of correspondences, reports and presentations for both internal and external audiences
  • Expense Management -Prepare and submit expense reports and ensure submission in a timely fashion (Concur experience a plus)
  • Ability to perform during normal business hours in addition to supporting after hours as needed
  • Personal tasks for Senior Executive and family members
Required Experience and Skills: 
  • Minimum 5 years’ of experience in similar executive/administrative assistant roles with C-Level support experience; preferably within a financial services firm or similar environment
  • Positive and proactive multitasker with a strong sense of urgency and a “get things done” attitude
  • Business savvy with a consultative approach and the ability to extract information needed to successfully meet expectations
  • Tech savvy with familiarity with administrative software tools and the ability to quickly learn and use new systems
  • Exceptional attention to detail, able to juggle and prioritize multiple tasks simultaneously
  • Recognize and appropriately handle highly sensitive and confidential material and information, be
  • Flexible and comfortable in a fast-paced environment, dealing with ambiguity, able to make the right decision and execute on tasks in a timely fashion
  • Technically strong with advanced Microsoft Office skills: MS Word, Excel and PowerPoint
  • Professional demeanor and presentation
  • Excellent verbal and written communication skills
  • Strong problem solving and analytical skills; able to troubleshoot issues independently and drive them to closure
  • Ability to work a flexible schedule and overtime as needed
  • Must be a team player
  • Ability to learn procedures and systems quickly

What we offer:

Amherst is a privately held corporation located in West Austin with beautiful views of Lake Austin and the loop 360 bridge in a modern workspace with open floor plans.

  • A competitive compensation package, annual bonus, 401k match
  • Flexible PTO, 11 paid holidays, accrued sick/personal time
  • Employer paid benefits (medical, dental, vision, health savings account)
  • Professional career development and reimbursement
  • On-premise fitness center, locker rooms
  • Daily catered lunches, fully stocked kitchen with snacks/drinks
  • Relaxed casual environment and weekly/quarterly office events!
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Technology we use

  • Engineering
    • .NETLanguages
    • C#Languages
    • C++Languages
    • JavaLanguages
    • JavascriptLanguages
    • PythonLanguages
    • RLanguages
    • SqlLanguages
    • D3JSLibraries
    • jQueryLibraries
    • ReactLibraries
    • Twitter BootstrapLibraries
    • AngularJSFrameworks
    • ASP.NETFrameworks
    • Node.jsFrameworks
    • Microsoft SQL ServerDatabases
    • MongoDBDatabases

Location

5001 Plaza on the Lake, Austin, TX 78746

An Insider's view of Amherst

What are some social events your company does?

Amherst is always participating in exciting events. From Dell Match Play to SXSW, the company always engages in local events. We also host smaller events like summer BBQ's and happy hours.

Nicole Giannetta

VP Corporate Affairs

What makes someone successful on your team?

Our team juggles many different deadlines, so being able to stay organized is key! It’s also helpful to be very detail oriented and comfortable in a fast paced environment, but most importantly, you need to have a solid sense of humor and to be able to laugh at yourself (and us).

Jordan Perras

Investor Services

What are Amherst Perks + Benefits

Health Insurance & Wellness Benefits
Flexible Spending Account (FSA)
Disability Insurance
Dental Benefits
Vision Benefits
Health Insurance Benefits
Retirement & Stock Options Benefits
401(K)
401(K) Matching
Performance Bonus
Vacation & Time Off Benefits
Generous PTO
Paid Holidays
Paid Sick Days
Perks & Discounts
Casual Dress
Company Outings
Free Daily Meals
Stocked Kitchen
Happy Hours
Parking
Fitness Subsidies

Additional Perks + Benefits

Competitive compensation and bonus program. Flexible PTO. Health, vision, dental and long term disability coverage. Paid maternity/paternity leave. Attractive office space. Training certifications assistance. Daily catered lunch and stocked kitchens. Monthly birthday celebrations. Casual work environment with regular team-building outings. Breakfast Taco Thursday.

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