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Office Manager & Recruiting Coordinator

| Austin

Pingboard is looking for an organized, outgoing Office Manager and Recruiting Coordinator. In this important role, you will make sure the team has everything they need to be successful. Be it in the office, where we do our best work, or while recruiting the best and brightest future Pingboarders, this person is sure to make a lasting impact. To succeed in this role, the ideal candidate will be highly organized, excited to take on all types of tasks, and will go above and beyond to maintain our fun, supportive, and transparent culture. 

We’re building the best org chart and collaborative people planning tool (read our master plan.) We’re a close-knit team that is passionate about what we do. Our customers are dynamic companies with 50-5,000 employees in diverse industries. Pingboard helps them work and plan better, together.

We’re committed to building an inclusive team with diverse backgrounds and life experiences. 

You’re excited about this role because you’ll:

  • Foster Pingboard culture by working closely with the Head of Internal Operations to refine our recruiting processes and create a world-class candidate experience

  • Assist hiring managers in scheduling interviews, coordinating everything from panel interviewers to travel, as needed 

  • Manage posting of open roles across a plethora of paid and unpaid job boards, focusing on attracting top talent and increasing diversity at Pingboard

  • Maintain an organized office while gently encouraging others to do the same

  • Support the leadership team on special projects when appropriate

  • Manage periodic team meals and catering

  • Manage daily operations of an office such as supply orders, facilities management, and general repairs

  • Manage office security, including access for employees, visitors, and vendors

  • Curate an inspiring and healthy collection of office snacks and drinks

  • Assist in onboarding new Pingboarders, not only to their role, but to our culture 

We’re excited about you because you:

  • Have 2+ years of professional experience, ideally in a fast-paced start-up environment

  • Have experience assisting in recruiting efforts, people ops, or employee engagement and would like to grow your career into one or all of these areas

  • Have crystal clear verbal and written communication with a "Happy to help!" mindset

  • Have in-depth experience with tools like Hire by Google, Slack, G Suite and are quick to master new ones

  • Possess a unique ability to predict and plan for a growing office and team 

  • Are detailed-oriented and passionate about quality in your work 

To support you in your work, we offer:

  • Competitive salary and equity stake in the company

  • Medical & dental coverage

  • A supportive environment where you can be your authentic self 

  • An experienced leadership team committed to transparency

  • Our new office in South Austin with adjustable standing desks, cold brew on tap,  delicious snacks, and natural light, all a short walk from Radio Coffee

  • Open vacation policy, plus company holidays

  • 401K

Read Full Job Description

Technology we use

  • Engineering
  • Sales & Marketing
    • GolangLanguages
    • JavaLanguages
    • JavascriptLanguages
    • PythonLanguages
    • RubyLanguages
    • SqlLanguages
    • Objective-CLanguages
    • D3JSLibraries
    • ReactLibraries
    • ReduxLibraries
    • Ruby on RailsFrameworks
    • PostgreSQLDatabases
    • RedisDatabases
    • WordpressCMS
    • HubSpotCRM
    • IntercomEmail


Right around the corner from Radio Coffee, Papalote Taco House, Thundercloud Subs, Soup Peddler with lots of other fun spots for walking meetings.

What are Pingboard Perks + Benefits

Pingboard Benefits Overview

Full medical and dental coverage for you, plus the flexibility to customize a plan for you and your family. We love hosting fun company wide events, happy hours, and game nights.

Friends outside of work
Eat lunch together
Team based strategic planning
Open office floor plan
Mean gender pay gap below 10%
Health Insurance & Wellness Benefits
Flexible Spending Account (FSA)
Disability Insurance
Dental Benefits
Vision Benefits
Health Insurance Benefits
Life Insurance
Retirement & Stock Options Benefits
Invest in your future. You are eligible to enroll in the 401K plan with your first paycheck.
Company Equity
Performance Bonus
Child Care & Parental Leave Benefits
Flexible Work Schedule
We value time-off flexibility so much, we built it into the Pingboard app itself! When you need to head out early to run an errand, slip out to visit the dentist or doctor, just update your status.
Vacation & Time Off Benefits
Unlimited Vacation Policy
Take off or work remote when you want. We trust you to decide as long as you’re working effectively with your team on our collective goals. We encourage our folks to have a strong work-life balance.
Paid Holidays
Along with our open vacation policy, we also observe 10 company-wide holidays.
Paid Sick Days
Take the time you need. Don't be a hero. Rest, recuperate, and come back when you're 100%.
Perks & Discounts
Casual Dress
Company Outings
We celebrate together and enjoy team building outings to grow and strengthen our bonds, our most recent one was Axe Throwing!
Stocked Kitchen
We take pride in offering tasty, healthy snacks and drinks. We keep a list in the kitchen where you can request your favorite snack and we'll do our best to get it!
Some Meals Provided
We have bi-weekly all-hands meetings with healthy, catered lunches as well as team specific lunch and learns on a regular basis.
Happy Hours
We host regular Happy Hour events at local spots around Austin. We keep things family friendly and encourage friends to join us at Happy Hour!
We offer employees Free on-site parking.
Pet Friendly
Acme Co.'s pet policy is dog friendly daily.
Recreational Clubs
We encourage you to share your hobbies. Get a small group to do it with you and the company will pay for it.
Professional Development Benefits
Job Training & Conferences
We want you to learn new things and work on projects that expand your skills. If there is a conference, tool, or stack of books that will help you grow, tell us!

Additional Perks + Benefits

In addition to our health and wellness benefits, you'll enjoy free coffee and espresso drinks on our company tab next door at Seventh Flag Coffee.

To save your back and help you burn some calories, we give every employee an electric adjustable desk, so you can sit or stand.

We have a handful of tickets to each taping of the Austin City Limits TV show. Let us know which bands you want to see.

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