Immigration Specialist at SparkCognition

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Description
SparkCognition is an award-winning developer of enterprise-scale AI solutions that allow organizations across industries to predict future outcomes, automate processes, and prevent cyber-attacks. We do this for some of the biggest brands in the business by allowing them to analyze, optimize, and learn from data, augmenting human intelligence and delivering a better, safer, and more sustainable bottom-line result. The company is venture-backed, with a marquis client list, world-class board of directors, and globally recognized advisors, and has experienced exceptional growth (CAGR 100%+) since its inception in 2013.
SparkCognition's Immigration Specialist is primarily responsible for the coordination of immigration processes. The successful candidate will manage immigration filings and the vendors that support the business, as well as serve as a key advisor to members of the Human Resources & Leadership Teams as they strategize on the viability of sponsorship for recruiting and/or complexities of internal transfers/promotions. In addition to core immigration responsibilities, this role will support the broader Human Resource Function on key projects and initiatives.
If you were already working for us, you would be:
  • Ensuring timely and compliant maintenance of visa status and Immigration filings for sponsored individuals by collaborating internally with management and external vendors. This includes, but is not limited to, assessing the visa category most appropriate for the organization and the Employee, filing for extensions and renewals, monitoring renewal availability, and filing amended petitions, changes of status notifications and communicating with the appropriate authorities when employment status is terminated with the Company.
  • Working closely with the Immigration attorney and staff to efficiently and effectively support the immigration process.
  • During the pre-hire process, provide guidance to the Talent Acquisition Team by conducting a viability assessment of candidate visa sponsorship and long-term employment options in the U.S.
  • Delivering a high-quality and consistent experience for SparkCognition sponsored candidates and employees and managers including acting as the point of contact for immigration related questions and concerns.
  • Contributing to immigration resources that promote self-service and consult on projects to develop communication strategies.
  • Aiding STEM and OPT students with proper completion of training plans (as required by academic institutions).
  • Working closely with SparkCognition's Human Resources and Leadership teams in identifying key industry and internal trends, strategizing on employment decisions, as well as keeping abreast of regulatory and legislative changes that might impact the company's decisions.
  • Developing and refining policies and procedures that both enable the business and ensure fair and equitable administration of immigration practices in furtherance of a high-quality customer experience. This may include preparing materials and educating managers and team members on U.S. work visa and/or legal permanent residence application requirements and processes.
  • Facilitating generation and execution of letters for miscellaneous visa and green card processes.
  • Tracking and maintaining immigration files in accordance with audit standards.
  • Managing immigration spend by partnering with Finance on visa costs, forecasting visa costs for future year and approving and tracking invoices from immigration counsel.
  • Other duties as assigned.

You may be a fit for our team if you:
  • 3-5+ years of US immigration experience, either within a law firm (such as a paralegal with responsibility for immigration petition preparation/filings) or in-house in an organization with a significant volume of immigration-supported employees
  • Experience identifying and resolving complex issues, providing consultation in unfamiliar or ambiguous circumstances - solid sense of accountability and sound personal judgment
  • Excellent written and verbal communications - ability to interface with all levels of the organization
  • Experience managing large, complex projects, tracking key dates and deliverables
  • Proficiency in the Microsoft Office Suite and Google Suite and ability to learn, navigate and leverage online tools utilized by external legal service providers.

It would be great if you had:
  • Strong interpersonal skills
  • Willingness to work collaboratively and cross-functionally
  • Ability to prioritize, organize and work efficiently and independently in a fast-paced and results oriented environment
  • Ability to communicate with all levels of the organization
  • Ability to deal sensitively with confidential material
  • Attention to detail
  • Exhibit a sense of urgency in responding to requests for information
  • Excellent verbal and written communication skills

SparkCognition is an equal opportunity employer, dedicated to diversity, equality, and inclusion, and provides equal employment opportunities to all employees and applicants for employment. SparkCognition prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
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Technology we use

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Location

Large 2022 renovated office space centrally located near the Arboretum in Austin, TX- including fully stocked beverage and snack areas!

What are SparkCognition Perks + Benefits

SparkCognition Benefits Overview

SparkCognition offers a combination of benefits + perks that align with our brand and culture. This includes: competitive medical benefits, employer HSA contribution, employer-paid STD & Life Insurance/AD&D, 401k match, 4+ weeks of PTO, and parental leave.

In addition, we strive for our team to be active in our communities and to focus on leading supportive and healthy lifestyles. We offer health & wellness benefits for local and remote employees through Twic, which provides a quarterly stipend and a marketplace with discounted partnership rates, featuring gyms, equipment and clothing companies, nutrition classes, and more.

As we are in a high-growth stage, we offer support and encouragement for employees' career development, including mentorship opportunities, online course subscriptions, an educational reimbursement program, and more.

To build a truly stellar team, we have a referral program that offers bonus incentives for employees who help us fill open job positions, including our "Hot Jobs" program which offers an increased bonus for high-priority roles.

We also offer employee equity, with the ability to purchase shares in the company.

We offer a dynamic workforce policy that is focused on the individual needs of our employees. Through this, we allow each employee to flex their work schedule as needed for important life events, while at the same time ensuring that the organization is supporting collaboration, communication, and a sense of being a part of a team. This also helps ensure we come together in support of those important components of our culture. We didn't just want to launch a hybrid work environment – we wanted to focus on *how* we work not on *where* we work. Our approach is focused on the dynamic environment of our world, at times our personal needs will warrant working from a home office and at times the business needs will require in-person interactions to ensure we retain a strong sense of team and collaboration as we work together on business initiatives.

Culture
Volunteer in local community
SparkCognition participates in local volunteer activities, most notably with Austin Sunshine Camps.
Friends outside of work
Eat lunch together
Intracompany committees
We have a cross-departmental Culture Committee that ensures the company represents our values and mission. We also have an intranet committee, responsible for communicating info across departments.
Open door policy
Team owned deliverables
Team based strategic planning
Group brainstorming sessions
Open office floor plan
Health Insurance & Wellness Benefits
Flexible Spending Account (FSA)
Disability Insurance
Dental Benefits
Vision Benefits
Health Insurance Benefits
SparkCognition offers 3 health plans through Cigna, including a PPO, EPO, and HDHP. We also offer First Stop Health for telemedicine.
Life Insurance
SparkCognition offers group-term life insurance with a potential payout of 2X an employee's annual salary, up 20 $200,000 for the duration of employment.
Wellness Programs
We offer health & wellness benefits for local & remote employees through Twic, which provides a quarterly stipend & a marketplace with discounted partnership rates, featuring gyms, equipment, & more.
Mental Health Benefits
SparkCognition offers a unique service called First Stop Health Mental Health, which provides virtual counselor visits, and is free for employees and their dependents.
Retirement & Stock Options Benefits
401(K)
401(K) Matching
SparkCognition's 401(k) retirement plan matches 50% of an employee's contribution up to 6% of their annual base salary, with a 3-year vesting schedule for matched contributions.
Company Equity
SparkCognition offers stock options for all employees as a part of the incentive package, including vesting over a four-year period.
Performance Bonus
Child Care & Parental Leave Benefits
Child Care Benefits
We offer a dependent care FSA option.
Generous Parental Leave
We offer up to 12 weeks of parental leave.
Flexible Work Schedule
SparkCognition offers flexible schedules, allowing each employee to work with their team to determine hours.
Remote Work Program
Our post-pandemic return to office policy will allow employees and their managers to work together and determine if their role will be fully remote, a hybrid work model, or fully in-office.
Family Medical Leave
Adoption Assistance
Our parental leave plan applies to adoptions.
Vacation & Time Off Benefits
Generous PTO
We believe strongly in rest & relaxation and encourage employees to utilize PTO. We offer a bank of 4+ weeks of PTO, sick days, and floating holidays.
Paid Holidays
Paid Sick Days
Perks & Discounts
Casual Dress
Commuter Benefits
We offer transportation and parking benefits for work-related travel.
Game Room
In our new office space, we have a dedicated recreational room with shuffleboard, ping pong, giant scrabble, board games, and video games. We also have a quiet reading room.
Stocked Kitchen
We offer in-office snacks and drinks, along with kitchen space and fridges for employees to bring their own snacks and food.
Some Meals Provided
Previously, we've had catered Friday lunches and Taco Tuesdays! As we move to a dynamic work environment, we will be assessing our lunch program again.
Happy Hours
In the new office, our recreational space will be set up for teams to host happy hours without having to go off-site.
Parking
Fitness Subsidies
We offer health & wellness benefits for local & remote employees through Twic, which provides a quarterly stipend & a marketplace with discounted partnership rates, featuring gyms, equipment, & more.
Professional Development Benefits
Job Training & Conferences
Tuition Reimbursement
Lunch and learns
Cross functional training encouraged
Promote from within
Mentorship program
Continuing Education stipend
We offer a continued education program for specific Master's degrees in data science and computer science.
Online course subscriptions available

Additional Perks + Benefits

At SparkCognition, we continue to focus on adding and improving perks and benefits. Some of these include offering prorated PTO throughout the year, 401k matching, a technology subsidy for all employees, parental leave (up to 12 weeks), and a choice between Mac or PC work laptops. Additionally, as we look to return to the office, we are offering all employees a dynamic work model, and we are actively hiring remote employees nationwide.

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