Arrive Logistics is looking for an Executive Assistant to support our C-suite executives. The right candidate for this position has a proven track record of successfully working with a team of executives & owning a variety of responsibilities. The Executive Assistant should be a scheduling guru, a proactive problem-solver, and above all else, a true ambassador of the Arrive Logistics brand.

Essential Functions:

• Manage assigned Executives calendars and appointments, rearranging and prioritizing commitments as needed.
• Provide wide-ranging support to our executive leadership team, handling everything from placing catering orders to planning team off-sites.
• Proactively create & manage travel itineraries, coordinate arrangements and compile expenses.
• Provide project management and meeting preparation assistance as needed.
• Coordinate agendas and meeting materials for groups of various sizes, take notes during meetings, and follow up on identified action items.
• Embody commitment to Arrive Logistics’ core beliefs and demonstrate professionalism in interactions with senior leaders, board members and customers.
• Effectively and professionally manage interruptions of workflow with grace, remaining flexible and accessible.
• Maintain utmost discretion in a high-trust environment while working through confidential information.

Education and/or Experience:

• 3+ years of Office Admin, Office Management, or Executive Assistant experience, preferably supporting C-level executives within a large organization.
• Effective at managing complex calendars, schedules and resources.
• Experience coordinating both onsite and offsite leadership meetings.
• Proficient in Microsoft Office and Google Business Suite.
• Ability to prioritize daily tasks, anticipate needs and propose solutions through sound decision making.
• Excellent verbal, written and interpersonal communication skills.
• Attentive, resourceful and positive - you can do it all!

Why Arrive?

• Make an immediate impact helping Arrive's C-suite Executives.
• Take ownership of your career in a valuable role on our People Operations team.
• Work in the booming city of Austin TX!
• Leave the suit and tie at home; our dress code is casual.
• Eat for free on Fridays…lunch is on Arrive!
• Grab a bite at the delicious food trucks located at the MET center.
• Sweat it out using our on-site, state-of-the-art gym & yoga studio!
• Recharge your batteries at our fully stocked caffeine bar.
• Soothe aches and pains with our monthly in-office massages
• Get active at the MET Center’s hike and bike trails and disk golf course.
• Shoot some hoops at our basketball court or serve it up at our tennis court!

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