Senior Executive Assistant, CPO at DISCO

| Austin
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DISCO is looking for a Senior Executive Assistant to support the Chief Product Officer, as well as to work collaboratively with multiple organizations within the company to help drive the success of DISCO. The Senior Executive Assistant operates at a tactical, strategic, and operational level, often handling the oversight of projects that do not neatly fit within the organizational chart or that fall between departments or leader’s areas of responsibility. The most successful Senior Executive Assistants dynamically integrate these responsibilities and can track the flow of a relationship, project, or initiative from end-to-end.

The position is diverse and a Senior Executive Assistant wears many hats inside a company. They interact with nearly all levels and departments of a business. They must be people-oriented, objective, and communicate well with different personality types. It’s also helpful to have the ability to think ahead and catch problems before they arise.

Your Impact
  • A Senior Executive Assistant allows the Executive to scale and it gives them back their most important resource: time. Thanks to the behind-the-scenes work, Executives are able to make better and faster decisions, have greater ability to drive high performance by developing deeper relationships with their team, and are more equipped to hold people accountable to their commitments. 
  • You will contribute to the strategic leadership of the CPO organization through acting as a sounding board to the executive, providing data-driven recommendations and company climate considerations.
  • You will oversee large, cross-functional organization-wide initiatives including taking ownership of communications, budgeting, team management and event planning as directed by the executive.
What You’ll Do

Direct Support to the Executive

  • Setting a leader’s strategic priorities: helping a leader identify the areas where they must direct their focus and identifying metrics for success. Revisiting regularly and evaluating progress.
  • Meeting preparation and follow up: reviewing upcoming meetings for the week to ensure the leader has all of the information needed to be as productive as possible. Send out agendas or documents to meeting attendees as necessary. Take meeting notes and track meeting action items.
  • Manage internal and external communications: writing first drafts of decks, emails, documents etc. for the Executive.
  • Keep the Executive abreast of current company climate (employee wellbeing, project statuses, new proposals, etc.)
  • Help complete priority items for the Executive to an appropriate level of quality.
  • Keep the Executive accountable for commitments, while helping keep reports accountable for results.
  • Act as a gatekeeper for the Executive by assessing all inquiries and determining which meetings take priority.

Meeting & Event Preparation

  • Managing the meeting cadence for the leadership team, ensuring materials are sent in advance, time is well spent, and objectives are achieved.
  • Planning and leading company kickoffs, offsites, and other special events.
  • Plan and help lead annual strategic planning for the department.

Project Management

  • Support the Executive on initiatives by bringing together important stakeholders and helping to drive decisions.
  • Tracking high priority initiatives for the Executive and identifying any obstacles.
  • Researching, benchmarking, analyzing data, and making recommendations.
  • Propose the creation of new systems and processes to streamline operations.
  • Creating and updating dashboards and metrics for reviewing key performance indicators.

Financial

  • Running the annual budget cycle process (e.g., helping department heads prepare their budget materials for presentation to the Executive).
  • Preparing and running quarterly business reviews.
  • Creating and updating monthly dashboards to track changes in key metrics.

Strategic Initiatives

  • Providing decision support through data gathering, information analyzing, and presenting considerations to relevant stakeholders.
  • Coordinate strategic business initiatives and guide to completion.
  • Identifying and taking on ad hoc strategic projects (e.g., executing key initiatives or closing any operational gaps).
  • Defining and researching new ideas and process improvements.
  • Assisting in building out a new business unit. 
  • Help coordinate business-wide procedures and work to improve existing processes for maximum clarity, efficiency, and success.

Team Management

  • Leads team culture and community.
  • Work with department heads on various cross-functional tasks/projects.
  • Act as a central source of information related to the department.
  • Help align department heads on internal processes.
  • Build strong relationships with employees and oversee their progress, noting any issues or successes.
  • Oversee procurement of software and hardware needed by the department.
Who You Are 
  • 5+ years of experience as an Executive Assistant (or equivalent experience) at a high tech company.
  • Proven track record of effectively interacting with and supporting senior management.
  • Strong ability to think strategically and proactively in order to make recommendations that align strategy with action.
  • Proven creative thinker with strong business acuity.
  • Detail-oriented and data-driven.
  • Ability to analyze and compile large sets of data and present effective reports.
  • Proficiency with G Suite products.
  • Strong interpersonal skills with the ability to build trust. 
  • Ability to work strategically and collaboratively across departments.
  • Ability to successfully organize, lead, and direct teams of people.
  • Possess an encouraging, can-do attitude.
  • Self-motivated and self-sufficient.
  • Strong time management and multitasking skills.
  • Experienced with coordinating and managing projects. 
  • Excellent oral and written communication skills.
  • Possess a Bachelor’s degree in Business or related field.
Even Better If You Have
  • Supported a product strategy or product management or product marketing team.
  • Experience with budgeting and financial reporting.
  • Experience with hiring.
  • Have experience in a high growth SaaS business environment.
About DISCO

DISCO provides a cloud-native, artificial intelligence-powered legal solution that simplifies ediscovery, legal document review and case management for enterprises, law firms, legal services providers and governments. Our scalable, integrated solution enables legal departments to easily collect, process and review enterprise data that is relevant or potentially relevant to legal matters.

In 2020, 171 law firms in the 2020 AmLaw 200 used DISCO in the course of legal work on behalf of their clients. More than 800 enterprises, law firms, legal services providers and government organizations are DISCO customers.

Are you ready to revolutionize the practice of law? Join us!

Perks of DISCO
  • Open, inclusive, and fun environment
  • Benefits, including medical, dental and vision insurance, as well as 401(k) (EU coming soon)
  • Competitive salary plus stock options
  • Flexible PTO 
  • Opportunity to be a part of a company that is revolutionizing the legal industry
  • Growth opportunities throughout the company

We are an equal opportunity employer and value diversity. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

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Technology we use

  • Engineering
  • Product
    • .NETLanguages
    • C#Languages
    • JavaLanguages
    • JavascriptLanguages
    • PythonLanguages
    • ReactLibraries
    • ReduxLibraries
    • FlaskFrameworks
    • TorchFrameworks
    • IllustratorDesign
    • PhotoshopDesign
    • SketchDesign
    • ConfluenceManagement
    • JIRAManagement

Location

While we're WFH right now, our office is off Loop 360. We have a great office balcony where we can work and enjoy the view.

An Insider's view of DISCO

How would you describe the company’s work-life balance?

DISCO enables me to split my energy between work and other aspects of my life that are important. Our flexible PTO truly relieves the stress of taking time off to take care of our personal lives.

Jason

Account Executive

What makes someone successful on your team?

We talk a lot about personal brand on my team: how you show up to a conversation and partner with those around you to successfully close a sale can often be a key factor in success. Whether it is committing to a positive experience for the client or welcoming a new customer, giving your all, all the time, is a part of our culture.

Lauren

VP of Sales, West

How do you make yourself accessible to the rest of the team?

Our team leadership holds virtual office hours to replicate the quick discussions and fast problem-solving that doesn’t always require a 30-minute meeting to address. We share best practices and lessons learned from conversations with our current and future customers.

Andrew

Chief Revenue Officer

What’s the vibe like in the office?

Our Product Delivery team is made up of people who are very smart and passionate about their craft, whether it's software engineering, product management, or design. These folks come energized by the challenge of solving hard problems. They love what they do and making amazing software.

Ariel

Engineering Office Manager

What are DISCO Perks + Benefits

DISCO Benefits Overview

DISCO knows its employees are the secret of our success. Our focus is keeping DISCO a great place to work, which includes providing benefits and perks that help our employees live up to their potential.

Culture
Volunteer in local community
DISCO Cares was born out of Hurricane Harvey rescue and rebuild efforts and our shared belief that to help is human. It's driven by our employees and supported by our leadership.
Partners with Nonprofits
Friends outside of work
Open door policy
Team owned deliverables
Team based strategic planning
Group brainstorming sessions
Open office floor plan
Diversity
Dedicated Diversity/Inclusion Staff
Unconscious bias training
Leadership has gone through racial equity training.
Hiring Practices that Promote Diversity
Health Insurance & Wellness Benefits
Flexible Spending Account (FSA)
DISCO employees who have elected to have an FSA can contribute up to $2650 annually.
Disability Insurance
Dental Benefits
Our dental plan has a $0 premium for the employee, with a reasonable monthly premium up for additional family members.
Vision Benefits
Our vision plan has a $10 copay for annual well vision exams and an $180 allowance for glasses and $150 allowance for contact lenses.
Health Insurance Benefits
DISCO offers a variety of health insurance plans. Our high deductible plans cover 100% of the employee's premium with an HSA and we also provide PPO/FSA plans.
Life Insurance
Pet Insurance
Wellness Programs
Onsite Gym
Mental Health Benefits
Retirement & Stock Options Benefits
401(K)
Company Equity
Performance Bonus
Match charitable contributions
Child Care & Parental Leave Benefits
Child Care Benefits
DISCO offers a dependent care FSA where employees can contribute up to $5000 tax-free dollars towards child or elder care.
Generous Parental Leave
DISCO provides up to 12 weeks of parental leave for the primary caretaker. We also provide 4 weeks of leave for the secondary caretaker.
Flexible Work Schedule
DISCO provides employees with flexibility. Particularly as we work from home during the pandemic, we recognize our employees' families may require additional flexibility as they juggle work and home.
Remote Work Program
We are working from home during the pandemic. Our leadership has conducted remote work surveys to assess employee needs and employees will be allowed to WFH through June 2021.
Family Medical Leave
Restricted work hours
While lunch meetings were a common thing when working in the office and enjoying free delivered lunch, during the pandemic, we have restricted the noon hour to being a meeting-free hour.
Vacation & Time Off Benefits
Generous PTO
Paid Volunteer Time
Paid Holidays
Paid Sick Days
Perks & Discounts
Casual Dress
Commuter Benefits
DISCO offers pre-tax commuter benefits for employees where transit and parking are relevant costs.
Free Daily Meals
Austin employees get free lunch on Monday-Friday.
Stocked Kitchen
DISCO has a well-stocked kitchen including healthy snacks, sodas, coffee, cold brew, and Topo Chico.
Some Meals Provided
Austin employees get free lunch on Monday-Friday.
Parking
We offer employees free on-site garage parking.
Recreational Clubs
Seasonal sports/fitness groups like kickball, with yoga at the office year-round
Professional Development Benefits
Lunch and learns
Cross functional training encouraged
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