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Senior Proposal Writer

| Austin
The Senior Proposal Writer is responsible for communicating about Civitas Learning and our solutions and services in a range of mediums – including formal written RFPs, sales proposals and as well as electronic/paper public facing documents/brochures. The primary job function for this position is new business development (RFIs and RFPs) which includes articulating partner-specific solutions and strategic messaging in RFP responses, executive summaries, cover letters and Strategic Partnership planning materials that will drive sales. Reporting to the Proposal Manager, this position serves as the team content lead and will also assist Directors of Strategic Partnerships (DSP), Partner Services and Marketing teams in projects related to written communications with key stakeholders both internally and externally.
Duties and responsibilities:
  • Performs the lead writing role in sales deliverables (primarily RFPs), drafting both original and tailored content and identifying appropriate text, concepts and salient points that add value.
  • Serves as team content lead, managing priorities for projects, assignments, and content needs, closely collaborating with Proposal Team on day-to-day flow of tasks.
  • Participate in Opportunity Kick-Off meetings, strategy meetings, and review sessions, collaborating with DSPs, Product Managers, Solution Engineers and the rest of the Proposal Team, to develop win themes, client specific value proposition, and strategic messaging which supports the Civitas Learning value proposition.
  • Recommend solutions for responses based on solutions proposed in prior RFPs and proposals.
  • Facilitate engagement with Subject Matter Experts (SMEs) to develop proposal responses based on RFP requirements and ensure all requirements of RFP are addressed.
  • Prepare proposal response templates and appendices/attachments based on RFP requirements.
  • Identification of new content and subsequent development of new content or customization of existing content for RFP and proposal responses, based on strategic positioning.
  • Assist DSPs with proactive strategic proposals and other supporting materials that will promote added business (upsell opportunities and creation of new proposal products/services).
  • Work with Product Managers and Product Marketing to ensure proactive strategic proposals (example: Sole Source documentation) are up-to-date.
  • Ensure new and/or strategic content is added to content management system after each RFP and proposal submission.
  • Bring fresh and creative ideas to the pursuit process around new sales tactics, methods of strategic differentiation, and value articulation of Civitas Learning services.
  • Collaborate closely with SMEs on creation of materials and content for use by Proposal Team and Strategic Partnerships Team.
Other projects may include:
  • Proposal Design
  • Work with Proposal Team and graphic designer to develop creative elements, graphic depictions of technical content to support proposal sections, and overall design to communicate messages more effectively.
  • Establish proposal content style guidelines and standards.
  • Market Intelligence
  • Collaborate with Product, Sales, and Services to develop/contribute to competitive analysis reports and strategic content around:
  • Win/loss themes and trends in the marketplace
  • Most requested features/functions and how these map to our current or future roadmap plans and impact our ability to respond.
  • Ideal candidate will have a BA or BS degree, preferably in English, Creative Writing, Print Journalism, Public Relations, or another writing focused field.
  • Minimum of 3 years of related experienced in proposal writing, including technical writing and editing, especially public sector proposals.
  • Experience with sales operations and marketing.
  • Ability to take complex concepts and document them in a way to respond to proposal requirements.
  • Ability to convert technical knowledge into easily understood terms.
  • Excellent interpersonal, partnering skills and experience writing compelling proposals in a collaborative environment.
  • Flexible to work in a fast-paced environment with non-negotiable and often overlapping deadlines.
  • Highly organized, detail-oriented, proactive, resourceful, and able to exercise sound judgment.
  • Strong written and verbal communication skills with the ability to influence results and to coach and mentor teammates.
  • Experience in higher education preferred.
  • Authorization to work in the United States.
About Civitas Learning®: Civitas Learning is a student success company delivering the clearest path to improved higher education outcomes. The company’s Student Success Intelligence Platform leverages each institution’s unique data to find and distribute the strongest signals across the student lifecycle. These signals empower students to make the best possible decisions along their academic pathway. Advisors, faculty, and administrators can personalize support, scale meaningful action, and measure impact to dramatically improve student outcomes.
Today, Civitas Learning is a strategic partner to more than 325 colleges and universities, serving nearly 8 million students. Together with our growing community of partners, Civitas Learning is making the most of the world’s learning data to graduate a million more students per year by 2025.
Civitas Learning offers medical, dental, and vision insurance as well as a 401k plan. We also have a generous flexible, paid time off policy. We are an equal opportunity employer and value diversity at our company. We do not discriminate on the bases of race, religion, national origin, gender, sexual orientation, age, marital status, veteran status, or disability. 
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Technology we use

  • Engineering
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We're in the heart of downtown Austin near great restaurants and watering holes. We also love our view of Lady Bird Lake.

What are Civitas Learning Perks + Benefits

Civitas Learning Benefits Overview

Civitas Learning offers medical, dental, and vision insurance as well as a 401k plan. We also have a generous flexible, paid time off policy. We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, national origin, gender, sexual orientation, age, marital status, veteran status, or disability.

Health Insurance & Wellness Benefits
Flexible Spending Account (FSA)
Our FSA allows you to utilize pre-tax dollars to pay for eligible medical, dental, and vision expenses. The pre-tax contribution amount for 2018 is up to $2,650.
Disability Insurance
We offer short and long term disability coverage.
Dental Benefits
Keep your teeth clean! Our dental plan covers 100% of the cost of preventative care, including x-rays.
Vision Benefits
Our vision insurance plan provides 100% coverage for annual eye exams and lenses after a $10 copay. Frames and contact lenses are covered up to $130.
Health Insurance Benefits
We offer comparable health insurance plans and are fully insured. Offering both an HSA (with employer contribution) and an FSA.
Life Insurance
We cover basic life insurance with additional options to purchase individual and dependent plans.
Pet Insurance
We love pets so we offer pet insurance to cover your dog or cat for accidents, illnesses, wellness care and more.
Wellness Programs
We promote healthy habits so we partner with Global Fit to offer various wellness programs and discounts.
Onsite Gym
Our corporate headquarters offers an onsite gym to employees to get their workout on!
Retirement & Stock Options Benefits
We provide employees with a 401(k) option and auto enroll new employees at a 5% contribution.
Company Equity
Child Care & Parental Leave Benefits
Generous Parental Leave
Family is important. Primary caregivers receive 100% of wages for 12 weeks with the option to take an additional 4 weeks unpaid. Secondary caregivers receive 100% of wages for 4 weeks.
Flexible Work Schedule
We offer a flexible work day schedule to all employees, pending their manager's discretion.
Remote Work Program
We allow employees to occasionally work remotely, pending their manager's discretion.
Family Medical Leave
We offer up to 12 weeks of unpaid, job-protected leave per year, as well as maintained health benefits, for any employee eligible under the Family and Medical Leave Act (FMLA).
Vacation & Time Off Benefits
Unlimited Vacation Policy
We trust our employees to get their work done and take off time as needed, which is why we offer a paid, open leave vacation policy.
Paid Volunteer Time
Paid Holidays
We offer all employees paid time off to observe all major holidays.
Paid Sick Days
We offer paid sick days for all employees.
Perks & Discounts
Casual Dress
We are here to do great work - jeans and all!
Company Outings
Stocked Kitchen
We have a fully stocked kitchen including unlimited snacks, hot & cold brew coffee, tea, soda, and all of the flavored LaCroix you can handle.
Some Meals Provided
We provide catered lunches on Wednesdays and breakfast on Fridays.
Happy Hours
Our employees don't worry about where they will park—we cover garage or lot parking. For those who bike or ride to work, we offer a stipend.
Professional Development Benefits
Job Training & Conferences
Diversity Program

Additional Perks + Benefits

In addition to all of the wonderful perks and benefits we offer employees, we also have a diverse culture committee who's sole mission is to work together, with mutual respect of all perspectives, differences, and approaches, in advocacy of the current and future culture at Civitas Learning.

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