PEAK6
PEAK6 is not your typical investment firm.
Hybrid

Office Manager

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WHO WE ARE
We are PEAK6, a leading investment firm. You'll find us headquartered in the historic Chicago Board of Trade building. PEAK6 uses technology to find a better way of doing things. The company's first tech-based solution was developed in 1997 to optimize options trading, and over the past two decades, the same formula has been used across a range of industries, asset classes, and business stages to consistently deliver superior results. Today, PEAK6 seeks transformational opportunities to provide capital and strategic support to entrepreneurs and forward-thinking businesses. PEAK6's core brands include PEAK6 Capital Management, PEAK6 Strategic Capital, Apex Fintech Solutions, PEAK6 InsurTech, Evil Geniuses, Poker Power, and Zogo.
ABOUT THIS ROLE
As a member of the Facilities team at PEAK6, you'll have a big impact on the firm and the employee/guest experience by managing the day-to-day upkeep of our office space with a positive attitude and resourceful team.
We pride ourselves on our relentless attention to detail and place an immense value on day-to-day management of our space and resources. There is no storage closet too far and no drawer too deep to escape regular cleaning and organization!
Our team is scrappy and dedicated. We work hard to uphold high standards while maintaining our ability to stay cool under pressure and roll with the punches.
ABOUT THIS ROLE:

  • Managing the daily office upkeep to help curate an outstanding employee and guest experience (maintaining drawers, cabinets, shelving, supply areas, and conference rooms)
  • Managing our kitchen, coffee, and snack programs - regularly researching new options and ensuring that we are offering the most diverse, cost-effective options to employees.
  • Daily restocking of all kitchen items (coffee, snacks, supplies), ensuring presentation is neat and organized.
  • Researching cost and facilitating orders for groceries, coffee, paper products, office supplies and miscellaneous inventory as needed
  • Taking an active role in controlling expenses and inventory; treating company funds as our own.
  • Facilitating lunches, breakfast orders, and daily food deliveries as needed
  • Ensuring equipment such as coffee machines, water dispensers, ice makers, refrigerators, microwaves, toasters, toaster ovens, kitchen tools, utensils, copiers, and A/V equipment are clean and maintained in good working order.
  • Conducting daily inspections of all spaces to identify service issues or repairs required. • Supplementing nightly janitorial service with periodic clean ups throughout the day in high traffic areas - wiping counters, cleaning up spills, disposing of trash or items left behind after meetings or lunches.
  • Reception duties and beginning / end of day tasks - handling guests, phone calls, mail and package service.
  • Manage building visitor request system.
  • Monitoring the condition of conference rooms during the day, ensuring they are neat and clean and properly stocked - furniture in proper place, chairs pushed in, cords concealed, marker boards wiped clean, drawers organized, free of trash and clutter.
  • Handling day to day issues with the building - report issues, coordinate work, and monitor progress of repairs to completion (HVAC, electrical, plumbing, carpentry, etc.)
  • Building and maintaining relationships with building staff; attend building meetings as needed.
  • Monitoring and assessing vendor performance, ensuring services are delivered in accordance with the contracts and to our standards.
  • Maintaining life safety policy and coordinating yearly fire drills and other applicable trainings
  • Working with HR to assist with the employee onboarding and termination processes.
  • Establishing and maintaining compliance with office policies (guests, conference rooms, furniture in shared spaces, personal item storage, etc.)
  • Ensuring office compliance with all government/PEAK6 COVID-19 rules and protocols • Supervising furniture, equipment, and employee moves.
  • Maintaining furniture inventory and storage rooms • Assist with maintenance and movement of fine art pieces throughout the office.
  • Manage special event setups/breakdowns and execution, equipment requests, or room layouts as needed.
  • Developing working knowledge of A/V equipment to help troubleshoot issues.
  • Serving as point person for maintenance visits, office construction projects, site surveys, etc. as needed by Facilities Manager
  • Assisting with tracking of facilities maintenance issues including lights out, repairs to premises, malfunctioning doors/locks, temperature inconsistencies, etc. (Note all issues to Facilities Manager)
  • Manage conference room bookings and ensure conference room schedules are kept. Running errands for co-founders as needed.
  • Ability to be in our Austin office daily.


YOUR EXPERIENCE:

  • 3+ years office management experience required, previous Facilities experience a plus.
  • Proficiency Google Suites
  • The ability to walk and/or stand for extended periods of time, and lift and carry up to 30 pounds.
  • The willingness to be hands-on and do whatever is required to get the job done.
  • A high degree of integrity in handling confidential information
  • Strong customer service skills with the ability to think quickly and creatively to solve problems.
  • Strong communication skills across the entire organization and ability to work well with limited supervision.
  • Impeccable attention to detail and a high degree of accuracy. In other words, you are a bit of a perfectionist!
  • The flexibility to navigate ambiguity and adjust processes in a rapidly changing environment.


#PEAK6
OUR REWARDS
We offer a robust package of employee perks and benefits, including healthcare benefits (medical, dental and vision, EAP), competitive PTO, 401k match, parental leave, and HSA contribution match. We also provide our employees with a paid subscription to the Calm app and offer generous external learning and tuition reimbursement benefits. As a hybrid workforce, we offer our employees the ability to work remotely up to two days a week.
PEAK6 is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, natural or protective hairstyle, genetics, disability, age, or any other basis forbidden under federal, state, or local law.

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What are PEAK6 Perks + Benefits

PEAK6 Benefits Overview

At PEAK6, you’ll find flexibility with our work-life balance, collaborative spirit, and the ability to cater to your strengths while having opportunities to cultivate new ones.

At PEAK6 we’ve created a company that not only does great work, it’s also a great place to work. PEAK6 employees enjoy the generous health, vision, and dental insurance plans and matching 401(k) programs you’d expect from a company consistently rated one of “Chicago’s Best and Brightest Employers.” And, then some.

We offer a formalized mentorship program for entry-level trading associates and software engineers, as well as several internships and bootcamps for college students. We make diversity, equality, and inclusion a focus and have invested in a vibrant philanthropy program to support the communities where our people live and work.

Culture
Partners with nonprofits
PEAK6 offers coordinated volunteer and philanthropic opportunities throughout the year including, Go Red For Women, Socktober, Filling in the Blanks Backpack Drive, Matching Gifts, and Holiday Giving.
Open door policy
OKR operational model
Team based strategic planning
Pair programming
Open office floor plan
Employee resource groups
Employee-led culture committees
Hybrid work model
In-person all-hands meetings
Flexible work schedule
Remote work program
As a hybrid workforce, we offer our employees the ability to work remotely up to two days a week.
Diversity
Dedicated diversity and inclusion staff
Mandated unconscious bias training
Diversity manifesto
Diversity employee resource groups
POWHER seeks to amplifying women’s voices through the knowledge of money.  BRIDGE, Black Resourceful Individuals Dissolving Gaps Everywhere
Diversity recruitment program
Health Insurance + Wellness
Flexible Spending Account (FSA)
We offer generous medical, vision & dental plans, including Preferred Provider Organization (PPO) and Health Savings Account (HSA) options.
Disability insurance
Dental insurance
Vision insurance
Health insurance
Life insurance
Pet insurance
Wellness programs
We offer annual wellness screens and flu shots at no additional cost to employees.
Mental health benefits
Offering Ginger, emotional well-being, and mental health apps to employees and their dependents ages 18 and older. GuidanceResources, is an employee assistance program to help with life's challenges.
Financial & Retirement
401(K)
401(K) matching
Performance bonus
Charitable contribution matching
PEAK6 offers a Matching Gift Program to encourage employees to become active in the support of non-profit organizations and to have a voice in determining the recipients of charitable contributions.
Child Care & Parental Leave
Generous parental leave
Family medical leave
PEAK6 offers up to 12 weeks of unpaid, job-protected leave per year, as well as maintained health benefits, for any employee eligible under the Family and Medical Leave Act (FMLA).
Adoption Assistance
PEAK6's adoption assistance program provides employees with reimbursement for up to $5,000 (per child) of adoption expenses.
Vacation + Time Off
Generous PTO
PEAK6's vacation policy includes three weeks of PTO, plus 5 personal days. Employees with 5 years of service accrue four weeks of PTO, plus 5 personal days.
Sabbatical
Paid holidays
Paid sick days
Bereavement leave benefits
Office Perks
Commuter benefits
PEAK6 offers pre-tax commuter benefits for all employees through WageWorks, as well as a Zipcar discount.
Company-sponsored outings
PEAK6 has themed social events throughout the year as well as a popular annual company party known for featuring surprise, high-profile stars like Imagine Dragons, The Chainsmokers, and Keith Urban
Free snacks and drinks
PEAK6 has a fully-stocked kitchen that includes a cereal bar, coffee bar, a variety of healthy food choices and drinks, as well as an abundance of snacks to put a rumbling stomach to rest.
Some meals provided
Company-sponsored happy hours
The Culture Club at PEAK6 works to host themed social events throughout the year.
Onsite office parking
Recreational clubs
We sponsor various teams based on employee interest, such as: table tennis, beach volleyball, soccer, kickball, flag football, dodgeball, and whirlyball.
Relocation assistance
We offer relocation assistance plans for new employees and their families.
Fitness stipend
PEAK6 offers free yoga classes to Chicago employees at Bottom Line Yoga, which are currently conducted via Zoom.
Mother's room
Onsite gym
Professional Development
Job training & conferences
PEAK6 is firmly committed to learning and development as a way to grow and develop employees.
Tuition reimbursement
At the discretion of management and after completing one full-year of employment, we reimburse up to $8,000 per employee each calendar year for certifications and other educational programs or degree.
Lunch and learns
Promote from within
Mentorship program
Continuing education stipend
Paid industry certifications

Additional Perks + Benefits

We have a dedicated team of employees who volunteer to be a part of our Connections Club. This group works to connect employees through delightful experiences while making a positive impact on PEAK6 life. The Connections Club plans many social and philanthropic employee events throughout the year.

We host bi-annual Hackathons as a collaboration of our technology, trading, support and analytics teams to develop, build, and present new ideas to the firm. The teams are free to explore solutions to problems in and outside of the day-to-day work. Winning Hackathon solutions are frequently deployed and tested in the firm.

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