The Accounts Payable Analyst supports indirect vendor payments by responding to inquiries, reconciling statements and discrepancies, resolving stale checks, processing employee expense reports, and assisting with month-end close and audits. The role also helps improve procure-to-pay procedures, supports change implementation and training, and handles special projects. Strong vendor communication, organization, analytical ability, accounting knowledge, and advanced Microsoft Excel skills are required.
Overview
The Accounts Payable Analyst (Indirect Spend Support) is an integral role within the Accounts Payable/Finance team having a broad scope of responsibilities with emphasis on the Indirect vendor/supplier experience, building strong relationships through timely communication, adherence to established payment terms and dispute resolution. Reporting to the Accounts Payable Manager, this role has direct visibility of the Director of Finance and Disbursements, CFO, President and executive management.
ResponsibilitiesResponsibilities:
- Serves as first point of contact for vendor payment inquiries providing timely initial response, internal routing and (recurring) follow up until resolution is achieved.
- Reconcile vendor statements and resolve discrepancies.
- Reconciliation of material received not invoiced transaction details +60 days.
- Reconciliation of outstanding, stale checks with vendor engagement as needed.
- Review and process employee expense reports for reimbursement.
- Assist with month-end close processes and provide support for audits.
- Assist in streamlining the procure to pay process with recommendations, adaptations, or revisions in procedures, aids in implementation of adopted changes to include end user training.
- Performs other duties as assigned by Manager, including assistance with special projects and ad hoc requests as needed.
Education & Experience:
- Associate’s degree or equivalent, B.S. degree preferred
- 5+ years of experience in similar customer/vendor support role
- 5+ years of experience accounts payable (or accounts receivable)
- Advanced knowledge of Microsoft Office, particularly Excel
Skills:
- Excellent verbal, written, and interpersonal skills
- Highly organized individual with a commitment to consistent attention to details, meeting deadlines, and strong analytical skills
- Understanding of basic principles of finance, accounting, and bookkeeping
- Flexibility and adaptability to assume additional responsibilities and accommodate report requests from management
- Ability to work independently, often under pressure/situations, or within a team environment
- Ability to exercise discretion and independent judgment
- Ability to build business relationships and collaborate effectively
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