Office Coordinator- Austin (Part-Time)
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Hudson River Trading is looking for a Part-Time Office Coordinator to join our People Operations team in Austin. In this role you will help oversee all aspects of office management. You should be accustomed to working (and thriving) in an extremely fast-paced environment, so you possess basic start-up must-haves:
- You wear multiple hats
- You're a multitask master
- You like to try new apps that make your life (and those around you) easier
- You are your own support (no job is too small)
- You are embarrassingly organized and keep a daily/weekly to do list
- You take huge amounts of pride in doing your job well
- You realize being independent is important, but understand teamwork is critical
Your responsibilities include:
Office Management
- Answer and direct phone calls
- Greet guests, notify security desk of arrival of all visitors
- Help coordinate food orders, as needed
- Ordering office supplies and keeping them neat and orderly, replenishing as needed
Facilities
- Primary point of contact with building staff
- Manage preventative maintenance of office, including HVAC and office equipment - notify appropriate building personnel when issues arise
- Manage all incoming deliveries and shipping
- Keep kitchen stocked and orderly (drinks and snacks, supplies, coffee, etc)
- Fire and health code compliance
- Management of overall office organization, cleanliness, and style
Accounting
- Assist with Certify (expense management software) for Austin office expenses
Visitor Coordination
- Assist with preparing desks for visitors
- Communicate visitor needs to our desktop support team
We require
- A Bachelor's degree (we are open to hiring students working towards their bachelor's degree)
- Articulate communicator with outstanding writing skills
- Experience using Excel and Google Docs
- Ambition and a strong desire to make an impact
- A sense of humor
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