Fathom5 is an industrial technology company building security-first Brilliant Machines to accelerate Industry 4.0. Our work requires us to think critically, act boldly, and move quickly.

We are looking for an organized, tenacious, and deadline-driven Office Assistant who is naturally fascinated by the operational challenge of growing a small business. The Fathom5 Office Assistant has three primary functions. These functions are office management, finance and administration support, and recruiting.

Office Management

• Answer office phone and respond to emails to [email protected]
• Restock and order shared supplies for the office
• Keep shared spaces clean and tidy
• Schedule building maintenance when issues arise and maintain relationships with repair technicians
• Manage relationship with property and building manager and assist with the creation of a multi-year real-estate plan

Finance and Administration Support

• Assist with occasional reporting functions
• Collaborate with Finance & Administration team members to organize and execute administrative tasks.

Recruiting

• Post jobs and schedule interviews for candidates users the company’s applicant tracking system
• Conduct first-round interview with potential candidates
• Assist with onboarding new employees

The Fathom5 Office Assistant position requires:

• Clear and effective communication – Written and oral communication skills sufficient to relay information between internal and external stakeholders.
• Discretion – You will be privy to sensitive information. Your ability to be discreet is tantamount to your success in this role
• Quick learning and problem-solving – The ability and desire to grow a small business and tackle administrative hurdles quickly and strategically.
• Passion – A natural disposition and passion for business
• Team-first mentality – The ability and desire to work in a team environment.
• Startup Stamina – Fathom5 is changing the world at the intersection of industrial systems and advanced software. Sometimes changing the world requires long hours, standing for full days at events, and medical clearance for carrying computer equipment as well as occasional travel in support of our customers.

The Fathom5 Office Manager is an entry-level position and will have these credentials:

• High school diploma
• At least one year of experience in a professional business environment
• Proficient in Microsoft Excel
• Excellent verbal and written communication skills

Ultimately, a top-tier Office Assistant is an effusive and punctual team player who enjoys a diverse set of tasks, and leverages their ideas and experience to streamline the administrative operations of the company.

At Fathom5, we believe that a diverse, equitable and inclusive workplace makes us a more relevant and resilient company. We welcome people from all backgrounds, ethnicities, cultures, and experiences. Fathom5 provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

We know that the impostor syndrome and confidence gap are real. Please do not hesitate to apply!

Due to the sensitive nature of some of our projects, only US Citizens can be considered for employment at this time. No recruiters, please!