Khoros is seeking a sharp, detail-oriented and well-organized Administrative Assistant to support our executive staff with direction from our executive assistant team.

Build software. Reach 500 million users. Change lives. That's what we're doing at Khoros. And you can do it, too. If you want to put your stamp on the digital customer space and enjoy yourself along the way, come join the team. We're looking for seriously passionate, fun, collaborative & innovative thinkers to help us change the world.

Job Duties:

• Build strong working relationships throughout the organization.
• Demonstrate a strong level of flexibility, adaptability and proven experience being professional and discreet with sensitive company and employee information.
• Manage a high volume of meetings and events including setting up meetings, managing conflicts, and communicating and resolving calendaring issues.
• Prepare and edit spreadsheets, communications, and presentations.
• Assist with meetings, including preparing agenda, setting up teleconferencing equipment, distributing materials prior to meetings, and ordering food.
• Arrange and coordinate employee events.
• Answer the executive's phone and assist with messages and follow ups.
• Manage travel arrangements, prepare itineraries, and ensure executive is apprised of all travel changes during trip.
• Assisting with personal errands (e.g. getting lunch or assisting with personal appointments).

Minimum Requirements:

• 1-3 years of administrative assistant experience, including delivering quality results in a fast-paced environment.
• Highly proficient with MS Office Suite (Calendar, Word, Excel and PowerPoint).
• Strong interpersonal skills with the ability to build relationships throughout the company Strong communications skills including written and verbal.
• Excellent organizational skills with proven ability to multi-task and re-prioritize based on business need.
• Excellent attention to detail, with ability to produce error free work.
• Excellent problem solving, judgment and decision-making ability.
• Highly self-motivated and proactive to drive initiatives without guidance or supervision.
• Able to maintain confidentiality and be discreet with sensitive information.
• Able to deal with high pressure situations including tight timelines.
• Flexibility and willingness to be available during non-business hours when needed.
• Able to give and receive feedback including constructive feedback.