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Office Coordinator

| Austin
Office Coordinator– Austin, TX
 
Amherst is a data, analytic, and research-focused financial services holding company with expertise in the real estate, mortgage and related structured finance markets. Amherst, combined with its subsidiaries and affiliates, has more than 1500 employees and more than $4 billion in assets under management, and approximately $15 billion under advisement and oversight.
 
A day in the life of an Office Coordinator
 
The Office Coordinator will be responsible for ensuring that our Amherst headquarters is a welcoming place for our guests and our employees. It is important that this position exudes our culture and core values while providing an exceptional experience for both internal and external customers. This position will report to the Vice President of Facilities Management and Planning.
  • Serves visitors by greeting, welcoming, and directing them appropriately.
  • Notifies company personnel of visitor arrival.
  • Keeps a safe and clean reception area by complying with procedures, rules, and regulations.
  • Help maintain workplace security by issuing, checking and collecting badges as necessary for guests and maintaining a visitor log.
  • Assist with a variety of administrative tasks including copying, faxing, taking notes and making travel plans.
  • Answering phones in a professional manger and routing calls as necessary.
  • Assist in making travel arrangements and schedule meetings based on all partner’ itineraries.
  • Manage our employee Break Room & Kitchen including ensuring we have the supplies needed, organizing and backfilling any snacks and sodas, keeping coffee pots filled and also cleaned out at the end of the day, running the dishwasher at the end of the day.
  • Manage our copy room ensuring we have the supplies needed and handling any issues with the copier/printer including toner re-stocking.
  • Organize regular pick-ups for Balcones Shred
  • Assist with the planning and coordination of our annual events which include our Summer Outing and Holiday Party. 
  • Assist in the coordination of any office or desk moves to ensure ease, efficiency, and minimal disruptions to employees.
  • Coordinate as needed with our office supply vendors including Breakroom/Kitchen, Office Furniture, Plant Maintenance and other vendors.
  • Assist the Executive Administrative Assistant with any event or meeting planning, set-up, and break down as needed.
  • Perform ad-hoc administrative duties as requested. 
What you’ll need to have
  • Enthusiasm and passion for Amherst and it's subsidiary's culture and core values.
  • Service-minded approach to all aspects of the job.
  • Outstanding communication and interpersonal skills.
  • Passion for delivering and ability to demonstrate an exceptional customer experience.
  • Strong organization skills with a professional demeanor and ability to work well in a fast paced environment.
  • HS Diploma or equivalent.
  • Proficiency with Microsoft Office Suite of products.
  • Must have excellent verbal and written communications skills and friendly phone presence.
 
Just a few other things you should know
  • Please note, this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
  • This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.
  • The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. This is largely a sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand on a stool as necessary.
  • This position requires no travel and will be based in our Austin office.
 
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Technology we use

  • Engineering
  • Product
    • .NETLanguages
    • C#Languages
    • JavascriptLanguages
    • RLanguages
    • SqlLanguages
    • D3JSLibraries
    • jQueryLibraries
    • ReactLibraries
    • ReduxLibraries
    • AngularJSFrameworks
    • ASP.NETFrameworks
    • HadoopFrameworks
    • Node.jsFrameworks
    • HBaseDatabases
    • Microsoft SQL ServerDatabases
    • MongoDBDatabases
    • HadoopDatabases
    • AsanaManagement
    • ConfluenceManagement
    • JIRAManagement

Location

Two offices around Austin at our HQ with beautiful views of Lake Austin in a modern office and our tech co-working space near Lady Bird Lake

An Insider's view of Amherst

What are some social events your company does?

Amherst is always participating in exciting events. From Dell Match Play to SXSW, Amherst engages in a variety of local events. We also host smaller events for employees such as summer BBQ's and happy hours. Nothing tops our holiday party, a true family celebration!

Austen

Director of Talent Programs

What projects are you most excited about?

I'm most excited about our Budget Revision Project! We were tasked with the challenge of moving a tedious process into a more user and mobile friendly system. This will allow the field teams to submit budget revisions from MSR Properties and have one system to manage the majority of their work. This excitement is why I love being a part of the team

Gage

Business Analyst

How has your career grown since starting at the company?

“At Amherst, I am able to work collaboratively with peers who have had years of experience similar to mine. The technology is current and evolving as the company grows. Therefore, my skills stay current and always improve.”

Stan

Senior Systems Engineer

How do your team's ideas influence the company's direction?

My team is expected to create new IP (Intellectual Property) through innovation in software, hardware, workflow process and data. Our goal is to build franchise value/shareholder value, solve difficult problems through creative solutions, and improve over-all efficiency that in turn makes life easier for all of Amherst

Todd

Chief Technology Innovation Officer

What are some things you learned at the company?

Within my first year, I have acquired solid enterprise-level knowledge in developing .NET applications by using Angular 4+, ASP.NET MVC, WPF, Entity Framework, and advanced SQL. We’re transitioning into ‘React’ apps that I'm excited about as it will add to my tech skills. I like that we have autonomy regarding the tech decisions in development

Ruchi

Software Engineer

What are Amherst Perks + Benefits

Amherst Benefits Overview

Competitive salaries
Choice of Mac or Windows hardware
Flexible vacation days, paid holidays, and work from home options
Medical, Dental, Vision, LTD, Life, EAP, and 401K with matching benefits
Stellar colleagues with proven track records
Free sodas, kombucha, cold brew, beer and healthy and unhealthy snacks at our Barton Springs WeWork location
Free lunch every day and breakfast tacos on Thursdays!

Culture
Friends outside of work
Eat lunch together
Daily stand up
Open door policy
Group brainstorming sessions
Open office floor plan
Diversity
Highly diverse management team
Health Insurance & Wellness Benefits
Flexible Spending Account (FSA)
Disability Insurance
Dental Benefits
Vision Benefits
Health Insurance Benefits
Life Insurance
Retirement & Stock Options Benefits
401(K)
401(K) Matching
Performance Bonus
Child Care & Parental Leave Benefits
Generous Parental Leave
Flexible Work Schedule
Amherst provides employees with a flexible work schedule that includes Flexible start and end times.
Remote Work Program
Family Medical Leave
Vacation & Time Off Benefits
Generous PTO
Paid Holidays
Paid Sick Days
Perks & Discounts
Beer on Tap
Casual Dress
Company Outings
Free Daily Meals
Stocked Kitchen
Happy Hours
Parking
Pet Friendly
Our coworking space near Ladybird Lake is pet-friendly!
Relocation Assistance
We offer relocation assistance depending on location and position.
Professional Development Benefits
Job Training & Conferences
Acme Co. offers employees professional development opportunities like Annual individual budget for training, Onsite training courses, The ability to attend job related conferences and seminars.
Lunch and learns
Acme Co. hosts lunch and learn meetings weekly.
Promote from within
Time allotted for learning
Amherst. allows employes to set aside 50% of working hours for learning.
Online course subscriptions available
Customized development tracks

Additional Perks + Benefits

Competitive compensation and bonus program. Flexible PTO. Health, vision, dental and long term disability coverage. Paid maternity/paternity leave. Attractive office space. Training certifications assistance. Daily catered lunch and stocked kitchens. Monthly birthday celebrations. Casual work environment with regular team-building outings. Breakfast Taco Thursday.

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