CognitiveScale is looking for the ultimate Executive Admin. Someone to support our awesome executive team in a wide range of executive and administrative tasks. This is the dream job for an experienced Executive Admin looking for an alternative to the zipped up, high-collared corporate world. You should able to work independently with little or no supervision, anticipate roadblocks and remove them, and take direction well. You will smooth the way for our leaders to move through daily tasks by providing them with a meticulously organized schedule, travel calendar and meeting agenda. You will filter calls, answer questions, and perform complete circus acts of multi-tasking, all while keeping a calm demeanor and clear head. A high level of professionalism and confidentiality are crucial to this role.

Note: because personality fit is such an important requirement for this role, please note that it is a 90 day contract to hire position.

Main Responsibilities include:

• Organizing business appointments, travel arrangements and handle daily agendas
• Screening telephone calls, fielding inquiries and raise urgent matters for attention
• Coordinate extensive meeting schedule and liaise with multiple stakeholders
• Trusted partner maintaining confidentiality and exercising impeccable discretion and judgment
• Prioritizing and running multiple projects simultaneously (and following through in a timely manner)

More about you

You're probably a perfect fit if:

• People sometimes wonder if you're psychic
• You are friendly, efficient and proactive
• You are versatile as you will be supporting multiple leaders

On your first day, you should have:

• 3-5 years of experience as an Administrative Assistant/Executive Assistant (Bachelors Degree preferred)
• High level written and verbal communication skills
• Tech savvy with general familiarity with administrative software tools and the ability to quickly learn and use new systems
• Experience with travel management
• No problem working autonomously, finding solutions, prioritizing and exercising discretion
• The ability to work efficiently, especially when working with a deadline

 CognitiveScale is an Equal Opportunity Employer. CognitiveScale does not discriminate against any applicant for employment because of age, gender, sexual orientation, race, religion, national origin, ethnicity, veteran status, or disability.