Client Accounting Assistant
Real Chemistry is a global health innovation company with offices across the United States and Europe. We believe that the way to real, transformative change is through the uncommon combination of disciplines, technologies, and our greatest asset – our people. We are currently looking to add to our alchemic mix of more than 1,800 talented professionals. This is a great opportunity to join a dynamic, fast-growing global company committed to making the world a healthier place for all.
We are seeking a Client Accounting Assistant to join our growing Client Accounting team. The Client Accounting Assistant is responsible for the facilitation of the freelance/contract employees. The Client Accounting Assistant is part of the Finance Department and works closely with other members of the department.
Essential Functions
• Set up contractors/freelance workers as a vendor in our systems.
• Maintain contractor’s vendor profile.
• Create contractor POs.
• Enter contractor’s time into OpenAir when necessary.
• Track approval of timesheets per contractor’s invoice.
• Upon timesheet approval – approve/submit contractor’s invoice to A/P for payment processing.
• Obtain contractor’s ACH info for payment.
• Provide limited guidance to contractor when submitting invoices/time entry instructions.
• Work closely with A/P to ensure contractors are paid on time.
• Assign contractors to job codes when necessary.
Knowledge and Critical Skills/Expertise
• Bachelor’s Degree in Accounting, Finance, or related field.
• Intermediate knowledge of Microsoft Excel, including Pivot Tables and VLOOKUPs.
• Professional communication manner and ability to triage messages when appropriate.
• Maintain security of confidential information/conversations that impact the business.
• Ability to work independently and problem solve.
Experience
• 1+ years’ experience in A/P or similar role/function working with Freelance workers.
• Experience with financial systems; familiarity with NetSuite a plus.
• Experience working in a large global company. Advertising, Media, or Public Relations firm preferred.
Real Chemistry offers a comprehensive benefit program and perks, including flexible PTO, expanded paid leave for new parents including Your 4th Trimester ® , a program that helps new parents transition back to work, and a five-week sabbatical program. Other perks include Income Protection, Retirement plans/401(k) match, and cell phone savings plans. Learn more about our great benefits and perks at: http://www.realchemistry.com/
Real Chemistry is committed to being an Equal Opportunity employer. As such, we seek motivated and qualified applicants without regard to race, color, religion, sex (including pregnancy), sexual orientation, gender identity/expression, ethnic or national origin, age, physical or mental disability, genetic information, marital information, or any other characteristic protected by federal, state, or local employment discrimination laws where Real Chemistry operates. We strive to employ, motivate, advance and reasonably accommodate any qualified employees and applicants. We believe diversity of persons and ideas forms the most comprehensive, forward-looking company.