As an Executive Assistant you will be working directly with our four Partners and will be in the middle of the team's office operations and activities.  Anticipating the needs of the Partners and helping them stay focused by resolving operational and administrative issues before they surface. In addition to being organized and analytical, the Executive Assistant possess strong business judgment and communication skills needed to interact with a variety of people and job functions.

Responsibilities

• Proactively manage the partners’ calendar including: scheduling meetings and managing conflicts
• Coordinate and book travel and lodging for partners and team members as needed
• Coordinate and schedule client meetings and entertainment
• Assist with recruiting activities including job posting, resume reviewing, and interview scheduling
• Assist with onboarding new hires including training coordination, account access, documentation 
• Assist with meeting preparation including room reservation, video conference set up, and catering when needed
• Project manage all logistics for staff retreats, team building activities, staff appreciation events, holiday parties
• Independently prepare presentations and recurring reports
• Prepare and send out notices of meetings and other events; collect, compile and evaluate information for meetings
• Asset executives with managing routing action items including expense reports
• Screens telephone calls and visitors, and resolves inquiries and requests
• General office duties as needed
• Serve as lead for small ad hoc projects

Qualifications

• Strong organizational and administrative skills with the ability to anticipate, improvise, and adapt
• Pro-active, results-oriented style delivering outstanding quality and timeliness, while working independently with little supervision
• 2+ years of experience in recruiting coordination, project coordination, event planning or admin experience
• Excellent written and verbal communication skills, ability to exercise tact, discretion and the initiative to efficiently meet the demands of multiple internal customers
• Experience serving as a project lead from conception to completion
• Comprehensive knowledge of process, project and program management theory and practices - and the ability to apply them when solving operational issues
• Expectation of complete confidentiality on all business matters
• Ability to effectively communicate and collaborate with a diverse range of people and job function
• Pro-active calendar management and conflict resolution skills
• Demonstrated ability to handle high volumes of work in a fast paced environment and ability to change focus and direction along with changing priorities