Executive Assistant

| Austin
About Wheel
Wheel is bringing the future of work to healthcare. Wheel is a first-of-its-kind enterprise that provides healthcare clients access to a flexible workforce of virtual care clinicians, and the tech-enabled infrastructure required to mobilize it rapidly and compliantly to improve patient access to care. Our mission is to change the way healthcare works by putting clinicians first, because happier clinicians make healthier patients. We’re headquartered in Austin, Texas, and recently named one of Built In Austin’s 50 Startups to Watch in 2020. Wheel is venture-backed by top investors with a track-record of growth-- and we’re ready to build an amazing team with top-tier talent like you! Check out a recent Crunchbase article about Wheel's growth.  
Responsibilities
- Schedule meetings, and maintain and update CEO’s daily calendar
- Coordinate travel arrangements, prepare itineraries, plan logistics, and submit expense reports
- Act as a liaison, both internally and externally, while maintaining a sense of professionalism at all times and representing Wheel’s core values
- Screen all incoming phone calls, inquiries, visitors, and correspondence, and route accordingly
- Maintain confidentiality of highly sensitive information
- Manage complex office administrative work requiring the use of independent judgment and initiative
- Act as the point of contact among executives, employees, clients, investors, and other external partners
- Format information for internal and external communication – memos, emails, presentations, reports
- Partner with the Chief of Staff on strategic initiatives including OKRs and internal communications
- Support office management-related duties including: planning and executing company events, generating creative culture ideas, managing budgets, managing swag, and liaising with building management as needed
Qualifications
- 5+ years of experience supporting a C-Suite Executive
- Strong organizational skills and ability to prioritize multiple tasks seamlessly with a strong attention to detail
- Very strong interpersonal skills and the ability to quickly build relationships with key stakeholders both internally and externally
- Excellent written and verbal communication skills, including the ability to draft, edit, and proofread emails and presentation materials
- Previous experience within a fast-paced, data driven organization
- Strong ability to predict executive needs and resolving time management issues to ensure goals are met
- A strong sense of urgency with a bias towards action
- Ability to anticipate ever-changing needs and manage competing priorities
- Proficient with G-Suite
- Bachelor's degree required or equivalent work experience
Equal Employment Opportunity Statement
At Wheel, we know we will go further together by celebrating diversity, and that starts by honoring each of our unique life experiences. That’s why we are committed to ensuring a safe work environment where employees are not discriminated against based on age, race, ancestry, religion, sex, gender identity, sexual orientation, pregnancy, marital status, ancestry, physical or mental disability, military or veteran status, national origin, or any other characteristic protected by law. We are proud to be an equal opportunity employer that believes in health, equality, and prosperity for everyone so we can succeed in changing the way healthcare works.
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Technology we use

  • Product
  • Sales & Marketing
    • Google AnalyticsAnalytics
    • HubSpotCRM

Location

2151 S. Lamar Blvd, Austin, TX 78704

What are Wheel Perks + Benefits

Culture
Friends outside of work
Eat lunch together
Open door policy
Team owned deliverables
Team based strategic planning
Open office floor plan
Diversity
Highly diverse management team
Health Insurance & Wellness Benefits
Flexible Spending Account (FSA)
Disability Insurance
Dental Benefits
Vision Benefits
Health Insurance Benefits
Life Insurance
Wellness Programs
Mental Health Benefits
Retirement & Stock Options Benefits
Company Equity
Child Care & Parental Leave Benefits
Generous Parental Leave
We provide up to 16 weeks of parental leave for the primary caretaker. Wheel also provides 4 weeks of paid leave for the secondary caretaker.
Flexible Work Schedule
Remote Work Program
Return-to-work program post parental leave
Vacation & Time Off Benefits
Unlimited Vacation Policy
Paid Holidays
Paid Sick Days
Perks & Discounts
Casual Dress
Company Outings
Some Meals Provided
Happy Hours
Parking
Pet Friendly
Professional Development Benefits
Continuing Education stipend

Additional Perks + Benefits

As a virtual care solution company, we offer employees access to free telemedicine visits-- up to 5 per year!

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