Executive Assistant

About Subsplash

Subsplash—The Ultimate Engagement Platform™ for churches, Christian ministries, non-profits, and businesses around the world, serves 14,000+ clients, creating impactful products, and delighting the 40 million real people who use our platform every day. Subsplash is one of the fastest growing companies in the U.S. (Inc. 5,000 Fastest Growing Companies in 2020) and has won awards for best mobile experience, been voted one of Seattle and Austin’s best places to work multiple years in a row, created some of the most downloaded apps of all time, and built enterprise software for world-class brands like XBOX, Microsoft, Samsung, Expedia, and Cisco; yet, at the end of the day, our passion is to equip churches to make a lasting impact in our world. Our team of 210+ mission-driven people who are committed to our core values of humility, innovation, and excellence has pioneered the market with over 30-firsts for the church market including the first-ever church mobile app. 

Working at Subsplash is more than just a job; we are a team of people who are courageous, inventive, and passionate about doing meaningful work every day. Don’t take our word for it—head to Glassdoor and see for yourself!

About the Role

As the Executive Assistant, you will report to the Executive Business Partner (EBP). In this role, you will be responsible to support the day-to-day operations of Subsplash executives. As a trusted partner to the executive team, you will help to streamline operations and create and maintain cross-departmental relationships. You will have a far-reaching impact across the organization with a front-row seat to the inner-workings of a high-growth team. We are looking for someone who can humbly and confidently support executive meetings and navigate complex calendaring, with an ability to gracefully context-switch between both with ease. As a trusted member of the executive team, you will be a confidante on all topics relating to company operations, prioritization, and feedback. This role requires thoughtfulness, confidentiality, and a supreme bias for action and passion to drive for our core values of humility, innovation, and excellence.

Your Priorities

• Support business continuity and smooth leadership operations 
• Attend executive meetings as needed to keep a pulse on the business and help connect people across the company working towards common initiatives 
• Meet weekly with executives to discuss the week ahead and provide information and deliverables to help increase executive effectiveness and productivity  
• Take notes during meetings and make sure strategic vision has action steps 
• Facilitate cooperation and communication between departments by hearing concerns, finding common ground, and cultivating a foundation of trust amongst team leads
• Coordinate calendar, travel, and receipts for executives 
• Represent executives through phone, email, and in-person meetings; chat with internal and external stakeholders including board members, business partners, top clients and c-level executives to ensure a delightful experience 
• Serve as a sounding board and provide feedback on initiatives 
• Maintain record of partnership proposals, MNDAs, and related documentation as needed 

You are...

• A Skilled Communicator: You are enthusiastic, emotionally intelligent, friendly, respectful, and comfortable communicating with the team across various platforms
• Detail Oriented: You understand the value of, and have an affection for, the details
• Investigative: You desire to learn the “why” behind everything. You are naturally curious and have a knack for problem-solving
• An Achiever: You see tasks through to completion and get energized by checking things off your “to-do” list
• Adaptable: You have been described as cooperative and you have no problem wearing multiple hats
• Empathetic: Helping other people makes you happy
• Efficient: You’re highly organized, don’t waste time, and like smart prioritization
• Collaborative: You love working on a team and you understand the importance of everyone's unique roles
• An Awesome Human Being: You exemplify humility, innovation, and excellence. You do great work and continuously strive to improve and grow

Qualifications

• 3-5 years of related experience. For example, previous administrative experience, ideally supporting a CEO or C-suite member in a 1-1 partnership at high-growth organizations 
• Demonstrated experience in a flexible and dynamic work environment 
• Organized and detail-oriented — you must love creating order out of chaos
• Exceptional communication skills 
• Models humility, innovation, and a drive for excellence.
• Passionate about our products and how they can serve churches, ministries, and nonprofits.
• Intellectual and relational curiosity paired with a high growth-mindset 
• High EQ and empathy for others

Benefits

Generous Paid Time Off, Medical Coverage, Dental Coverage, Vision Coverage, short and long term disability and life insurance all free of charge, Competitive Compensation, 401k Matching, Professional Development, Top of the Line Equipment, Referral Program, Parental Leave, Family-Friendly Culture, and the chance to work side-by-side with thought leaders in emerging tech

Note: Employment with Subsplash is contingent upon satisfactory proof of employee’s right to work in the U.S., as required by law and upon completion of a basic background check and; Employment with Subsplash is considered “at will,” meaning that either the company or the employee may terminate the employment relationship at any time without cause or notice. Subsplash is an Equal Opportunity Employer. We value all human life as all people are created with equal dignity, value, and worth. We do not discriminate on the ground of race, color, religion, sex, age, disability or national origin, or genetic information in the hiring, retention, or promotion of employees; nor in determining their rank, or the compensation or fringe benefits paid them.

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