About Dealerware:

Dealerware is modern fleet management for the modern retailer. We are proud to be one of the hottest software companies in the automotive sector. By combining a modern-approach with fresh design thinking, Dealerware’s industry-leading SaaS platform enables best-in-class fleet management and mobility for top automotive dealerships and manufacturers. Three years ago, we burst onto the scene with a promise to reduce costs and elevate the customer experience at automotive dealerships. Today, we’re experiencing 100% YOY growth and are positioned to truly change the way the world hits the road. Across the automotive ecosystem, there’s hundreds of billions of dollars at stake. And we’re right in the swell of it.

Dealerware currently manages fleets for 28 automotive brands and 10 of the top 10 dealer groups in the country. With a recent expansion into international markets, our growth trajectory continues to be within the top 1% of SaaS businesses.

Dealerware is looking for an Executive Assistant to provide a wide range of administrative support for our executive leadership team. This role will be working in a fast paced environment supporting multiple executives requiring the ability to juggle diverse responsibilities with accuracy, flexibility, and humor. The Executive Assistant demonstrates a high level of integrity, professionalism, and confidentiality, handling sensitive information with discretion. A high degree of responsiveness and independent judgment is required to plan, prioritize, and organize in a fast-paced, rapidly changing environment. The Executive Assistant must be highly proficient in all technology platforms needed for the day-to-day and supporting our WFH technology dependency. This role will report to the Chief of Staff, and will contribute to the smooth operation of the executive team.

Duties & Responsibilities:

• Responsible for overall calendar management, ensuring efficient time management, and requiring interaction with both internal and external executives and assistants
• Coordinate with Chief of Staff for scheduling & management of executive team meetings
• Prepare, submit & track expense reports & maintain records
• Monitor departmental travel requests, verify need for travel & approve on behalf of the department
• Proactively follow-up on outstanding tasks and issues on behalf of executives
• Provide support for large/team/cross-department meetings
• Maintain team calendar and support needs of team building and employee appreciation events, etc.
• Assist with team-building events, including origination of idea and coordination of facility, travel, food, and lodging accommodations (as needed)
• Other administrative and office support duties as assigned

Minimum Requirements:

• Applicants local to Austin, TX
• High school/GED required
• 5 years of executive-level administrative or comparable experience
• Must be highly proficient in Microsoft Word, Excel, PowerPoint, and Outlook
• Must be highly proficient in Google Suite: Gmail, Calendar, Drive
• Must be able to maintain the highest level of confidentiality
• Resourceful self-starter with ability to work with minimal supervision
• Demonstrated ability to handle multiple tasks simultaneously
• Exceptional organizational skills required
• Detail-oriented
• Command of spelling, punctuation, grammar, and proofreading
• Professional demeanor and telephone manner essential
• Ability to prioritize and work independently
• High level of communications skills to interact with senior executives and external professionals

Dealerware offers you:

• Competitive base salary with bonus incentive eligibility
• Full benefits (medical, dental, vision, 401K) + FREE telehealth (includes therapy visits)
• Training for all employees provided in Udemy
• Tuition Reimbursement and continuing education
• Unlimited paid vacation policy
• Generous Paid Parental Leave program
• 100% remote work (2021). Hybrid model or 100% remote anticipated post-COVID
• Modern office and a dynamic team in downtown Austin with free parking
• Friendly, small company environment with a progressive culture and somewhat flexible hours
• Backed by Audi, a 111-year-old automotive industry leader
• Semi-flat organizational structure that ensures your influence on products we build
• Discounts on Silvercar rentals and participation in an Audi Lease Program

IND789

Dealerware is an Equal Opportunity Employer that does not discriminate on the basis of actual or perceived race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth and pregnancy-related conditions), gender identity or expression (including transgender status), sexual orientation, marital status, military service and veteran status, physical or mental disability, genetic information, or any other characteristic protected by applicable federal, state or local laws and ordinances. Dealerware's management team is dedicated to this policy with respect to recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, employee activities, access to facilities and programs and general treatment during employment.

*We are interested in every qualified candidate who is eligible to work in the United States. However, we are not able to sponsor visas.