Office Manager
The Role:
AlertMedia is looking for an energetic and organized Office Manager to manage our Austin, TX office, own company-wide culture events and act as true team player. The ideal candidate will be motivated, trustworthy, professional, personable, and resourceful with a jack-of-all-trades mindset.
Who you are:
You love organizing things and are very resourceful! You have a passion for creating a fun and welcoming environment for employees. You embrace a challenge and are known for your multi-tasking skills. You have a knack for spotting things that need to be done and just do them! You love working for a company that will recognize you for your talents.
Who we are:
AlertMedia is leading the evolution of employee safety for a modern workforce. We offer the most intuitive emergency communication software on the market with fully integrated threat warnings and employee safety monitoring. We believe any organization can improve safety and business outcomes during critical events by quickly identifying threats and simplifying fast, reliable communication to impacted audiences. We are headquartered in Austin, TX, and trusted by thousands of customers in over 100 countries—including DHL, British Petroleum, SurveyMonkey, and Walmart—to keep their people safe and connected anytime, anywhere.
We are an equal opportunity employer focused on creating a collaborative and exciting place for all to work. Ensuring a diverse, inclusive, and equitable workplace for all people is key to our success and core to our values.
Come join us in our mission to save lives and minimize loss through effective communication.
This is an amazing opportunity to be part of our wave of momentum and take our company, and your career, to the next growth stage. We'd love to get to know you better and share how we serve our amazing customers. For more information please visit www.alertmedia.com.
What you will do:
Office Management:
- Create a warm, welcoming atmosphere in the office while helping to keep day-to-day office operations running smoothly
- Plan and execute company events, office-wide meetings, office relocations, executive off-sites and board meetings
- Lead the all-employee communications effort on events, schedule, and reminders
- Partner with receptionist on oversight and direction for food service, facilities, ordering office equipment and maintenance of clean and organized office environment
Administrative Support:
- Execute on email and calendar management including scheduling meetings, appointments, conference calls, & other internal/external engagements as needed
- Coordinate the execution of legal documents as needed
- Assist sales and other teams with reporting as needed
Recruiting/HR Support:
- Assist with greeting/touring of candidates for onsite interviews
- Support in coordination and execution of hiring events
- New hire support- gift ordering and other duties as assigned
- Act as a resource when needed for HR/finance projects
Requirements:
- 1+ years office management experience in a growing, fast-paced environment (tech preferred)
- 1+ years of scheduling/calendar management experience with ability to handle time sensitive and confidential information
- Event execution and vendor management experience (holiday parties, company-wide events, etc)
- Proactive vs reactive with the demonstrated desire and ability to multitask and work on different projects at once
- Tech savvy with expertise in accurate typing, spreadsheets, expense, billing, and other office software including Microsoft Office suite
- Extremely detail-oriented and organized with ability to speak to how you accomplish this effectively
- Willingness to work non-traditional hours on occasion for any urgent after hours matters
- Team player mentality with ability to work under pressure and go the extra mile
- High level of discretion in dealing with confidential information
- Passionate about company culture and representing the best of who we are
- Must be located in Austin, TX area or willing to relocate
- This position is not eligible for visa sponsorship
What we offer:
- Base salary + Company-Wide Bonus program
- Stock options – be a shareholder in the company
- Competitive PTO + holidays to enjoy balance
- Health benefits – medical, dental, vision, and life insurance 100% paid for employees
- An exciting and positive work environment
- Commitment to community service with opportunities to give back
- A Best Places to Work company
AlertMedia is proud to be an equal opportunity employer, seeking to create a welcoming and diverse environment.
All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.
AlertMedia does not currently sponsor applicants for work visas.