Are you a forward-thinking self-starter? Are you looking for a strategic partnership with your executive? Are you interested in contributing to a healthcare platform that puts accessible and affordable healthcare in the hands of every person on earth? 

ABOUT THE ROLE

We are seeking a highly motivated Executive Assistant to provide administrative and program support to one of our C-suite executives at Babylon. This role at Babylon goes above and beyond the scope of a typical EA position. You’ll become the right hand to your leaders - always preempting their needs and requirements - constantly being one step ahead of the game. You’ll have each day planned out ahead of time to be resilient to the many changes you will need to make in real-time, handling urgent matters and changes in direction as they arise. Your goal is to optimize the use of your leaders’ time and help them run their organization efficiently, based on their approach, the priorities of the company, and your excellent judgment - while consistently maintaining utmost confidentiality, integrity, & professionalism. This role is incredibly fast-paced, making what seems impossible possible. 

Tactically, you’ll provide executive-level support - which will include, but is not limited to, managing calendars across multiple time zones, making global travel arrangements, and processing expense reports. You’ll work closely with the team to organize meetings across various groups inside and outside of the organization - and will be keen to understand the prioritization of these meetings, the required attendees, and the information needed as a pre-read. You’ll own the meeting coordination - including arranging logistics, creating and maintaining agendas, and material preparation, as needed. 

Beyond this, you’ll handle impactful projects and become deeply involved in the business. We’re looking for a bright and eager professional seeking the opportunity of a lifetime and to be part of a mission that is bringing affordable and accessible healthcare to everyone across the globe. 

This role will be located in the SF Peninsula/South Bay

WHAT YOU'LL WORK ON

• Leverage your administrative expertise to be 2 steps ahead of your executive - make it your job to problem solve and intuitively understand priorities
• Assist with organizing department events, both onsite and offsite, and team meetings from inception to completion, including planning, budgeting, preparing meeting materials, and logistics
• Assist with special projects as needed - and work closely with strategic partners such as the direct leadership team, Communications Staff Manager, Talent Acquisition and People Team Business Partner
• Exercise your time management skills - ensuring the day is run efficiently and effectively
• Amplify your ability to build rapport across the organization - manage and take clear notes, synthesize outcomes, and distribute pre-post meeting materials appropriately 
• Leverage your follow-up skills to interface with teams to ensure completion of previously agreed action items - as well as close collaboration with the office of CEO and other Executive Assistants

WHAT WE'RE LOOKING FOR

• Energetic and hardworking - exceptionally organized and resourceful
• 4+ years as an executive assistant supporting C-suite
• Passionate, loyal, inclusive, and ethically minded – ability to multitask and prioritize while adhering to project goals and deadlines
• Intuitive problem-solving skills and thoughtful anticipation of deliverables
• A self-starter who dives into the work - someone who learns quickly and documents the path of learning for others
• Exceptional written and verbal communication skills - as well as the ability to provide feedback for process improvement and operational agility

WORKING AT BABYLON 

Whether you work in one of our amazing offices or a distributed team, Babylon is highly collaborative and fun! You’ll have a chance to work in a fast-paced environment with experienced industry leaders. We have a learning environment where you can make an impact.

WHO WE ARE

We are a team on a mission, to put accessible and affordable healthcare in the hands of every person on earth. Our mission is bold and ambitious, and it’s one that’s shared by our team who shares our values, to dream big, build fast and be brilliant. To achieve this, we’ve brought together one of the largest teams of scientists, clinicians, mathematicians and engineers to focus on combining the ever-growing computing power of machines, with the best medical expertise of humans, to create a comprehensive, immediate and personalized health service and make it universally available.

At Babylon our people aren’t just part of a team, they’re part of something bigger. We’re a vibrant community of creative thinkers and doers, forging the way for a new generation of healthcare. We’re only as good as our people. So, finding the best people is everything to us. We serve millions, but we choose our people one at a time…

DIVERSITY AT BABYLON

We believe that difference inspires a better, healthier world. That’s why it’s at the heart of everything we do. From our people to our products, difference enriches every part of our business and creates a culture based on equality of opportunity, and in which all Babylonians can progress their careers. We’re committed to creating an environment of mutual respect where equal employment opportunities are available to all applicants without regard to race, colour, religion, sex, pregnancy status, national origin, age, physical and mental disability, marital status, sexual orientation, gender identity, gender expression, genetic information, and any other characteristic protected by applicable law.