Office Manager & Receptionist

(Austin, TX)

About Atmosphere:
Atmosphere is the world’s first and largest free ad-supported streaming TV service for businesses offering original, owned, and operated TV channels along with Partner Channels from prominent brands. The platform has been built from the ground up with proprietary content, technology, and data to deliver unparalleled experiences for businesses and advertisers. The platform also provides a paid upgrade to a digital signage feature for businesses to run their house promotions within the content. Atmosphere was incubated under Chive Media Group and spun out in 2019.

About the role:
Atmosphere is growing. FAST! So fast that we’re outgrowing our current space and need to open a new office location in downtown Austin as soon as it’s safe to gather. To help - we need a full time Office Manager & Receptionist! We need someone who is friendly, welcoming, engaging, and pleasant to all walks of life (mostly humans, but if you don't like puppies, we may have an issue). The right person for this role is highly organized, an excellent multi-tasker, not easily overwhelmed, and confident when interfacing with all levels of management, clients, vendors, and staff. Basically: No task is outside of your job duties in providing for and supporting all employees here at HQ. Sound like fun? That's because it is!
JOB DESCRIPTION:

• Answer multi-line phone, takes messages, and transfers calls
• Greet guests, diplomats, and foreign heads of state
• Must be proactive and independently recognize when something needs to be done or improved in company spaces. That includes, but ain't limited to, anticipating the needs of the office.
• Coordinate and reach out to contractors to help with any building maintenance
• Point person for maintenance, mailing, shipping, supplies, equipment, bills and errands
• Manage relationships with vendors, service providers, and building management
• Understand all of Atmosphere’s departments and their individual teams. There's a lot of us!
• General office upkeep (stock refrigerator, printers, ordering supplies)
• Accept, sign for, and distribute packages and mail, as well as assist and facilitate all departments shipping.
• Basic mass email communications to all employees regarding events, birthdays, meetings, etc.
• Gmail calendar scheduling (conference calls, meetings, etc.), multiple time zones need to be taken into consideration
• Track and submit office expenses from Amazon orders to shipping costs.
• Set up and clean-up of meetings (catering, pricing, etc.)
• Direct and assist with food and grocery deliveries for all departments.
• Provide administrative support to Executive Assistant(s) as needed in the support of multiple executives
• Other ad-hoc duties as needed/requested

REQUIREMENTS:

• Professional and friendly while acting as a gatekeeper when needed.
• Reliability! We cannot stress this enough.
• Must possess personal tact, discretion and good judgement.
• Attention to detail, follow-up and excellent organizational skills
• Excellent Gmail platform and Microsoft Office skills
• Ability to treat sensitive/confidential information with appropriate discretion.
• Strong sense of urgency, adaptability, flexibility and resourcefulness.
• The ability to function professionally under pressure, while managing multiple concurrent projects and deadlines.
• Proven competencies in software applications and procedures including computers, telephone systems, filing systems, etc.
• Good working knowledge of office equipment and procedures including computers, printers, telephone systems, filing systems, etc.
• Excellent interpersonal, written and verbal communication skills.

COMPENSATION & BENEFITS:

• Competitive salary
• Company equity
• Competitive insurance
• Company 401(k)
• Open vacation policy
• Dog friendly
• Lunch 3 times a week at HQ
• Dynamic office environment
• So much more!