Administrative Assistant - Office of the CEO

| Austin
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SparkCognition catalyzes sustainable growth for our clients throughout the world with proven artificial intelligence (AI) systems, award-winning machine learning technology, and a multinational team of AI thought leaders. Our clients are trusted with advancing lives, infrastructure, sustainability, and financial systems across the globe. They partner with SparkCognition to understand their industry's most pressing challenges, analyze complex data, empower decision-making, and transform human and industrial productivity with scalable AI solutions to solve the problems that matter most. With our leading-edge artificial intelligence products and solutions, our clients can adapt to a rapidly changing digital landscape, accelerate their business strategies, and reduce environmental impact creating a better, smarter, and more sustainable world.
We are looking for an Administrative Assistant to support the Office of the CEO. This is a critical role that supports all administrative duties for the CEO, such as scheduling meetings and booking travel, and for HyperWerx, SparkCognition's new research facility. This position is key to the success of the CEO and our executive team, and HyperWerx. The Administrative Assistant will work with other personnel in the Office of the CEO and several departments within the organization to help achieve the company's strategic goals. The successful candidate should be able to work efficiently and thrive in a fast-paced environment. Ideal candidates will be driven, very interested in self-improvement and learning, detail-oriented, and solution-oriented.
If you were working for us today, you would be:
  • Managing the CEO's travel and logistics
  • Managing The CEO's calendars and contact database
  • Assisting in coordinating meetings and calls
  • Assisting in managing the facility requirements and planning for the HyperWerx campus
  • Managing and coordinating CEO-level meetings and guest visits
  • Coordinating and managing internal executive meetings and board meetings
  • Managing HyperWerx engagements and visits

You might be a great fit for the role if you have:
  • A Bachelor's Degree- preferred
  • Excellent communication skills
  • The ability to multi-task and maintain strong organizational skills
  • Strong attention to detail and a diligent and disciplined scheduling process
  • The ability to effectively collaborate with other departments and senior executives in the organization
  • The attitude of a committed team player with a long-term approach to self-improvement, learning, and value creation
  • A strong work ethic with the ability and willingness to turn critical projects around quickly and to keep up with the often intense pace of executive schedules and meetings
  • The ability to handle discrete and diligent in the handling confidential information
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Technology we use

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Location

Our office is located near the Domain and the Arboretum in Northwest Austin. Plenty of restaurants, shopping centers, gyms, and grocery stores nearby.

What are SparkCognition Perks + Benefits

SparkCognition Benefits Overview

SparkCognition offers a combination of benefits + perks that align with our brand and culture. This includes: competitive medical benefits, HSA contribution, employer paid STD & Life Insurance, 401k match, 4+ weeks of PTO, and parental leave. In addition we strive for our team to be active in our communities and to focus on leading supportive and healthy lifestyles. As we are in a high-growth stage, we offer support and encouragement for employees' career development, including mentorship opportunities, online course subscriptions, and more.

Culture
Volunteer in local community
SparkCognition participates in local volunteer activities, most notably with Austin Sunshine Camps.
Friends outside of work
Eat lunch together
Intracompany committees
SparkCognition has a cross-departmental Culture Committee that ensures the company represents our values and mission. They plan events, launch initiatives, and represent the employees of the company.
Open door policy
Team based strategic planning
Group brainstorming sessions
Open office floor plan
Health Insurance & Wellness Benefits
Flexible Spending Account (FSA)
Disability Insurance
Dental Benefits
Vision Benefits
Health Insurance Benefits
Life Insurance
SparkCognition offers group-term life insurance with a potential payout of 2X an employee's annual salary for the duration of employment.
Wellness Programs
SparkCognition's current health and wellness program provides a Lifetime gym stipend to all employees of SparkCognition.
Mental Health Benefits
SparkCognition offers a unique service called First Stop Health. This is a company that puts mental health resources front and center for our employees.
Retirement & Stock Options Benefits
401(K)
401(K) Matching
SparkCognition's 401(k) retirement plan matches 50% of an employee's contribution up to 6% of their annual base salary, with a 3-year vesting schedule for matched contributions.
Company Equity
SparkCognition offers stock options for all employees as a part of the incentive package, including vesting over a four-year period.
Child Care & Parental Leave Benefits
Generous Parental Leave
We offer up to 10 weeks of parental leave.
Flexible Work Schedule
SparkCognition offers flexible schedules, allowing each employee to work with their team to determine hours.
Remote Work Program
Our post-pandemic return to office policy will allow employees and their managers to work together and determine if their role will be fully remote, a hybrid work model, or fully in-office.
Family Medical Leave
Vacation & Time Off Benefits
Generous PTO
No matter what time of the year a new employee joins, we believe strongly in rest & relaxation and encourage employees to utilize flexible PTO.
Paid Holidays
Perks & Discounts
Casual Dress
Commuter Benefits
Free Daily Meals
Catered Friday lunches and Taco Tuesdays!
Game Room
Stocked Kitchen
Some Meals Provided
Parking
Fitness Subsidies
Professional Development Benefits
Job Training & Conferences
Lunch and learns
Cross functional training encouraged
Promote from within
Mentorship program
Online course subscriptions available

Additional Perks + Benefits

At SparkCognition, we're been focused on adding and improving perks and benefits. Some of these include offering prorated PTO throughout the year, 401k matching, a cell phone subsidy for all employees, parental leave (up to 10 weeks), and a choice between Mac or PC work laptops. Additionally as we look to return to the office, we are offering all employees a hybrid or fully remote work model, and we are actively hiring remote employees nationwide.

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