Executive Assistant
Executive Assistant
AffiniPay’s Executive Assistant will fill a meaningful role supporting the successful operations of the senior-level executive team. As an Executive Assistant, you will manage business priorities and provide high-level administrative support including research, schedule/meeting/event coordination, presentation preparation, and various levels of documentation. The ideal candidate is an extremely detailed person with high integrity and professionalism, in search of a role within a fast-growing organization with a great environment that will make a direct impact on the business by supporting some of its most critical team members.
Job Responsibilities
- Assists executive team with various aspects of their responsibilities
- Conserves executive team’s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; and initiating telecommunications
- Maintains various executives appointments by planning and scheduling meetings, conferences, offsites, team-based programmatic events, teleconferences, and travel
- Prepares and submits executive team expense reimbursement forms
- Welcomes board members, guests and customers by greeting them, in person or on virtually, and answering or directing inquiries
- Coordinates preparation of quarterly board meeting presentations
- Leads all aspects of facility and any facility expansions
- Prepares reports by collecting and analyzing information
- Represents executive team by attending meetings in their absence and speaking on their behalf
- Maintains customer confidence and protects operations by keeping information confidential
- Tracks and helps drive completion of key deliverables and follows up on results
- Provides historical reference by developing and utilizing filing and retrieval systems and recording meeting discussions
- Maintains professional and technical knowledge by attending educational workshops, reviewing professional publications, establishing personal networks, and participating in professional societies
- Contributes to team effort by accomplishing related results as needed
Skills and Qualifications
- Strong written and verbal communication skills
- Excellent organizational, presentation and leadership skills
- Experience managing multiple schedules and calendars
- Computer software skills (Microsoft Office and Google Gmail, Slides, Docs and Sheets)
- Meticulous time management skills
- Experience booking and managing travel logistics
Education and Experience
- Bachelor’s degree preferred, but not required
- Three to five years of Executive Assistant experience
About AffiniPay
At AffiniPay, we’re continuously taking on exciting and interesting problems to define the direction of the financial technology industry and transform the way professionals get paid! Our aim to become leaders in FinTech has fostered our fast-paced, growth-focused culture. We’ve assembled teams of highly collaborative problem solvers who are passionate about both personal and company growth. We are eager to build, work together, and go above and beyond to be industry leaders. We also know that our people are our greatest asset and responsible for our ultimate success. As such, we invest in our team members’ growth and development, recognize accomplishments, and celebrate successes together. We’re building a winning team, and we need more creative, collaborative, and fun-loving people to help us get the job done!
Affini-Perks! We've got you covered...
401K with automatic 5% company contribution
100% paid medical, dental, and vision benefit plans
100% Company-paid short- and long-term disability and life insurance
Open PTO plan
Paid maternity/paternity leave
Fun offsite quarterly meetings
AffiniPay Swag Package
Company lunches and fully stocked kitchen
All the benefits of a startup culture without the downsides
The chance to be a vital team member of one of Austin's fastest-growing companies!
AffiniPay is proud to be an Equal Opportunity Employer.