Senior Department Coordinator at Procore Technologies

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We’re looking for a Senior Department Coordinator to join Procore’s P&T Operations team. In this role, you’ll collaborate with team members across the organization to support and execute department initiatives, services, and programs. Successful candidates are able to multitask, prioritize, and adapt in a dynamic and fast-paced environment. If you enjoy taking on new challenges and want a role that will continually evolve and expand as the company grows — we’d love to hear from you!

This position reports to the P&T Operations Manager and can be located in either our Austin, Texas or Carpinteria, CA office.  We offer occasional remote work for this role, and are looking for someone to join us immediately.

What you’ll do:

  • Organize and manage the logistics for department-wide events, such as running Zoom webinars, working closely with the Internal Communications team to ensure events align with leadership strategy, assist with event promotion, reporting on attendance metrics, and maintaining a library of event recordings
  • Design, gather content for, and distribute a bi-weekly newsletter to the department, as well as gathering reader metrics
  • Administer the department’s Learning Management Systems (LMS) and partner with the L&D Business Partner to ensure SOPs align with L&D strategy
  • Manage all department swag orders for department-wide programs and act as the primary point of contact for Procore’s swag vendor, ensuring purchase orders and invoice payments are submitted accurately and on time
  • Performing ad-hoc duties and projects as assigned by Manager
  • Work with various stakeholders to create and optimize various administrative business processes, such as identifying procedural flaws, implementing new processes, and improving existing processes

What we’re looking for: 

  • 2+ years of relevant experience working in a support role
  • Strong working knowledge of Google applications or MS Office is required and comfort working within Slack and Zoom webinar a plus
  • Exemplary verbal and written communication skills in a professional environment
  • Ability and resilience to thrive in a fast-paced, dynamic environment and handle competing priorities with a sense of urgency
  • Demonstrated ability to be creative and resourceful when presented with a problem
  • A team player who enjoys working in a collaborative work environment 
  • Bachelor’s degree or equivalent experience preferred

About Us

Procore Technologies is building the software that builds the world. We provide cloud-based construction management software that helps clients more efficiently build skyscrapers, hospitals, retail centers, airports, housing complexes, and more. At Procore, we have worked hard to create and maintain a culture where you can own your work and are encouraged and given resources to try new ideas. Check us out on Glassdoor to see what others are saying about working at Procore. 

We are an equal opportunity employer and welcome builders of all backgrounds. We thrive in a diverse, dynamic, and inclusive environment. We do not tolerate discrimination against employees on the basis of age, color, disability, gender, gender identity or expression, marital status, national origin, political affiliation, race, religion, sexual orientation, veteran status, or any other classification protected by law.

Perks & Benefits

You are a person with dreams, goals, and ambitions—both personally and professionally. That's why we believe in providing benefits that not only match our Procore values (Openness, Optimism, and Ownership) but enhance the lives of our team members. Here are just a few of our benefit offerings: competitive health care plans, unlimited paid vacation, employee stock purchase plan, enrichment and development programs, and friends and family events. 

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Technology we use

  • Engineering
  • Sales & Marketing
    • .NETLanguages
    • JavaLanguages
    • JavascriptLanguages
    • PythonLanguages
    • RubyLanguages
    • ASP.NETFrameworks
    • Ruby on RailsFrameworks
    • SalesforceCRM

Location

Procore Austin is the second largest of our offices, occupying six floors in the Chase Tower at the center of downtown Austin.

What are Procore Technologies Perks + Benefits

Procore Technologies Benefits Overview

You are a person with dreams, goals, and ambitions—both personally and professionally. That's why we invest in our people through Learning & Development opportunities, Enrichment Programs, and providing the encouragement and resources to own your role.

Our offices are largely wall-and-door-free, and the company culture reinforces and celebrates creativity, autonomy, and ingenuity. We aim to create a work environment where our employees can say this is the best job they’ve ever had.

Culture
Volunteer in local community
Partners with Nonprofits
Friends outside of work
Eat lunch together
Intracompany committees
Open door policy
Team owned deliverables
Team based strategic planning
Group brainstorming sessions
Open office floor plan
Diversity
Dedicated Diversity/Inclusion Staff
Unconscious bias training
Someone's primary function is managing the company’s diversity and inclusion initiatives
Diversity Employee Resource Groups
Hiring Practices that Promote Diversity
Health Insurance & Wellness Benefits
Flexible Spending Account (FSA)
Disability Insurance
Dental Benefits
Vision Benefits
Health Insurance Benefits
Life Insurance
Pet Insurance
Wellness Programs
Onsite Gym
Team workouts
Mental Health Benefits
Retirement & Stock Options Benefits
401(K)
401(K) Matching
Company Equity
Performance Bonus
Child Care & Parental Leave Benefits
Generous Parental Leave
Flexible Work Schedule
Remote Work Program
Company sponsored family events
Vacation & Time Off Benefits
Unlimited Vacation Policy
Paid Volunteer Time
Paid Holidays
Paid Sick Days
Perks & Discounts
Beer on Tap
Casual Dress
Company Outings
Stocked Kitchen
Some Meals Provided
Happy Hours
Parking
Relocation Assistance
Home Office Stipend for Remote Employees
Professional Development Benefits
Job Training & Conferences
Diversity Program
Cross functional training encouraged
Promote from within
Mentorship program
Time allotted for learning
Online course subscriptions available
Customized development tracks
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