Executive Assistant

POSITION SUMMARY

AdAction Interactive is seeking an experienced Executive Assistant to support the Executive team in our Austin office. The ideal candidate is an is always proactive, exemplifies an entrepreneurial spirit, is attentive, and possesses personal and professional traits that display a sense of curiosity. The role calls for a very organized person who knows how to anticipate needs and finds joy in digging deeper to keep things moving. With the right person in the role, there is potential for the role to evolve over time with an ever growing company in the exciting mobile industry. 

The Executive Assistant should be experienced in handling a wide range of administrative and executive support tasks and must have the ability to interact with staff at all levels, while remaining highly professional, flexible, proactive, resourceful and efficient. This is an exciting opportunity that calls for an ambitious personality, one who can think independently, and requires an individual that’s both charismatic and trustworthy. The objective is to employ someone that craves a full workload and can be committed to helping the executives be at their very best.

RESPONSIBILITIES

  • Provides diversified administrative support to the Executive Team including scheduling, travel arrangements, and coordination of meetings.
  • Correspondence support: monitoring inbox and connecting with stakeholders on behalf of Executive Team while also flagging important emails for Executives to address. 
  • Expense report and invoicing management, always retrieving receipts after trips, organizing, and passing information along to Accounting.
  • Helps the Executive Team prioritize their time and appointments.
  • Serves as a liaison to internal and external stakeholders.
  • Prepares confidential and sensitive documentation and correspondence which may be distributed to various internal and external stakeholders.
  • Takes notes during meetings that the Executive Team attends and making sure that the action items from the meeting are executed.
  • Prepares presentations, edits and proofreads complex documents for accuracy.
  • Consistently follows through on deadlines and projects, taking initiative on all work requests, providing status updates to managers and team as needed.
  • Support new client activities, which includes calls, meetings, and correspondence (e.g. Executive Team is big on “Thank You” notes, gifts and taking care of the partners that support us).
  • Performs other duties, responsibilities, and special projects, as assigned.
EXPERIENCE & QUALIFICATIONS

  • Bachelor's degree in Business or related field preferred. 
  • 5+ years of experience in an Executive Assistant capacity at a fast-paced organization.
  • Excellent organizational and time management skills, successfully engaging in multiple initiatives simultaneously.
  • Excellent verbal and written communication skills and the ability to interact professionally with a diverse group of managers and subject matter experts.
  • Ability to maintain a high level of confidentiality.
  • Consistently demonstrates a high level of professionalism even in high stress situations.
  • Takes ownership to personally resolve problems (or find someone who can).
  • Strong sense of accountability - ensures that you will do what you say that you are going to do.
  • Nimble, adaptable, charismatic, and entrepreneurial mindset, a big plus.
BENEFITS & COMPENSATION
 
AdAction celebrates individuality and we value each other’s hard work by celebrating with exciting activities, lavish happy hours, complimentary meals, seasonal sports, and an all-inclusive staff retreat. We offer a flexible work schedule, including generous PTO, and a benefits package including health, dental, vision insurance and up to 6% 401k matching. Starting salary commensurate with qualifications and experience. 

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Technology we use

  • Engineering
  • Product
  • Sales & Marketing
    • JavascriptLanguages
    • PythonLanguages
    • SqlLanguages
    • Starting Work on Greenfield ProductsLanguages
    • ReactLibraries
    • AngularJSFrameworks
    • DjangoFrameworks
    • TensorFlowFrameworks
    • PostgreSQLDatabases
    • RedisDatabases
    • Google AnalyticsAnalytics
    • BalsamiqDesign
    • AsanaManagement
    • TrelloManagement
    • WordpressCMS
    • SalesforceCRM
    • MailChimpEmail

Location

We are in SW Austin, only 15 minutes from the best restaurants and bars on Rainey Street.

An Insider's view of AdAction Interactive

What’s the vibe like in the office?

We have games in the office which offer a fun breather throughout the day. A lot of team members eat lunch together and our kitchen area is a great place to catch up. It's cool to see what everyone is doing for the weekend, what concerts they might be going to, new restaurants they're checking out, or what shows everyone is watching.

Konrad

Director, Performance Network

How does the company support your career growth?

My career growth is supported by the people at AdAction. When I take on a new task, they're patient with me while I learn the ropes, ask questions or help me come up with a game plan. It makes it easy for me to want to take on new tasks, no matter how challenging. Every new task contributes to my growth and makes me excited to tackle what's next.

Livvie

Media Strategist

What's something quirky about your company?

I'd say how close-knit we are. We have these fun, silly Google Docs of things like best wings in the city, best movies of all time, memes and GIFs we make of each other, and even have a "Burn Book" where we enter hilarious reactions to common mishaps. We hustle hard at work, but it's great to be able to share a good laugh with your teammates often

Alejandra

Developer Relations Manager

What are AdAction Interactive Perks + Benefits

Culture
Volunteer in local community
Friends outside of work
Open office floor plan
Health Insurance & Wellness Benefits
Flexible Spending Account (FSA)
AdAction's Flexible Spending Account helps employees cover out-of-pocket medical expenses with pre-tax contributions of up to $2,650 annually. Employees may rollover up to $500 each year.
Disability Insurance
AdAction pays 100% of premiums for Short-Term Disability, which covers up to 60% of an employees salary for up to 11 weeks.
Dental Benefits
AdAction covers 50% of employee and spouse/dependent premiums for dental coverage.
Vision Benefits
AdAction's vision insurance plan provides 100% of premiums covered by the company.
Health Insurance Benefits
AdAction's health insurance plan with UHC covers 70% of premiums for employees and their families. Employees are given two plan options to best fit their needs, both of which have low copays.
Retirement & Stock Options Benefits
401(K)
401(K) Matching
AdAction's 401(k) retirement plan matches 100% of an employee's contribution up to 6% of their annual base salary beginning on day one.
Child Care & Parental Leave Benefits
Child Care Benefits
AdAction offers a Dependent Care FSA to help families cover childcare-related expenses with pre-tax contributions of up to $5000 annually. This helps cover expenses like daycare and summer camps.
Generous Parental Leave
AdAction offers up to three weeks of paid parental leave for all new parents, which can be used in tandem with our PTO and short-term disability benefits.
Flexible Work Schedule
Every employee is given a second monitor for their home on day one of employment, so no matter when or where they choose to work, they have all of the resources they need.
Vacation & Time Off Benefits
Generous PTO
Employees are eligible for up to 4 weeks of PTO annually. Coupled with our flexible work from home policy, employees are able to really take the time off they need to do whatever they please.
Paid Holidays
All employees are granted paid time off to observe all major holidays.
Perks & Discounts
Casual Dress
Come as you are! At AdAction, we want our employees to be comfortable and happy while they're working. We care about the work you're doing, not if you're wearing jeans, a t-shirt and flip flops.
Company Outings
AdAction really values team outings, so we have a minimum of one unique outing each month! That's on top of happy hours, volunteer events, holiday parties and our annual all-inclusive staff retreat.
Game Room
Stocked Kitchen
AdAction has a fully-stocked kitchen with unlimited granola bars, snacks, fruit, coffee, and LaCroix! We also have some essential lunch items like PB&J for days employees are in a pinch for a meal.
Some Meals Provided
AdAction provides a weekly breakfast spread on Thursdays and a catered lunch from our favorite spots around town every Friday.
Happy Hours
Whether welcoming a new employee or taking advantage of some nice weather, AdAction loves to get together for some apps and cold brews!
Parking
No need to worry about where to park at AdAction! We have a parking lot which is completely free and just minutes from 290, 71, and Mopac.
Professional Development Benefits
Job Training & Conferences
Lunch and learns
Promote from within
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