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Office Manager

| Austin

About the role:

We are seeking a punctual and professional Office Manager with exceptional interpersonal skills to join our fast-growing, fun and dynamic office in Austin.

We care deeply about our office environment, how it looks, and what it says about us. You will be responsible for the presentation of our space and will maintain and improve the experience for everyone who visits us. You will also provide additional support assisting with scheduling vendors, candidates, guests and various on-site events.

What you'll do:

  • Oversee entry to the building during open office hours
  • Warmly greet tenants, visitors, partners, vendors, and candidates
  • Help maintain a safe, clean, organized and welcoming environment
  • Promote a positive front office atmosphere and a collegial corporate culture
  • Manage setup, coordination and scheduling of on-site events, and lunches
  • Assist with People programs and onboarding new hires
  • Oversee shipping and receiving of USPS, FedEx, UPS, etc.
  • Ensure that the conference rooms, kitchens and supply areas are well stocked
  • Maintain badging system and validate parking
  • Liaise with building for necessary repairs/cleaning or handle minor repairs as needed
  • Assist security with any incidents
  • Oversee any major construction/office move and maintain budget for WPS spend

What you've done:

  • 4+ years in an administrative function
  • Bachelor's degree in administration or equivalent experience
  • Experience with event coordination or office management
  • Proficiency in standard Mac applications
  • Familiarity with the Evernote products

Who you are:

  • Highly organized and a natural problem-solver
  • Excellent verbal and written communication skills
  • Ability to exhibit integrity and professionalism while remaining personable and approachable
  • Ability to handle multiple tasks with accuracy and efficiency
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