About Us:

HomeAway, based in Austin, Texas, is the world leader in vacation rentals with more than 2 million unique places to stay in 190 countries, and is a part of the Expedia, Inc. family of brands. 

HomeAway offers an extensive selection of vacation rental homes that provide travelers with memorable experiences and benefits, especially more room to relax, for less than the cost of traditional hotel accommodations. The company also makes it easy for vacation rental owners and property managers to advertise their properties and manage bookings online.

The Opportunity:

We are looking for an Project Office Coordinator who will make it a personal mission to continue to develop the HomeAway culture and help facilitate office related matters around the company’s growth. Enthusiastic, disciplined, motivated, and extremely organized are essential traits for this role. The Project Office Coordinator will support our rapidly growing Austin offices to make things run smoothly in a fast-paced environment with continuous change. The job is multi-faceted but the primary role of the Project Office Coordinator is to make it possible for other employees to function effectively and efficiently.

In addition to providing outstanding office support, you will be part of the front desk, facilities, and administrative team. The position will require an overall understanding of all HomeAway business and initiatives to help drive team priorities.

The position requires strong organization and impeccable attention to details as well as the ability to see all the pieces of the puzzle to avoid possible complications. Flexibility, excellent interpersonal skills, and the ability to work well with all levels of internal management and staff are also required. Professionalism is essential across all levels of communication.

Responsibilities:

• Assist with facilities requirements for weekly on-boarding of new employees and contractors
• Become a subject matter expert (SME) for facility projects and initiatives
• Manage after hours and internal event organization
• Manage Austin employee move requests and assist Office Manager with large internal office moves
• Primary internal contact for all things work space related
• Assist with and fine-tune processes to keep the office organized and running smoothly
• Flexible attitude, excellent interpersonal skills, project coordination experience, and the ability to work well with all levels of internal management and staff required
• Contribute to Admin/Facilities team efforts through teamwork and collaboration, as needed
• Work closely with the Front Desk Coordinators, Executive Assistants and Office Manager to assist with basic office support functions as well as help with coordination of quarterly meetings and other types of events
• Facilitate Safety & Emergency processes and a safe and secure working environment by coordinating with emergency delegates of each office and conducting annual emergency drills
• Opportunities to work on a variety of ad hoc projects including working with Director of Facilities on build or remodel projects

Occasional backup support for front desk:

• Greet visitors, answer/screen calls, relay messages
• Mail circulation and worldwide shipping
• Order and maintain office and break room supplies
• Update and maintain global office and vendor contact lists
• Facilitate lunch or catering orders when necessary

Role Requirements:

• Experience as an office administrator, executive assistant, or with similar project management work
• Proven experience running and conceptualizing projects 
• Self-motivated, extraordinary attention to detail, and an internal drive to produce high-quality work
• Good decision-making skills and the ability to function well under stress while working in a rapidly changing environment
• Strong verbal and written communication skills
• While this position will primarily be located at our Domain office, the ability and flexibility to travel to our other Austin office locations is needed
• Highly skilled with Microsoft Office (Word / Excel / PowerPoint/ Outlook)

Professional Requirements:

You should have 3-5 years of directly related prior experience as an office coordinator or program coordinator role. Strong proficiency in MS Office products is required. Bachelor’s Degree required.

Benefits & Perks:

• Competitive health and insurance benefits
• Competitive salary
• Annual target bonus or commission
• Paid vacation and sick time
• Vacation rental on a yearly basis (taxable benefit)
• Parental Leave (up to 20 weeks based on eligibility)
• Employee Stock Purchase Program
• Free snacks and beverages, including breakfast on Fridays
• Frequent company update talks with our leadership team
• Free listing on HomeAway.com
• Electronic, adjustable stand-up desk
• Discounted Metro & Rail pass
• Casual dress

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.