Manager, Administrative Services at Procore Technologies

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We’re looking for an Administrative Services Manager to join Procore’s Product and Technology’s Operations org. In this role, you’ll oversee and grow a team of Executive Admins and Administrative Business Partners, helping to drive administrative excellence.

As the Administrative Services Manager, you’ll partner with Senior Leaders to understand weekly, monthly, quarterly, and annual priorities and goals and guide your team to strategically support those priorities. In this role, you’ll build cross-functional relationships within the org to raise and resolve operational and administrative issues. Using your strong business judgment, you’ll guide your team to support their leaders in a more efficient and strategic way. If you’re excited about the unique opportunity to help shape and scale administrative support at a growing company—we’d love to hear from you! 

This position reports to the Senior Director of P&T Operations and can be based remotely within the US, or located in one of our offices in Carpinteria, CA, Austin, TX, or New York, NY.  

What you’ll do:

  • Provide mentorship and career guidance to a group of high performing, motivated Executive Assistants and Administrative Business Partners
  • Create and uphold role expectations that help to monitor individual and team efficiency
  • Focus on team career progression through partnerships with HR on job leveling guidelines, career tracks, and active coaching
  • Create and maintain processes for measuring and monitoring bandwidth of team members
  • Communicate bandwidth constraints and hiring needs upwards 
  • Ensure coverage within your team as it relates to time off
  • Provide administrative support for P&T-wide initiatives and special projects as directed by P&T department heads

What we’re looking for:

  • 3+ years of experience managing and mentoring administrative teams
  • Prior experience working in an administrative capacity 
  • Excels in a fast-paced environment with frequent change
  • Strong prioritization skills with the ability to manage work time efficiently
  • Excellent communication and relationship-building skills 
  • Ability to adhere to an expectation of complete confidentiality
  • Highly organized 
  • Strong business judgment 
  • Bachelor’s degree preferred, or applicable work experience 

About Us

Procore Technologies is building the software that builds the world. We provide cloud-based construction management software that helps clients more efficiently build skyscrapers, hospitals, retail centers, airports, housing complexes, and more. At Procore, we have worked hard to create and maintain a culture where you can own your work and are encouraged and given resources to try new ideas. Check us out on Glassdoor to see what others are saying about working at Procore. 

We are an equal opportunity employer and welcome builders of all backgrounds. We thrive in a diverse, dynamic, and inclusive environment. We do not tolerate discrimination against employees on the basis of age, color, disability, gender, gender identity or expression, marital status, national origin, political affiliation, race, religion, sexual orientation, veteran status, or any other classification protected by law.

Perks & Benefits

You are a person with dreams, goals, and ambitions—both personally and professionally. That's why we believe in providing benefits that not only match our Procore values (Openness, Optimism, and Ownership) but enhance the lives of our team members. Here are just a few of our benefit offerings: generous paid vacation, employee stock purchase plan, enrichment and development programs, and friends and family events.

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Technology we use

  • Engineering
  • Sales & Marketing
    • .NETLanguages
    • JavaLanguages
    • JavascriptLanguages
    • PythonLanguages
    • RubyLanguages
    • ASP.NETFrameworks
    • Ruby on RailsFrameworks
    • SalesforceCRM

Location

Procore Austin is the second largest of our offices, occupying six floors in the Chase Tower at the center of downtown Austin.

What are Procore Technologies Perks + Benefits

Procore Technologies Benefits Overview

You are a person with dreams, goals, and ambitions—both personally and professionally. That's why we invest in our people through Learning & Development opportunities, Enrichment Programs, and providing the encouragement and resources to own your role.

Our offices are largely wall-and-door-free, and the company culture reinforces and celebrates creativity, autonomy, and ingenuity. We aim to create a work environment where our employees can say this is the best job they’ve ever had.

Culture
Volunteer in local community
Partners with Nonprofits
Friends outside of work
Eat lunch together
Intracompany committees
Open door policy
Team owned deliverables
Team based strategic planning
Group brainstorming sessions
Open office floor plan
Diversity
Dedicated Diversity/Inclusion Staff
Unconscious bias training
Someone's primary function is managing the company’s diversity and inclusion initiatives
Diversity Employee Resource Groups
Hiring Practices that Promote Diversity
Health Insurance & Wellness Benefits
Flexible Spending Account (FSA)
Disability Insurance
Dental Benefits
Vision Benefits
Health Insurance Benefits
Life Insurance
Pet Insurance
Wellness Programs
Onsite Gym
Team workouts
Mental Health Benefits
Retirement & Stock Options Benefits
401(K)
401(K) Matching
Company Equity
Performance Bonus
Child Care & Parental Leave Benefits
Generous Parental Leave
Flexible Work Schedule
Remote Work Program
Company sponsored family events
Vacation & Time Off Benefits
Unlimited Vacation Policy
Paid Volunteer Time
Paid Holidays
Paid Sick Days
Perks & Discounts
Beer on Tap
Casual Dress
Company Outings
Stocked Kitchen
Some Meals Provided
Happy Hours
Parking
Relocation Assistance
Home Office Stipend for Remote Employees
Professional Development Benefits
Job Training & Conferences
Diversity Program
Cross functional training encouraged
Promote from within
Mentorship program
Time allotted for learning
Online course subscriptions available
Customized development tracks
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