Executive Assistant
About OJO
OJO envisions a world where everyone has what they need to own a home. We know that homeownership is one of life’s most complex decisions and access to trusted advice and expertise can be the difference-maker. Through the fusion of machine intelligence and human expertise, we meet people wherever they are in their home journey to provide deeply personalized guidance and support.
Our intuitive technology learns each individual’s needs and preferences to provide a tailored experience whether they’re buying, selling, or managing their home as an asset. We then help them to move forward when the time’s right — with support, knowledge, and confidence.
From our network of top-rated agents we’ll match homebuyers and sellers with the expert who can best support their specific journey. We introduce agents and loan officers to consumers at just the right time, and underpin the connection with tools and insights to ensure a best-in-class experience.
As part of our team, you’ll help create the experiences that help level the playing field in real estate, so that all people — regardless of race, class, or gender — can experience the gateway to wealth and the security that home provides.
As Executive Assistant, you’ll partner with two executives to provide high-quality support and strategic leverage. You’ll be uniquely positioned to directly contribute to the success of the business, working alongside and learning from the executives you support. You will anticipate the needs of your executive, resolving issues before they arise, and strategically supporting your team’s projects, including holding team members accountable to their deliverables.
In addition to the opportunity to expand your business acumen and make a true impact on the organization, you’ll become a part of a passionate team of five EAs. The EA role is incredibly respected in the OJO community, with a robust career path in place and plenty of stretch and professional development opportunities to keep you challenged and learning.
While you will have the option to work from home full-time, EAs will occasionally need to go into the office. Per current company policy, we require employees to be vaccinated to enter the office. For this reason, we are requiring that you are vaccinated.
What you'll do:
- Proactively and independently provide high-quality support and strategic leverage to the executive
- Stay current on all projects and commitments of the executive, anticipating needs and assisting accordingly
- Maintain and manage executive’s complex calendar to maximize executive’s time
- Act as first point of contact for requests made to the executive
- Attend leadership team meetings, track action items, and hold team accountable to completing them
- Manage special projects as assigned
- Help build and improve processes and systems, build efficiency into existing systems, and help define new operational strategies
- Travel and internal/external meeting arrangements
- Plan virtual and in-person team events of varying sizes
- Light personal administrative support to executive as needed
What we need from you:
- 4+ years of direct executive support or equivalent practical experience
- Passion for the administrative profession
- High attention to detail, strong sense of urgency, and exceptional communication skills
- Ability to work calmly and enthusiastically under pressure in a rapidly changing environment
- Ability to maintain utmost discretion in an environment exposed to a high level of confidential information
- Professional, flexible, approachable demeanor; polite, patient, and service-oriented
- Proficiency with Google Suite
What do we have to offer?
● You get to work with the best of the best
● A collaborative, respectful environment where your voice will always be heard
● Competitive Salaries
● Equity
● Unlimited/Open PTO Policy
● Dog-Friendly Workplace
● Commuter Stipend or Free Parking
● Optimum Workspace Subsidy
● 70% Coverage of Employee and Dependent Health Premiums
● Promote from Within Philosophy
● Volunteer Program
● Many More – We have a whole team dedicated to making OJO an awesome place to work!
Our Team
With offices all over the world, our award-winning work environments blend meaningful impact and employee satisfaction. We have offices in Austin, Texas; Minneapolis, Minnesota; San Mateo, California; Chicago, Illinois; Toronto, Ontario; and Vieux Fort, St. Lucia.
OJO has received multiple workplace awards, including Fortune Best Workplaces in Technology, Inc. Best Workplaces, and Austin Business Journal’s Best Places to Work. Every person at OJO has a significant impact on our evolving product, team, and culture, which is why we hire the best technical, creative, and operational minds.
Virtual Life at OJO
At OJO, we care and listen deeply to the needs of our team to ensure they are comfortable and have the necessary tools to be productive while working from home during the pandemic. We strive to allow a balance and separation between home and work life, and provide support and a flexible working schedule so that employees are able to focus on what’s important to them. The leadership team at OJO has decided that we will work from home indefinitely. As safety allows, offices will open and employees will have the option of accessing them to work. We will continue to monitor and respond to COVID-19 proactively, while adhering to safety precautions provided by medical leadership.
OJO is an equal opportunity employer committed to fostering an inclusive, innovative environment with the best employees. Therefore, we provide employment opportunities without regard to age, race, color, ancestry, national origin, religion, disability, sex, gender identity or expression, sexual orientation, or any other protected status in accordance with applicable law.