Closing Coordinator at Amherst (Remote)
Amherst is revolutionizing the way U.S. real estate is priced, managed and financed in order to unlock opportunities for all market participants. Driven by data, analytics, and technology, Amherst has a 20-year history of anticipating where the next risks and opportunities are likely to emerge and designing actionable strategies for investors to capitalize on opportunities across residential real estate, commercial real estate and public securities. Amherst, along with its affiliates and subsidiaries, has more than 900 employees, $5 billion under management and approximately $15 billion under advisement and oversight. www.amherst.com.
A day in the life of a Closing Coordinator:
The Closing Coordinator is one of the most vital positions tasked with completing the initial purchase transaction, as they are responsible for ensuring the accuracy in all closing documents and for protecting the integrity of all purchases. It is their job to process files for closing, review closing documents for execution by all parties to the sales contract, follow up on trailing documents with the title company, ensure that all necessary documents have been provided to ensure closing and that all conditions which could hinder a closing have been cleared.
The Closing Coordinator must possess strong customer service skills with good verbal and written communication skills for interaction with a variety of people inside and outside of the organization. This individual will need the ability to elicit, analyze, and evaluate given information from buyers, sellers, and lenders. They should possess a strong work ethic and excellent organizational skills as well as a detail-oriented aptitude. General administrative abilities may include typing, filing, and the use of computers, calculators, copiers, and facsimile machines.
Manage a closing pipeline of 200 or more properties
Review title insurance commitments and HUD-1 Settlement Statements, using the sales contract and closing instructions
Review the deed and other closing documents for accuracy and be proficient in detecting errors and accuracy while reviewing additional relevant documents.
Procure the lender’s loan documents and prepare them for closing; meet with the buyer and seller in order to have the loan documents, deed, and seller’s affidavit signed and notarized
Review completed closing file documents to ensure compliance with Investor guidelines
Research and input all acquisition costs for each individual property into closing software
Upon reception of correspondence (generally via email), confirm that each relevant field is filled out in the system and then schedule the closing for each property
Document the scheduled closing in the system for each property
Review the final documents and, once complete, schedule the funding
Ship signed and notarized loan packages to the lender
Manage all documentation in the event of an audit
Maintain and respond to emails sent from several sources
Assist with special projects, as requested, and perform additional duties, as required
What you will need to have:
HS Diploma or equivalent (some college preferred).
Mortgage processing or Title experience (3-5 years preferred).
Proficiency with Microsoft Office Suite of products.
Excellent organization and communication skills are required.
May need to have a Texas title insurance license or be willing to acquire one.
Just a few other things you should know:
Please note, this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. This is largely a sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets, and bend or stand on a stool as necessary.
This is a full-time position. Days of work are Monday through Friday, during standard business hours. Occasional evening and weekend work may be required as job duties demand.
Our full-time employee benefits include:
- A competitive compensation package, annual bonus, 401k match
- Flexible PTO including 7 paid holidays, 1 floating holiday, and 1 volunteer day
- Employer-paid benefits (medical, dental, vision, health savings account)
- Professional career development and reimbursement
- Up to 16 weeks paid maternity leave; up to 4 weeks of paid parental leave
- Backup childcare offered through Bright Horizons
- Relaxed casual environment with virtual office events
Amherst is proud to be an Equal Opportunity Employer and committed to creating an inclusive environment for all employees. We do not discriminate on the basis of race, color, religion, national origin, gender, pregnancy, sexual orientation, gender identity, age, physical or mental disability, genetic information or veteran status, and encourage all applicants to apply.