Executive Assistant

| Austin
Executive Assistant – Austin, TX
 
Founded in 1993, Amherst Holdings is a leading real estate investment and advisory firm that has made a significant investment into the single-family rental sector. Established in 2012, Amherst Residential division has raised more than $4b of equity in various ownership vehicles that currently own and operate ~20,000 homes in 28 different markets across the United States.
 
Amherst is revolutionizing the way U.S. real estate is priced, managed and financed in order to unlock opportunities for all market participants. Driven by data, analytics, and technology, Amherst has a 20-year history of anticipating where the next risks and opportunities are likely to emerge and designing actionable strategies for investors to capitalize on opportunities across residential real estate, commercial real estate and public securities. Amherst, along with its affiliates and subsidiaries, has more than 900 employees, $5 billion under management and approximately $15 billion under advisement and oversight. www.amherst.com.
Amherst is looking for an Executive Assistant to join our fast-paced team in Austin, TX. The Executive/Administrative Assistant provides executive-level support to leadership within Technology and Accounting. This Executive Assistant should have experience supporting C-Level Executives, be technically savvy, and possess a strong track record of success. This role requires advanced administrative, organizational and communication skills. The EA must be highly professional, polished, energetic, and have a positive attitude as they provide assistance to senior executives and ensure a welcoming office for our employees and visitors.
 
Responsibilities: 
  • Serve as the gatekeeper to your assigned executives – answer phones professionally, screen calls, address issues and redirect calls as needed
  • Manage and maintain complex calendars in Outlook – schedule internal/external meetings, appointments, conference calls, and special events - enter details and gather materials for upcoming meetings
  • Coordinate itineraries and travel arrangements (air/ground travel, accommodations, etc.)
  • Maintain and facilitate communication with senior firm leaders and external clients, which often requires a significant amount of explanation, clarification, and diplomacy
  • Maintain confidentiality and exercising impeccable discretion
  • Manage, track and report on the status of projects as assigned
  • Prepare and edit a variety of correspondences, reports, and presentations for both internal and external audiences
  • Prepare and submit expense reports and ensure submission in a timely fashion (Concur experience a plus)
  • Greet and escort visitors, candidates and new hires, providing office tours when needed
  • Ability to perform during normal business hours in addition to supporting after hours as needed
  • Liaise with facilities team to coordinate support at our WeWork location, including assistance with office social events
Required Experience and Skills: 
  • Minimum 5 years’ of experience in similar executive/administrative assistant roles with C-Level support experience; preferably within a financial services firm or similar environment
  • Positive and proactive multitasker with a strong sense of urgency and a “get things done” attitude
  • Business savvy with a consultative approach and the ability to extract the information needed to successfully meet expectations
  • Tech-savvy with familiarity with administrative software tools and the ability to quickly learn and use new systems
  • Exceptional attention to detail, able to juggle and prioritize multiple tasks simultaneously
  • Recognize and appropriately handle highly sensitive and confidential material and information
  • Be flexible and comfortable in a fast-paced environment, dealing with ambiguity, able to make the right decision and execute on tasks in a timely fashion
  • Technically strong with advanced Microsoft Office skills: MS Word, Excel and PowerPoint
  • Professional demeanor and presentation
  • Excellent verbal and written communication skills
  • Strong problem solving and analytical skills; able to troubleshoot issues independently and drive them to closure
  • Ability to work a flexible schedule and overtime as needed
  • Must be a team player
  • Ability to learn procedures and systems quickly
What We Offer:
Amherst’s WeWork office is located on Barton Springs Rd. near the heart of downtown Austin and within walking distance of Lady Bird Lake.
  • A competitive compensation package, annual bonus, 401k match
  • Flexible PTO, 8 paid holidays
  • Employer-paid benefits (medical, dental, vision, health savings account)
  • Stellar colleagues with proven track records 
  • Parking pass provided (parking located in the Palmer Events Center across the street)
  • Free sodas, kombucha, cold brew, and snacks
  • Monthly lunch stipends and breakfast tacos on Thursdays!
  • Monthly/Weekly office events!
Amherst is proud to be an Equal Opportunity Employer and committed to creating an inclusive environment for all employees. We do not discriminate on the basis of race, color, religion, national origin, gender, pregnancy, sexual orientation, gender identity, age, physical or mental disability, genetic information or veteran status, and encourage all applicants to apply.

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Technology we use

  • Engineering
  • Product
    • .NETLanguages
    • C#Languages
    • JavascriptLanguages
    • RLanguages
    • SqlLanguages
    • D3JSLibraries
    • jQueryLibraries
    • ReactLibraries
    • ReduxLibraries
    • AngularJSFrameworks
    • ASP.NETFrameworks
    • HadoopFrameworks
    • Node.jsFrameworks
    • HBaseDatabases
    • Microsoft SQL ServerDatabases
    • MongoDBDatabases
    • HadoopDatabases
    • AsanaManagement
    • ConfluenceManagement
    • JIRAManagement

Location

Two offices around Austin at our HQ with beautiful views of Lake Austin in a modern office and our tech co-working space near Lady Bird Lake

An Insider's view of Amherst

What are some social events your company does?

Amherst is always participating in exciting events. From Dell Match Play to SXSW, Amherst engages in a variety of local events. We also host smaller events for employees such as summer BBQ's and happy hours. Nothing tops our holiday party, a true family celebration!

Austen

Director of Talent Programs

What projects are you most excited about?

I'm most excited about our Budget Revision Project! We were tasked with the challenge of moving a tedious process into a more user and mobile friendly system. This will allow the field teams to submit budget revisions from MSR Properties and have one system to manage the majority of their work. This excitement is why I love being a part of the team

Gage

Business Analyst

How has your career grown since starting at the company?

“At Amherst, I am able to work collaboratively with peers who have had years of experience similar to mine. The technology is current and evolving as the company grows. Therefore, my skills stay current and always improve.”

Stan

Senior Systems Engineer

How do your team's ideas influence the company's direction?

My team is expected to create new IP (Intellectual Property) through innovation in software, hardware, workflow process and data. Our goal is to build franchise value/shareholder value, solve difficult problems through creative solutions, and improve over-all efficiency that in turn makes life easier for all of Amherst

Todd

Chief Technology Innovation Officer

What are some things you learned at the company?

Within my first year, I have acquired solid enterprise-level knowledge in developing .NET applications by using Angular 4+, ASP.NET MVC, WPF, Entity Framework, and advanced SQL. We’re transitioning into ‘React’ apps that I'm excited about as it will add to my tech skills. I like that we have autonomy regarding the tech decisions in development

Ruchi

Software Engineer

What are Amherst Perks + Benefits

Amherst Benefits Overview

Competitive salaries
Choice of Mac or Windows hardware
Flexible vacation days, paid holidays, and work from home options
Medical, Dental, Vision, LTD, Life, EAP, and 401K with matching benefits
Stellar colleagues with proven track records
Free sodas, kombucha, cold brew, beer and healthy and unhealthy snacks at our Barton Springs WeWork location
Free lunch every day and breakfast tacos on Thursdays!

Culture
Friends outside of work
Eat lunch together
Daily stand up
Open door policy
Group brainstorming sessions
Open office floor plan
Diversity
Highly diverse management team
Health Insurance & Wellness Benefits
Flexible Spending Account (FSA)
Disability Insurance
Dental Benefits
Vision Benefits
Health Insurance Benefits
Life Insurance
Retirement & Stock Options Benefits
401(K)
401(K) Matching
Performance Bonus
Child Care & Parental Leave Benefits
Generous Parental Leave
Flexible Work Schedule
Amherst provides employees with a flexible work schedule that includes Flexible start and end times.
Remote Work Program
Family Medical Leave
Vacation & Time Off Benefits
Generous PTO
Paid Holidays
Paid Sick Days
Perks & Discounts
Beer on Tap
Casual Dress
Company Outings
Free Daily Meals
Stocked Kitchen
Happy Hours
Parking
Pet Friendly
Our coworking space near Ladybird Lake is pet-friendly!
Relocation Assistance
We offer relocation assistance depending on location and position.
Professional Development Benefits
Job Training & Conferences
Acme Co. offers employees professional development opportunities like Annual individual budget for training, Onsite training courses, The ability to attend job related conferences and seminars.
Lunch and learns
Acme Co. hosts lunch and learn meetings weekly.
Promote from within
Time allotted for learning
Amherst. allows employes to set aside 50% of working hours for learning.
Online course subscriptions available
Customized development tracks

Additional Perks + Benefits

Competitive compensation and bonus program. Flexible PTO. Health, vision, dental and long term disability coverage. Paid maternity/paternity leave. Attractive office space. Training certifications assistance. Daily catered lunch and stocked kitchens. Monthly birthday celebrations. Casual work environment with regular team-building outings. Breakfast Taco Thursday.

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