Lead and manage accounts payable operations across domestic and international entities, overseeing AP staff and supervisors, ensuring timely invoice processing, internal controls, month-/year-end close, reconciliations, vendor dispute resolution, ERP and automation initiatives, KPI tracking, and cross-functional partnership with Treasury, Procurement, and Accounting.
Job Profile Summary:
The Accounts Payable Manager is responsible for overseeing all accounts payable operations across domestic and international entities, ensuring timely and accurate processing of vendor invoices, compliance with internal controls, and adherence to company policies. This role leads the AP team, including AP Supervisors, and drives process standardization, automation, and operational efficiency while maintaining strong internal and external relationships.Major Duties and Responsibilities:
- Directs and manages all accounts payable functions, including invoice processing, vendor maintenance, disbursements, and payment execution across multiple entities.
- Oversees Accounts Payable Supervisors and staff; provides leadership, coaching, performance management, and workload prioritization.
- Ensures timely and accurate processing of high-volume invoices in accordance with company policies, approval workflows, and payment terms.
- Establishes and enforces internal controls, ensuring compliance with accounting policies, audit requirements, and regulatory standards.
- Serves as the escalation point for complex vendor issues, payment disputes, and cross-functional inquiries.
- Leads month-end and year-end AP close processes, including accruals, 1099 reporting, reconciliations, and reporting support.
- Partners with Accounting, Treasury, Procurement, and Operations to support cash flow planning and vendor relationships.
- Oversees international AP operations and ensures alignment with local compliance requirements.
- Drives continuous improvement initiatives, including automation and workflow standardization.
- Supports system implementations and integrations (ERP, T&E platforms).
- Develops and monitors KPIs to evaluate team performance and process effectiveness.
- Comply with the requirements of the company’s Quality Management System.
Required Skills, Experience, and Education:
- Bachelor’s degree in Accounting, Finance, or related field required.
- 7+ years of accounts payable experience in a high-volume, multi-entity environment.
- Minimum 3–5 years of management experience, including leadership of supervisors.
- Strong knowledge of GAAP and internal controls.
- Experience with ERP systems and AP automation tools.
- Strong analytical, organizational, and problem-solving skills.
- Excellent communication and leadership skills.
- Experience managing domestic and international AP operations preferred
- Bilingual Spanish preferred.
- Proficiency in English, including the ability to speak, read, write, and comprehend English, is required for this position.
Desired Skills, Experience, and Education:
- Accounting degree
- Experience in 3PL business AP model
Physical Requirements:
- Remain in a stationary/seated position for an extended period.
- Regularly required to operate a computer, telephone, keyboard, and other office machinery.
- Specific vision abilities required by this job include close vision requirements due to computer work.
- The ability to hear, understand, and distinguish speech and/or other sounds.
Pegasus Logistics Group is breaking the mold and we want employees as passionate and diverse as we are.
Pegasus Logistics Group is an equal opportunity employer and we value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status or disability status.
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