Office Assistant
Opportunity Overview
We are looking for a friendly, flexible and highly responsible individual to join our team as an office assistant. We are a start-up in Austin and this role will include lots of variety with no two days the same.
Provide day-to-day legal and executive support for Cerity leadership team.
Organize and coordinate flow of information. Sort, read and annotate incoming mail and documents as required, determines routing, signatures required and maintains follow-ups.
Greet and welcome guests as they arrive at the Cerity office.
Create and maintain corporate minute books.
Manage several concurrent priorities and exercise excellent judgement to prioritize work daily. Ensure high priority items are completed in timely manner.
Manage inventory, order and replenish supplies for office.
Manage contracts by maintaining them in centralized system, ensuring appropriate documents are stored.
Monitor contract renewals to ensure processing at appropriate time.
Compose general correspondence memos, legal documents, reports, etc. from various sources. Ensure the all correspondence is dispatched in timely manner (e.g. email, mail, messenger, express services, etc.).
Manage calendars of legal and executive team.
Complete expense reports for legal and executive team.
Coordinate events and travel itineraries.
Compile documents for meetings.
Create, edit and proofread documents and presentations.
Establish and maintains filing and records electronically and in hard copy where necessary.
Coordinate multi-document filings with state and federal regulatory agencies.
Coordinate HR hiring process with parent company and HR team
Other duties as assigned.
Skills
Experience with Microsoft Excel, Microsoft Word and Apple Keynote
Experience with Gsuite for email, collaboration and document management including Google Docs, Drive and Google Sheets
Excellent writing, grammatical, research and organization skills
Ability to work productively and cooperatively in a fast-paced team environment
Rapid learning, ability to learn new skills as necessary
Ability to work independently with professional discretion and ability to maintain confidential information
Accurate keyboarding skills
Education
High School Diploma, College degree preferred. Or, equivalent years of experience.