Executive Assistant
The Executive Assistant will oversee all administrative operations for members (4) of the Executive team.
This role requires expert level in professionalism. Your expertise, unparalleled discretion, professional agility, and honed attention to detail will be essential to collaborating and driving specific projects and deliverables. Working at our downtown Tech office, you will be an instrumental and valued extension of the efforts of these organizational leaders. To be able to do your job effectively, you must establish and build a rapport and build a list of preferences of all executives.
Areas of Ownership:
- Will be reporting to the General Counsel
- Work closely with the Executive team in reviewing/ prioritizing and following up on emails, calls, other communications and pending matters
- Maintain and organize complex calendars while understanding the Executive priorities.
- Coordinate domestic and international travel, including transportation and hotel/restaurant reservations.
- Provide support in coordinating and submitting expense reports
- Coordinate/Liaise with C-level executives, clients and partners on critical and confidential matters
- Collaborate and partner with the Office Manager on office events, executive visits, town halls, and support as needed.
- Produce information by transcribing, formatting, inputting, editing, retrieving, copying, proofreading, and transmitting text, data, and graphics
- Be available to respond to issues/ requests during off hours and weekends
The Ideal Profile:
- 3-5+ Years of experience supporting Executives.
- Bachelor's degree is strongly preferred.
- Experience working within a fast-paced, growing company that required quick thinking, process creation, and the ability to think outside of the box to complete duties is a huge plus
- Strong communication skills both verbally and written
- Ability to prioritize, organize, and complete tasks effectively
- Solutions focused
- Proven ability to handle confidential information
"Working Conditions: Flexible to be available on nights and weekends. Position requires prolonged standing or sitting and repetitive hand and wrist motion. Operates phones, computers, fax machines, copiers, and other office equipment. * No relocation is provided for this vacancy, local candidate preferred. Must be eligible to work in the U.S. for any employer*
Diversity is important to us, therefore, realtor.com is an Equal Opportunity Employer regardless of age, color, national origin, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, marital status, status as a disabled veteran and/or veteran of the Vietnam Era or any other characteristic protected by federal, state or local law. In addition, realtor.com will provide reasonable accommodations for otherwise qualified disabled individuals.