Overview

At Khoros, our passion is to help the world’s best brands create customers for life. The Khoros engagement platform comprises Online Community, Social Media Management and Messaging products for social customer service, social support and social media marketing teams to listen, respond and act on customer conversations – creating deep relationships and fostering brand loyalty and advocacy.

Khoros is now seeking an Executive Assistant to provide administrative and project management support to assigned executive leaders including but not limited to the Chief Financial Officer and General Counsel. The right candidate will possess the ability to meet tight deadlines and juggle multiple critical priorities while maintaining a positive attitude and professional demeanor.

Responsibilities

• Manages calendars including setting up meetings, managing conflicts, and communicating and resolving calendaring issues. Tracks key events for executives’ teams including deadlines, events and key employee milestones
• Coordinates internal and external meetings (both remote and in-person), including compiling and preparing agenda and materials, setting up teleconferencing equipment, distributing materials prior to meetings, ordering food and greeting guests
• Prepares and edits spreadsheets, communications, and presentations for internal and external audiences
• Attends critical meetings, takes notes and assigns owners to action items while ensuring your executive is prepared for all meetings and events
• Assists Finance with coordination of the annual budget process and tracks department budget spend
• Manages executive reimbursements and travel arrangements (preparing itineraries, and ensuring executive is apprised of all travel changes during trip)
• Collects and catalogues financial, corporate and legal documentation necessary for complete and easy reference by appropriate teams
• Manages administrative functions to on-board, manage, and off-board all contractors, including liaising with business systems, IT, and legal teams
• Liaises with legal and accounting teams on the scheduling / planning of International Board, Audit and Compliance meetings, ensuring we are meeting our obligations

Qualifications

• Bachelor’s degree from an accredited college or university, or equivalent professional experience. Paralegal certification preferred.
• At least 5 years of professional administrative assistant experience supporting executive team members, including delivering quality results in a fast-paced environment
• Advanced proficiency with Google and MS Office Suite (Calendar, Word, Excel and PowerPoint)
• Proven ability to handle complex projects that required cross team coordination and high degree of accuracy
• The ability to build relationships and work with team members at all levels, sometimes under pressure, while remaining positive, resourceful, and efficient, with a high level of professionalism and discretion
• Strong communications skills, both written and verbal and the ability to understand basic financial and legal terminology
• Excellent organizational skills with proven ability to multi-task and re-prioritize based on business need
• Excellent attention to detail and problem-solving skills
• Able to maintain confidentiality and be discreet with sensitive information
• Able to deal with high pressure situations including tight timelines