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Mailroom Coordinator

| Austin
Mailroom Coordinator
 
Amherst is revolutionizing the way U.S. real estate is priced, managed and financed in order to unlock opportunities for all market participants. Driven by data, analytics and technology, Amherst has a 20-year history of anticipating where the next risks and opportunities are likely to emerge and designing actionable strategies for investors to capitalize on opportunities across residential real estate, commercial real estate and public securities. Amherst, along with its affiliates and subsidiaries, has more than 900 employees, $5 billion under management and approximately $15 billion under advisement and oversight. www.amherst.com.
 
The Mailroom Coordinator is responsible for timely distribution of all incoming and outgoing mailings and parcels; including, opening, sorting, and distributing incoming mail, collecting outgoing mail, and maintaining electronic logs. Also may play a role in the achievement of the Key Performance Indicators and operational targets for the site, and perform duties with integrity & diligence in a professional manner.
 
Duties & Responsibilities
  • Assess the process flow for mail room operations and development and implement enhancements as appropriate.
  • Manage accountability for postage.
  • Handle a high volume of mail, photocopying, and binding of presentation decks.
  • Process, handle and maintain records for all incoming and outgoing courier and mail and any other deliveries as required to ensure proper routing and labeling.
  • Provide solutions to problems associated with special requirements such as bulk mail and other special needs.
  • Maintain all mail stops and package rooms as appropriate.
  • Research and follow-up with clients regarding tracking mail and/or packages.
  • Perform mailroom inspections and inventory supplies.
  • Any other activities to support administration and/or site operations.
  • Actively support an environment of teamwork, cooperation, performance excellence, and personal success.
  • Support the day to day delivery of mail services on site in accordance with all agreed policies, procedures.
  • Other duties that may include but are not limited to reception and guest support, mail and courier services, office supplies and equipment maintenance.
  • Demonstrate regular and prompt attendance.
  • Perform other duties as assigned.
Qualifications:
  • Excellent organization skills are a must.
  • Ability to high volume at a quick pace.
  • At least one year experience in related skills applicable to corporate mailroom operations.
  • Able to adequately perform required job functions including being able to lift 50lbs, bend and move in such a way as to perform job tasks in a safe and approved manner.
  • A polished and professional client-facing demeanor; can comfortably manage clients with strong emotions or unreasonable timelines/deadlines.
  • Attention to detail is required for handling sensitive mail and proper routing of mail.
  • Good communication, organization, and problem-solving skills.
  • 1-2 years of administrative or office experience in a related field.
  • Excellent written and verbal skills.
  • Ability to work independently with little supervision.
  • Self-motivated; confident, energetic and flexible.
Education/Certification/Experience:
  • Graduation from an accredited high school or GED.
  • Experience in office administrative work or mailroom work.
Knowledge/Skills/Abilities:
  • Skill in customer service and communication, organization, and attention to detail.
  • Ability to manage multiple projects and solve simple problems.
 
What we offer:
 
Amherst is a privately held corporation located in West Austin with beautiful views of Lake Austin and the loop 360 bridge in a modern workspace with open floor plans.
  • A competitive compensation package, annual bonus, 401k match
  • Flexible PTO, 8 paid holidays
  • Employer paid benefits (medical, dental, vision, health savings account)
  • Professional career development and reimbursement
  • On-premise fitness center, locker rooms
  • Daily catered lunches, fully stocked kitchen with snacks/drinks
  • Relaxed casual environment and weekly/quarterly office events!
 
Read Full Job Description

Technology we use

  • Engineering
    • .NETLanguages
    • C#Languages
    • JavascriptLanguages
    • RLanguages
    • SqlLanguages
    • D3JSLibraries
    • jQueryLibraries
    • ReactLibraries
    • ReduxLibraries
    • AngularJSFrameworks
    • ASP.NETFrameworks
    • Node.jsFrameworks
    • Microsoft SQL ServerDatabases
    • MongoDBDatabases

Location

Two offices around Austin at our HQ with beautiful views of Lake Austin in a modern office and our tech co-working space near Lady Bird Lake

An Insider's view of Amherst

What are some social events your company does?

Amherst is always participating in exciting events. From Dell Match Play to SXSW, Amherst engages in a variety of local events. We also host smaller events for employees such as summer BBQ's and happy hours. Nothing tops our holiday party, a true family celebration!

Austen

Director of Talent Programs

What projects are you most excited about?

I'm most excited about our Budget Revision Project! We were tasked with the challenge of moving a tedious process into a more user and mobile friendly system. This will allow the field teams to submit budget revisions from MSR Properties and have one system to manage the majority of their work. This excitement is why I love being a part of the team

Gage

Business Analyst

How has your career grown since starting at the company?

“At Amherst, I am able to work collaboratively with peers who have had years of experience similar to mine. The technology is current and evolving as the company grows. Therefore, my skills stay current and always improve.”

Stan

Senior Systems Engineer

How do your team's ideas influence the company's direction?

My team is expected to create new IP (Intellectual Property) through innovation in software, hardware, workflow process and data. Our goal is to build franchise value/shareholder value, solve difficult problems through creative solutions, and improve over-all efficiency that in turn makes life easier for all of Amherst

Todd

Chief Technology Innovation Officer

What are some things you learned at the company?

Within my first year, I have acquired solid enterprise-level knowledge in developing .NET applications by using Angular 4+, ASP.NET MVC, WPF, Entity Framework, and advanced SQL. We’re transitioning into ‘React’ apps that I'm excited about as it will add to my tech skills. I like that we have autonomy regarding the tech decisions in development

Ruchi

Software Engineer

What are Amherst Perks + Benefits

Health Insurance & Wellness Benefits
Flexible Spending Account (FSA)
Disability Insurance
Dental Benefits
Vision Benefits
Health Insurance Benefits
Retirement & Stock Options Benefits
401(K)
401(K) Matching
Performance Bonus
Vacation & Time Off Benefits
Generous PTO
Paid Holidays
Paid Sick Days
Perks & Discounts
Casual Dress
Company Outings
Free Daily Meals
Stocked Kitchen
Happy Hours
Parking
Professional Development Benefits
Job Training & Conferences
Acme Co. offers employees professional development opportunities like Annual individual budget for training, Onsite training courses, The ability to attend job related conferences and seminars.
Promote from within
Online course subscriptions available
Customized development tracks

Additional Perks + Benefits

Competitive compensation and bonus program. Flexible PTO. Health, vision, dental and long term disability coverage. Paid maternity/paternity leave. Attractive office space. Training certifications assistance. Daily catered lunch and stocked kitchens. Monthly birthday celebrations. Casual work environment with regular team-building outings. Breakfast Taco Thursday.

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