Job Description

Provide strategic and tactical management and leadership to the Facilities team during the time that Facility Manager is on leave. Oversee staff of Office Assistant, Receptionist, Building Engineer, Security Guards, and Day Porters. Responsible for directing long-term and day-to-day operational management of all aspects of the office properties: facilities, space planning, office services and food services. 

What you'll do:

• Provide management and leadership to the Facility team
• Ensure service levels are met
• Forecast and plan facility improvements
• Ensure all facilities are in compliance with local, state, and federal laws and regulations
• Implement and update all facilities policies and procedures
• Establish relationships with vendors and act as point of contact with all vendors – food service, cleaning, office supplies, etc.
• Liaison between LegalZoom and building maintenance
• Ensure facilities are safe and clean
• Ensure continued compliance with emergency procedures
• Resolve issues/incidents that occur
• Manage the floor plans and seat assignments
• Triage any building system malfunctions and communicate issues with office staff
• Assist in execution of annual LegalZoom Holiday Party
• Approve invoices and verify expenses against current budget
• Provide on-call assistance in emergency situations

Qualifications:

• Bachelor's degree or equivalent experience
• 3-5 years of facilities management experience
• Vendor negotiation experience
• Strong management, leadership, and mentoring skills
• Ability to manage a budget
• Working knowledge of building systems and access control
• Safety knowledge
• Ability to multi-task in a fast paced environment
• Exceptional communication skills
• Ability to perform in a self-managed environment
• Strong computer skills including Microsoft Outlook, Excel, Word and the internet

LegalZoom is an Equal Opportunity Employer, dedicated to diversity.