Executive Assistant

| Austin

Executive Assistant

Reports to: Chief Technology Officer

Department: Product

Location: Austin

ClearDATA is seeking an Executive Assistant reporting to the Chief Technology Officer. This person will primarily support the CTO while also assisting with the scheduling and travel needs of other senior product executives. The ideal candidate will use their strong organizational, communication and planning skills to support the product group to help drive the efforts of product development. This person should also be passionate about creating a new category of technology that will fundamentally make healthcare better. If you are looking for a great opportunity to grow and develop your career and work with innovative people, come and join the ClearDATA team!

In this role you will be responsible for prioritizing department efforts, scheduling and organization of the calendar, documentation of meetings, as well as special projects. This person should be adept at booking travel and proficient in travel/meeting coordination of multiple executive’s calendars. This EA should be familiar with Agile methodology and worked in/around a product team previously. This individual will be in a position to answer and make high level calls on the executive’s behalf, be a liaison with other key executives and team members as well as clients and promote our corporate image through executive communications. The ideal candidate will have experience with executive scheduling and strategic time management skills and be willing to be responsive to the needs of multiple executives. We are looking for people that want to always be doing more and learning more and are willing to work to make it happen.

What You’ll Do:

  • Strategic time management of senior product team and scheduling
  • Manage the coordination of meetings for the product team
  • Assist in organization of Quarterly Product Planning
  • Coordinate travel and assist with expense reporting for senior team leaders
  • Assist with coordination of senior product team customer onsite visits
  • Work cooperatively with a team of EA’s daily
  • Anticipate and be responsive to the needs of the senior product team
  • Other duties as needed

What You’ll Need:

  • Positive and proactive attitude
  • Minimum of 3 years of assistant experience
  • Customer-service focused values
  • Excellent attention to detail
  • Ability to complete multiple tasks concurrently
  • Solid understanding of proper prioritization and timely completion of tasks
  • Excellent computer skills are required; must have intermediate to advanced knowledge of Microsoft Word, Microsoft Outlook, Office 365 and PowerPoint
  • Experience with Concur Travel & Expense
  • Advanced organizational skills
  • Effective oral and written communication skills
  • Excellent listening skills and ability to take careful notes with given direction; little follow up should be required when given a task by leadership team
  • Ability to maintain professionalism under tight deadlines
  • Ability to handle a fast paced, constantly changing environment
  • Experience working with team in remote and multiple locations
  • Previous experience making travel arrangements for multiple executives
  • Must display high level of discretion regarding sensitive, confidential information
  • Team Player

What Will Make You Stand Out:

  • Agile Experience
  • Knowledge of Pragmatic Marketing processes
  • Salesforce Experience
  • Event Planning

Why You’ll Like Working Here:

  • Dynamic company that rewards high-performers
  • Be on the cutting edge of new technologies and services
  • Collaborative team environment that values multiple perspectives and fresh thinking
  • Servant leadership Management
  • Business-casual dress code
  • Flexible working hours
  • Medical, Dental, Vision, HSA, Life and 401K
  • Stock options
  • Unlimited Vacation
  • Competitive base, commission and bonus structure

ClearDATA is an EEO/AA employer M/F/V/D.

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Technology we use

  • Engineering
  • Product
  • Sales & Marketing
    • .NETLanguages
    • C#Languages
    • GolangLanguages
    • JavascriptLanguages
    • PythonLanguages
    • SqlLanguages
    • Nodes.JS, KubernetesLanguages
    • AngularJSFrameworks
    • ASP.NETFrameworks
    • Node.jsFrameworks
    • Configuration Management tools like SaltStack, Chef, .... Angular, Serverless, Artificial Intelligence Frameworks
    • AWS based databases, such as RDS, DynamoDB, and RedshiftDatabases
    • ConfluenceManagement
    • SalesforceCRM


We are located in the center of downtown Austin, corner of 6th & Congress. Our funky office space is in the Scarbrough Building, built in 1909.

An Insider's view of ClearDATA

How would you describe the company’s work-life balance?

Our SFO team is a heads down, focused group of dev engineers, but ClearDATA culture-team makes sure we also carve out time to just unwind and enjoy life.
June 2018: "Although today’s mission was to not flop the Kayak, the other days it’s just to build things and make magic happen. Good Day, great team!"


Software Engineer, SFO office

How do you collaborate with other teams in the company?

We are committed to providing world-class support to each & every client, enabling them to improve healthcare. This requires collaboration from all teams (Sales/ Marketing, Prod Dev, Support). ClearDATA’s value of having passion for improving healthcare spans all aspects of our organizations, everyday.


DevOps Technology lead

How has your career grown since starting at the company?

In the short time, I’ve learned so much, gained so many new skills. I believe now that I am on a path to mastering one of the hottest, most sought after technologies in an industry that sorely needs it! I am so grateful to ClearDATA for giving me the opportunity to grow, delivering on our mission to make healthcare better every day.


Major Account Executive

How do your team's ideas influence the company's direction?

Our Product team is challenged to keep up with the incredible speed of innovation from the three largest public cloud providers; AWS, Google, and Microsoft. They are empowered to work with the newest public cloud services and build automation, compliance, and security rigor around each of those services, used to service healthcare.

Matt Ferrari


What’s the vibe like in the office?

There’s always this ominous feeling that I’m going to get hit in the back of the head with a Nerf dart. Outside of the random Nerf skirmish, the energy in the office is always buzzing. People are constantly collaborating with each other and working with customers. The level of energy creates a great environment for productivity and innovation.


Engineering, Security Team

What are ClearDATA Perks + Benefits

Volunteer in local community
Intracompany committees
Open door policy
Open office floor plan
Documented equal pay policy
Unconscious bias training
Health Insurance & Wellness Benefits
Disability Insurance
Dental Benefits
Vision Benefits
Health Insurance Benefits
Life Insurance
Retirement & Stock Options Benefits
Company Equity
Employee Stock Purchase Plan
Performance Bonus
Child Care & Parental Leave Benefits
Generous Parental Leave
Flexible Work Schedule
Remote Work Program
Vacation & Time Off Benefits
Unlimited Vacation Policy
Generous PTO
Paid Volunteer Time
Paid Holidays
Paid Sick Days
Perks & Discounts
Beer on Tap
Not a keg, as we love trying the latest local craft beer.
Casual Dress
Commuter Benefits
Company Outings
Monthly themed All-Hands, End of Year/annual Holiday Party Event, team outings, and more
Game Room
Cornhall game and Foosball
Some Meals Provided
Every Tuesday is Taco Tuesday at ClearDATA. Tiff's Treats cookie cart passes out cookies on Wednesday afternoons. Monthly company-wide meetings include catered meals.
Happy Hours
Pet Friendly
Relocation Assistance
Professional Development Benefits
Job Training & Conferences
Lunch and learns
Cross functional training encouraged
Promote from within
Mentorship program
Our mentorship program includes Leadership mentoring.
Customized development tracks
Paid industry certifications
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