Office Admin at OJO Labs

| Austin
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The Basics:

As the Office Admin at OJO Labs, you are on a mission to support the business and the people within it. You help set the tone on life at OJO and we take that to heart. You will be super successful if you’re the kind of person who is always looking for ways to help people and make things more efficient. 

This role is an important one in the OJO office. Many times the first, and sometimes the only face of the company for visitors, this person should arrive each day with passion and excitement to represent OJO and our values. This is a full time role, Monday through Friday, 8:00am to 4:00pm.

What you'll do:

  • Manage workspace and facilities, including vendor relationships and building maintenance
  • Reception duties including welcoming visitors, managing inbound/outbound correspondence and mail/deliveries
  • Ensure office cleanliness and efficiency by maintaining common areas
  • Coordinate food ordering and inventory of snacks and meals
  • Ensure kitchen and bathrooms are stocked and orderly
  • Manage procurement and inventory for office equipment
  • Coordinating and communication with EA’s for executive needs
  • Assist People Ops team with various initiatives, not exclusive to office related tasks
  • Additional support duties as needed

What we need from you:

  • Alignment with OJO’s core values: Hire Great, Show Compassion, Embrace Discovery, Relentlessly Improve, and Earn Trust
  • Detail oriented AND deadline driven
  • Experience as an office assistant, receptionist or similar role
  • Friendly, helpful and attentive demeanor
  • Ability to effectively communicate with internal and external stakeholders
  • Ability to consistently evaluate priorities and adjust as needed

What we have to offer:

  • You get to work with the best of the best
  • A collaborative, respectful environment where your voice will always be heard
  • Competitive Salaries 
  • Four Weeks PTO for Non-Exempt Employees
  • Dog-Friendly Workplace 
  • Commuter Stipend or Free Parking 
  • Optimum Workspace Subsidy
  • 70% Coverage of Employee and Dependent Health Premiums 
  • Promote from Within Philosophy 
  • Volunteer Program 
  • Many More – We have a whole team dedicated to making OJO an awesome place to work! 

Who is OJO?

We are an Austin-based, technology startup focused on fundamentally improving the way people make their most important decisions through the fusion of machine and human intelligence. With offices in Austin, TX, Minneapolis, MN, San Mateo, CA, Chicago, IL and Vieux Fort, St. Lucia, we have over 300 employees globally. We are continuously named a Top Place to Work and have recently been named to the Inc. Best Places to Work list for the second year in a row. Backed by top-tier VC’s and industry veterans, we have managed to hire the best technical, product and operational minds to pursue this incredible opportunity. We know we’re onto something big and everyone on our team has a significant impact on our evolving product, team and culture. 

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Technology we use

  • Engineering
    • JavaLanguages
    • JavascriptLanguages
    • KotlinLanguages
    • PythonLanguages
    • TypescriptLanguages
    • ExpressFrameworks
    • Node.jsFrameworks
    • SpringFrameworks
    • ReactFrameworks
    • PostgreSQLDatabases
    • RedisDatabases

Location

We recently moved (Aug 2019) into our new SoCo office - with an unobstructed view of beautiful downtown Austin. Come check us out!

An Insider's view of OJO Labs

What's something quirky about your company?

We've always been big on social events, and we didn't skip a beat during COVID. We have a morning show hosted by 2 fantastic engineers - The Tim and Tom Show. We have a book club, a virtual lunch lottery, a bi-weekly beer talk where we swap skills and customer stories. It's a pretty wacky and wonderful place to work.

Larcombe

Director of Strategy and Insights

What does your typical day look like?

My team starts the day summarizing our previous successes and our next steps… and that’s about the only thing that’s standard. This is why I love OJOso much - each day, there’s a new challenge, so no 2 days are ever the same. Between analyses, training models, bimonthly white paper reviews, and demo-ing results… there is zero room for boredom.

Analysa

Data Scientist II

How do you empower your team to be more creative?

OJO product designers are empowered every day - partnering with PM and ENG to envision our north-star product experience and then build it, test it, and improve it. To always grow, we meet weekly with researchers and designers from OJO marketing to get eyes on a new design, learn from a cross-org colleague, or to share a personal creative passion.

Drew

Senior Director of Customer Experience

How does your team reward individual success?

Acknowledging individual contributions is a core tenet of OJO - it’s just a natural extension of our Hire Great value baking it into our DNA. In addition to managers make providing positive and negative feedback a priority, we also have dedicated slack channels, achievement badges, gold star callouts in our team retrospectives.

David

Senior Engineering Manager

What are OJO Labs Perks + Benefits

OJO Labs Benefits Overview

You get to work with the best of the best
A collaborative, respectful environment where your voice will always be heard
Competitive Salaries
Equity
Unlimited/Open PTO Policy
Generous Holiday Schedule
Dog-Friendly Workplace
Commuter Stipend or Free Parking
Optimum Workspace Subsidy
Wellness Stipend
70% Coverage of Employee and Dependent Health Premiums
Paid Parental Leave
Promote from Within Philosophy
Volunteer Opportunities: OJO Cares & OJO Dedicated Days of Service
Many More – We have a whole team dedicated to making OJO an awesome place to work!

Culture
Volunteer in local community
Monthly volunteer program called OJO Cares. Each month we go out into the community as a group and give our time to a variety of causes. Our people drive which causes we choose and how we participate!
Partners with Nonprofits
We've worked with some really amazing charities! A few examples are: Mobile Loaves & Fishes Community First Village, Austin Animal Center, We are Blood, Safe Austin, Capital Area Foodbank, and more!
Friends outside of work
Eat lunch together
Intracompany committees
We have a Culture Committee compromised of folks across all departments and job levels. This group helps shape the activities we do together as a team!
Daily sync
Open door policy
Team owned deliverables
Team based strategic planning
Group brainstorming sessions
Pair programming
Open office floor plan
Diversity
Highly diverse management team
Our Executive and Senior leadership teams are diverse and well-rounded.
Mean gender pay gap below 10%
Hiring Practices that Promote Diversity
OJO is committed to fostering an inclusive environment for all candidates by building a hiring ecosystem that ensures consistency, fairness, and equity.
Health Insurance & Wellness Benefits
Flexible Spending Account (FSA)
Disability Insurance
Dental Benefits
Vision Benefits
Health Insurance Benefits
Life Insurance
Wellness Programs
Team workouts
We've recently partnered with Equinox gym (located in our building) to have OJO specific rates and special classes just for us!
Mental Health Benefits
Retirement & Stock Options Benefits
401(K)
Company Equity
Performance Bonus
Competitive compensation plans.
Match charitable contributions
Child Care & Parental Leave Benefits
Generous Parental Leave
Flexible Work Schedule
Remote Work Program
We believe life is what happens outside of the office, and we support our team's individual needs to manage their schedules.
Family Medical Leave
Employees who have been with the company for 3 months are eligible for 12 weeks of family medical leave.
Return-to-work program post parental leave
Company sponsored family events
OJO holds semi-annual organized family events (such as Family Field Day in the summer) as well as various other options such as family-friendly volunteer opportunities through OJO Cares.
Vacation & Time Off Benefits
Unlimited Vacation Policy
Generous PTO
Our exempt employees have an unlimited - take what you need - time off policy, and our non-exempt employees each have a generous PTO policy.
Paid Volunteer Time
We have a monthly volunteer program that provides opportunities to our team to give back to the community.
Sabbatical
Paid Holidays
Paid Sick Days
Perks & Discounts
Casual Dress
Commuter Benefits
Company Outings
Game Room
Stocked Kitchen
Some Meals Provided
Happy Hours
Parking
Pet Friendly
Recreational Clubs
Fitness Subsidies
Special rates at Equinox gym, a company offered subsidy and OJO only classes.
Home Office Stipend for Remote Employees
Professional Development Benefits
Job Training & Conferences
OJO has lots of growth and learning opportunities!
Lunch and learns
Our Data Science and Engineering teams hold regular lunch and learns ranging from beginner to advanced topics.
Cross functional training encouraged
Promote from within
Customized development tracks
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